Terms and Conditions
Bay Veterans Foundation (hereafter “BVF”) is pleased to offer the above applicant (hereafter the “Artist”) an exhibit. The following terms and conditions apply.
Requirements of the Artist: Artist must be an active military or Veteran of Military Service. Artist warrants that they have created and have unencumbered title to all artwork in the exhibit. Artist will prepare an inventory list, to include: Title, Media, Size, Date, Insurance Value, and Sale Price. The list shall be delivered with the artwork by August 15, 2025 to allow time to make and edit labels. If available...Artist will send biography, artist statement, and artwork images of artworks that will be included in the artist’s exhibit. These will be used for marketing and press releases.
Piece must be within these parameters: Woodworking, Metal working, Ceramics, Painting (acrylic, water, oil, etc.) Photography - Max 20 lbs, Depth. 24" Height. Max 4 feet Width: Max. 4 feet. Video submissions Max 5 minute. Poetry and Short Story submissions Max 2000 words.
Artwork must be delivered to BVF on the date designated on the contract or agreed upon between the Artist and BVF representative. The cost of shipping artwork is at artist’s expense.
Artwork must be ready for the exhibit. Each piece should be identified on the reverse side or bottom. All wall-displayed works of art must be presented framed or gallery-wrapped. A framed work must have a wire on the back, French cleat, or appropriately sized sawtooth hanging hardware. No raw glass edges are acceptable. All other systems must be discussed with a BVF representative before a decision is reached.
Insurance for Exhibits: Artist is responsible for the proper insurance coverage during the period of transportation and exhibition. BVF and the display venue is not responsible for any loss, theft, or damage to the works of art while in its possession or on display; specifically, from the date of delivery to BVF until the date of delivery to the purchaser or return to the Artist. All reasonable care will be taken with artwork. We strongly suggest that artists insure their work privately for adequate protection in all potential situations.
Liability: BVF is acting solely as a representative of the Artist, and neither it nor its members shall be liable for loss or damage to artwork, storage crates, personal belongings, or other related items on the premises (or exhibited elsewhere within the sole discretion and under the control of BVF) due to theft, loss, fire, or destruction of any
Reproduction Rights: The Artist reserves all rights of reproduction of consigned artwork. BVF may publish photographs of all artwork for promotional and/or education purposes, as it may deem appropriate.
Publicity and Reception: BVF will provide online marketing with social media that includes Facebook and Instagram. Our website, blog, and mass emails will also include promotion of the exhibit. Printed materials are determined as needed or as sponsors are obtained. Press releases will be sent to regional news outlets. An opening Reception, with light food and beverages, will be provided. Receptions are TBD. The Artist is encouraged to attend. Other events,such as artist talks, demonstrations, or tours, can be negotiated.
Sales: We strongly encourage art pieces be listed for sale. Labels with prices are displayed near the artwork. If a piece is not for sale, it is marked NFS or designated as being in an owner’s collection. The insurance value is based on the retail price of the NFS item. All sales are consigned at sixty percent (60%) of sale to the Artist and forty percent (40%) of sale to BVF. Tax is collected by BVF. The Artist should allow a minimum of three weeks beyond close of the exhibit (to allow for processing of all sales) before Artist’s commission will be distributed. If a collector makes an inquiry with BVF about a work after the close of the exhibit and the work is available for purchase, the Artist will receive a sixty percent (60%) commission and a forty percent (40%) commission will go to BVF.
Return of Artwork: The return date of the artwork will be designated in the signed contract. If that date doesn’t work,the Curator of Exhibits and the Artist will determine a workable date within the week following the close of exhibit. Artwork shipped to BVF for exhibit must include proper packaging and a return shipping label in order to be returned to the artist. Artwork that is left at BVF beyond 30 days will be considered a donation to BVF.
Hold Harmless Agreement: The Artist agrees to hold BVF, its board of directors, staff, and volunteers harmless for damage, theft, or loss of artwork. The artist understands the risk of submitting/exhibiting artwork and accepts it through signing acceptance of the contract offered.