The ICC staff support the respective committees will use this form to collect relevant documents to be discussed in future committee meetings.
The required time ahead of a given meeting for the item to be added to committee meeting agenda will depend on the specific committee rules agreed to by most (simple majority) of the committee members.
This does not restrict discussion or the ability for committee members or interested parties from open discussion. This gives the committee chair / vice-chair and the respective committee members the ability to prepare ahead of the meetings to be more effective and efficient with their limited time. It also provides the secretariat the ability to coordinate a proposed agenda with the committee chair / vice-chair and provide an intended agenda to interested parties prior to the scheduled meetings.