The Organiser and you agree to the following terms and conditions:

 

1. General Information

The Event is NOT a race or competition. You must at all times drive safely and in compliance with all applicable road traffic regulations, and with proper courtesy and respect to all other participants and road users. If at any time the Organiser becomes aware that you have not complied with these requirements, the Organiser has the right to prohibit you from taking any further part in the Event in its absolute discretion and you shall not be entitled to a refund of your Entry Fee. 

- The route that will be followed (Rome the 5th, Amalfi the 6th, Calabria the 7th and Sicily the 8th June 2025); 

You must be 18 years old or over on 30th of May 2025 in order to participate in the Event. All participants must have a driving license in force, and all vehicles that are part of The Event shall either be hybrid or petrol.

The Organiser will communicate you any relevant information about the Event by sending an e-mail to your e-mail address indicated in the Personal Details Form or by sending a WhatsApp message to the telephone number indicated in the Personal Details Form. In this sense, the participants are the responsible for checking their e-mail and WhatsApp messages to be aware of any information about the tour.

 

 

2. Entry Fee

2.1 The entry fee for the Event is £18,250 GBP for RAY members C&R board members and for old/new entry £18,500 GBP (the “Entry Fee”) for two people and one vehicle, which includes and covers the following for the organization of the tour:

• Entry for two participants (two drivers) driving their own or rental vehicle.
• Breakfast, lunch during the course of the Event. (follow the C&R schedule)
• Attendance at evening events in Rome the 5th, Amalfi the 6th, Calabria the 7th and Sicily the 8th.
• One double/twin room per team (for driver and co-pilot only).
• Branded Stickers on the car.
• T-Shirts per Driver.
• Checkpoints on route.
• Public Car displays (all schedules to be followed).

 

2.2 The Entry Fee does NOT include or cover the following: 

• Personal items, petrol (gas), road tolls and charges, vehicle breakdown and repairs, telephone and data charges, and other personal expenses incurred during the Event;
• The cost of travel to and from the Event;
• The cost of shipping any vehicle to and/or from the Event, including all shipping and customs charges;
• The cost of rental a vehicle if needed
• The cost of wrapping your vehicle if needed
• Ancillary costs and disbursements incurred during your stay at any of the hotels, including minibar, room service, laundry and dry cleaning, spa use, courier/postal charges, and luggage storage and forwarding; or
• Breakages and damage caused by you at any venue visited as part of the Event

2.3 Only those persons who receive written confirmation by email from the Organiser may participate in the Event. The Entry Fee of 50% will have to be paid within seven days from the date when you receive the written confirmation for your participation send by the organiser.

Once the Organiser receives the payment, the Organiser will send you a written confirmation regarding the reception of the payment.
The Entry Fee can be paid in Pound sterling.

The Entry Fee invoice to be paid by Bank transfer to Cash & Rocket Holdings Ltd following receipt of signed entry application and written entry confirmation by email from the Organiser.

 

 

3. Fundraising

• You MUST reach your fundraising amount of £10,000 GBP per vehicle (£5,000 GBP per person) by the end of the tour that will take place on 8th of June 2025.
• All the funds raised by the teams and from the charity auctions goes directly to the Charity Trust, operated by independent trustees, to be distributed equally to the three chosen charities and their respective projects.
• Cash & Rocket do not hold any of the funds raised for the charities.

 

 

4. Hotel Accommodation

The Organiser will book one hotel room per vehicle at each venue on the route. The room will have either one double bed or two twin beds. If you wish to purchase a second room at any hotel on the route, you must purchase the room directly from the hotel by means of a private booking. A list of hotels will be provided to you on March 14th, 2025.  

 

5. Compliance with laws and regulations

5.1 For the duration of your participation in the Event you must comply with all applicable Country and state laws and regulations of the European laws (“UK and EU”) and of each country of the EU (“country”), including all road and traffic regulations, vehicle safety regulations, and laws relating to the possession and use of alcohol, drugs and other prohibited substances. The Organiser has the right in its absolute discretion to exclude you from participating further in the Event, and you shall not be entitled to a refund of your Entry Fee, if it becomes aware that you have breached any applicable laws or regulations.

 

5.2 You must NOT place any bets of any kind in relation to the Event.

 

5.3 You hereby consent to follow Covid guidelines of each country we visit on the route.  It is your responsibility to check the travel guidelines to ensure entry into each country with your specific covid passport or any other certification the countries may request.  The Organiser may also ask for additional safety guidelines to be followed during the tour, including but not limited to asking for a negative Covid test within 72 hours of the event or proof of vaccination. 

 

 

6. Vehicle

6.1 You must participate in the Event in the vehicle specified in the attached Personal Details Form. You will only be able to participate in another vehicle with the Organiser’s written consent (which consent may be withheld in the Organiser’s absolute discretion). 

6.2 You must provide vehicle registration plates for both front and rear of your vehicle. Failure to do so may prevent access to the countries we drive through on route and depending on country of registration of the vehicle.

6.3 All drivers must carry vehicle registration documents relevant to the country of registration of the vehicle, proof of vehicle tax and insurance and any necessary certificates and/or consents for use of the vehicle on public roads within UK and Europe and applicable States thereof.

6.4 You are responsible for all costs and charges for shipping your vehicle to the Event, including all customs charges and duties that may be payable. The Organiser can provide, upon request, details of shipping agents who may be able to assist in shipping vehicles to and/or from the Event.

6.5 The Organiser accepts no responsibility or liability for any consequences resulting from you or your vehicle being refused to entry into or to exit from any countries part of the route due to your failure to provide relevant documents regarding the vehicle.

 

7. Insurance

7.1 You must hold valid and proper insurance for your vehicle sufficient to comply with all applicable countries and State laws and regulations during your participation in the Event.

7.2 You may choose to take out an optional top-up policy for accidental damage, fire and transit for the whole Event that will be based on the value of your vehicle and that will be individually underwritten based on your age and driving experience.

7.3 You are responsible for arranging your own travel insurance including emergency medical assistance and expenses.

 

 

8. License

8.1 All drivers must hold and carry with them for the duration of the Event a full, current, valid and unrestricted driving license and, in the case of UK drivers, this must include card or if needed the paper counterpart.

8.2 By signing this Agreement you confirm that all information that the Organiser may request from you in relation to your own personal details and those of your vehicle are complete and accurate and not misleading.

 

 

9. Visa and Immigration

9.1 You must hold a current and valid passport and it is your responsibility to ensure that you are in possession of the correct visa or visa waiver for the Event. The Organiser recommends that you make enquiries to obtain any visa(s) required for your nationality.

 

 

10. The Organiser accepts no responsibility or liability for any consequences resulting from you being refused entry into or to exit in any country worldwide prior to or after your participation in the event or during the Event.

You must conduct yourself appropriately at all times and abide by all the rules of the hotels and other venues used during the Event. When checking-in to all hotels a credit card must be provided as a security guarantee against any and all extra and personal charges and any breakages and damage to hotel property. You must pay for any costs incurred by you before checking-out of the hotel.  In the event you fail to pay for any such costs or charges, and these are paid by the Organiser on your behalf, you agree to reimburse the Organiser within thirty (15) days of receipt of an invoice in relation to the same.

 

 

11. Safety and intoxicating substances

 

11.1 You must NOT drive if your ability to do so safely and properly is in anyway compromised by illness, lack of adequate rest, or any other condition, medical or otherwise.

11.2 You must NOT consume alcohol or drugs (including prescription medication which might impair ability to drive) while driving. You must NOT drive under the influence of alcohol or any other intoxicating (including prescription medication which might impair ability to drive) or prohibited substance at any time. You must NOT consume any prohibited substances at any time during the Event. If the Organiser considers you to be under the influence of any illegal or intoxicating substance(s), the Organiser reserves the right to prohibit you from participating further in the Event in its absolute discretion and you shall not be entitled to a refund of your Entry Fee. There will be routine breathalyzer checks on all participants each morning and you must pass the check to continue your participation in the Event.

  

12. Logo and Sponsorship

You agree to participate in the Event with a red or selected colour for your car and to have the “Cash & Rocket” logo and the official Event sponsors’ stickers attached to your vehicle (and any support vehicle if the Organiser so requires) during the Event.  You are not entitled to deface, cover-up, remove or otherwise obscure such stickers and shall endeavor to keep them clean and visible at all times. The Organiser is not responsible for any damage to vehicle finishes as a result of the application or removal of such stickers.  If you require your car to be red-wrapped, the Organiser can refer you to its wrapping company. The Participant will have to face or be responsible for the costs arising for this wrapped

 

 

13. Unauthorized Sponsorship

If you arrive at or attempt to participate in the Event with your vehicle, support vehicle and/or clothing displaying the branding of a sponsor that has not been authorised by the organiser, you will be required to remove immediately such branding from your vehicle, support vehicle and/or clothing, failing which you shall be refused access to and participation in the Event and you shall not be entitled to a refund of your Entry Fee.   

14. Image Rights

14.1 By participating in the Event and by signing this Agreement you consent to be photographed and to be included in the filming of the footage documenting the Event and you expressly authorize The Organiser to use your image and appearance in the Event for publicity and promotional purposes. You hereby waive any and all rights of publicity or privacy and grant the Organiser and officially appointed photographers and film-makers full a complete permission and authorization to utilize and exploit your appearance in the Event in any and all manner and media throughout the world in perpetuity. 

14.2 You further agree that the Organiser and officially appointed photographers and film-makers have the sole discretion to use or refuse to use any photographs or footage in which you appear, and that if the Organiser or photographers arranged by the Organiser do use such photographs or footage, it may be edited at the Organisers’ sole discretion.

14.3 You consent and authorize the use of your name, image, likeness, voice and biographical material about you in connection with any and all footage and publicity and for promotional purposes carry out by the Organiser regarding the Event.

14.4 You expressly release the Organiser, its directors, officers, agents, employees, consultants, sponsors, partners’ licensees and assigns from and against any and all claims which you have or may have for invasion of privacy, defamation or any other cause of action arising out of the production, distribution, broadcast or exhibition of photographs, footage or any promotional materials.

 

 

15. Personal Photography and Footage

15.1 You are entitled to take photographs and film footage of your participation in the Event for non-commercial purposes only (that is for personal and private use only). You are not entitled to reproduce or use photographs or footage of the Event on any website for a commercial purpose, in any printed media or matter or in any television program, without first obtaining the prior written consent of the Organiser. 

15.2 In all circumstances (commercial and non-commercial), you agree not to photograph, record, reproduce, publicize digitally or in printed media any road traffic accidents which may occur during the Event.

15.3 You hereby agree to assign (by way of present assignment of future copyright) all right, title and interest in the worldwide copyright and all intellectual property rights in such photographs or footage in perpetuity together with exclusive worldwide rights of exploitation thereof to the Organiser.

15.4 You agree to expressly state on all printed and digital publications of photographic material captured by you (or any cameramen or film crew under your control) during the Event are the copyrighted property of the Organiser.

15.5 At the Organiser’s request, you shall deliver to the Organiser within 15 days, at your own cost, all the footage and pictures originated by you at the Event.

 

16. Cash & Rocket Logo

You shall not be entitled to use the “Cash & Rocket” logo for any purpose whatsoever (other than placing the sticker of it on your vehicle) without obtaining the prior written consent of the Organiser. In particular, you shall not be entitled to use the “Cash & Rocket” logo on any website or in printed materials without obtaining the Organiser’s prior written consent.

 

 

17. Media Participation

17.1 You shall be entitled to arrange or conduct any media appearances or make statements to the press relating to your participation in the Event only if you have obtained the prior written consent of the Organiser.

17.2 In the event that any press statements or media appearances are issued or required in any way in connection with your participation in the Event, you will co-operate fully with the Organiser in such activities. You agree to actively participate in the promotion of the tours sponsors and associated charities, unless a different arrangement is mutually agreed upon in writing. 

18. Refunds

18.1 Once the Entry Fee has been paid, there are NO refunds payable by the Organiser under any circumstances. Deposits will not be refunded under any circumstances.

18.2 Should you have to withdraw from the Event for personal reasons you must inform the Organiser immediately.

18.3 Your place on the Event is transferrable only by written consent from the Organiser, and provision of new driver details, and any such transfer is subject to the absolute discretion of the Organiser.

 

 

19. Privacy and Data protection Policy

The Organiser will process the personal data provided by you in the Personal Details Form or in any other form you provide them, which may include your contact details, such as name, surname, telephone number, e-mail address, address, ID card number, driving license and/or current account number (the "Data"), for the performance and development of this Agreement and The Event, in accordance with the following:

(i) Purpose and legal basis for the processing of the Data.

The Data is collected for the purpose of managing this Agreement in an efficient manner and to guarantee your duly participation in The Event and to be able to exercise and fulfil the rights and obligations arising from this Agreement. The processing of the Data is carried out on the legal basis that it is necessary for the performance of the Agreement, whereby the Personal Data will be processed and processed exclusively in this context.

(ii) Data Controller 

The Data Controller is Cash & Rocket Holdings Limited with registered office at 11 Buckingham Street, London, WC2N 6EF, United Kingdom who undertakes to comply at all times and to process the Data in accordance with the applicable legislation.

You may contact Cash & Rocket Holdings Limited to request any information about the processing of your Data, or to exercise your rights with respect to the same, at the address 11 Buckingham Street, London, WC2N 6EF, United Kingdom or by e-mail to info@cashandrocket.com.

In compliance with current legislation, The Organiser has adopted the necessary technical and organizational measures to maintain the level of security required in relation to the data processed. Likewise, it has the necessary mechanisms in place to prevent, as far as possible, unauthorized access, theft, unlawful modification and loss of the Data.

(iii) Recipients of the Data and international transfers

The Data may be accessed by The Organiser employees or third parties service providers of the Organiser for the valid execution of the Agreement, to the extent necessary, in order to fulfil the functions of each of them in relation to the Agreement and The Event, and to the extent that such assignment, communication and/or transfer is necessary for the performance of the Agreement or The Event.

The Organiser informs you that outside the borders of the European Union, personal data protection regulations differ from those applicable in the European Union and may not provide as stringent a level of protection as compared to European data protection legislation. In this sense, if it is necessary to carry out an international transfer of your data, your express consent will be sought in advance.

(iv) Data Retention Period

The Organiser shall retain the Data for as long as it is necessary for the performance of the Agreement or as legally required during the term of the Agreement and thereafter as reasonably necessary for the pursuit of The Organiser's legitimate business interests, as permitted by applicable law, and/or as legally required.

(v) Rights of the data subject 

You will be able to obtain additional information about the collection and processing of your Data, to request access to the Data, its rectification, cancellation or deletion or the limitation of its processing or to object to its processing, as well as the right to Data portability, under the terms and conditions established in the applicable legislation, being able to exercise these rights at any time by writing to the Organiser (Cash & Rocket Holdings Limited) at the addresses referred to in section (ii) above.

In the event that you consider that any of your rights has been infringed by The Organiser, you have the right to lodge a complaint with a supervisory authority.

 

20. Violation of Terms

If you breach or violate any of the terms and conditions of this Agreement or fail to follow any instructions given to you during the Event by the Organiser or any of its employees or agents, the Organiser reserves the right in its absolute discretion to prohibit you from further participation in the Event and you shall not be entitled to a refund of your Entry Fee.

 

 

21. Refusal

Until such time as you have paid the Entry Fee, the Organiser reserves the right to refuse you entry to the Event for any reason whatsoever (without being obliged to disclose the reason). Following payment of the Entry Fee, the Organiser reserves the right to exclude you from participation in the Event, in which case the Entry Fee will be refunded to you.

 

 

22. Change of Terms

The Organiser reserves the right to change these terms and conditions from time to time and agrees to notify you of any such change. You shall be deemed to have accepted the amended terms and conditions by participating in the Event. 

 

 

23. Indemnity

23.1 You agree to release, defend, indemnify and hold harmless the Organiser, its directors, officers, employees, consultants, agents, partners and event sponsors (the “Organiser’s Associates”) from and against any and all claims, costs, lawsuits, demands, damages, liabilities or actions brought against it or them by any third party, whether arising directly or indirectly out of your action, inaction or otherwise from your participation in the Event and whether made or claimed during or after the Event, including without limitation, your violation of any applicable laws or regulations or your breach of these terms and conditions, including all associated costs and expenses (including legal and other professional fees) and any amounts which the Organiser may pay as a settlement or compromise of any such claims or liabilities.

23.2 The Organiser’s liability under this Agreement shall be limited to the value of the Entry Fee.

 

 

24. Force Majeure

24.1 The Organiser, its directors, employees, sponsors, partners, advisors and consultants are not responsible, and have no liability to you in the event that they are not able to fulfil their obligations under this Agreement (including, without limitation, the holding of the Event or any part of it) as a result of fire, earthquake, epidemic diseases announced by the World Health Organisation, cyclone, flood, landslides, aridity, strike, lightning, war, revolution, terrorist activity and similar troubles, blockade, embargo, confiscation and expropriation, and in other cases defined as Force Majeure by any applicable laws and regulations and the Organiser will have no liability, in particular and without limitation, to refund the Entry Fee or any part of it to any participant

24.2 You agree that the Organiser will not be liable to you if it is not possible for it to fulfil any of its obligations under this Agreement or if a delay occurs in fulfilling its obligations under this Agreement due to any reason or situation beyond its control, including but not limited to incidents arising from the operations of law enforcement in any territory, the general instructions of any relevant official institution, provisions of law, regulation and statute, instructions given by authorised officials, extraordinary situations and other force majeure events. For the avoidance of doubt, if the Organiser, acting reasonably, decides to cancel the Event either before the Event or during the Event due to an incident (such as a death or serious injury in connection with the Event, or an event which, in the absolute discretion of the Organiser, detracts from the Event), such event will be considered to be a force majeure event in accordance with this paragraph and the Organiser will have no liability, in particular and without limitation, to refund the Entry Fee or any part of it to any participant.

25. English Law

This Agreement shall be governed by English law and you hereby submit to the exclusive jurisdiction of the Courts of the England and Wales in relation to any disputes arising from the terms of this Agreement. 

 

 

26. Entire Agreement

This Agreement constitutes the entire agreement between you and the Organiser and supersedes any previous arrangement, understanding or agreement, whether in oral or written form.  You shall be jointly and severally liable for all obligations assumed by you under this Agreement.   

 

 

27. Confidentiality

You agree to keep confidential, and not disclose to any third party (including the press) or otherwise publish (including on social media), details of any incidents that occur during the Event including, without limitation, any and all details of any road traffic accidents that may occur during the Event. 

 

 

28. Declaration and Waiver

Risks Associated with Participation

I, the Participant, hereby acknowledge that participation in the Event is potentially dangerous and that there are numerous risks associated with such participation. Such risks and dangers include, but are not limited to, road traffic accidents, collisions with pedestrians, vehicles, other drivers, and/or fixed or moving objects, and may also result from the negligence of other drivers. 

Further, I fully understand that my participation in the Event may result in serious bodily injury and/or death to myself and/or others. 

I understand that the route of the Event will require driving on public roadways upon which the hazards of travelling are to be expected. 

I understand that participation in the Event will require strenuous physical exertion as participants will be required to drive for very long periods of time over several days, including the risk of driving through inclement weather.

 

Assumption of the Risks

With full knowledge and understanding of the risks associated with participation in the Event, I hereby confirm that I am entering the Event voluntarily and that I fully accept and assume every such risk for loss, damage or injury (including death). 

I hereby authorise my executors, administrators and legal representatives to disclaim any and all right and/or claims which I have, may have, or may hereafter accrue to me against the Organiser and the Organiser’s Associates for any and all damages, injuries (including death), and/or claims which may be sustained by me or my vehicle directly or indirectly arising out of my participation in the Event (including the application of emergency or medical services at the Event) even if the damages, injuries (including death) and/or claims are caused by the Organiser’s Associates or otherwise (including the transportation of my vehicle by air arranged by the Organiser). 

For the avoidance of doubt, nothing in this Agreement shall be construed as excluding or limiting the Organiser’s liability for personal injury or death arising from its negligence or the negligence of persons under its control. 

Further, I agree not to sue the Organiser, its officers, directors, employees, consultants, agents, partners and sponsors for any damages, injuries (including death) and/or claims which may be sustained by me directly or indirectly arising out of my participation in the Event. This release and discharge include, but is not limited to, claims for personal injury, death, property damage, economic loss, breach of contract, lost wages, contribution indemnity, indemnity, punitive damages, negligence, or any other legally recognisable claim arising out of my participation in the Event (including all legal costs associated with such claims).

 

 

29. Invalidity and inefficiency of provisions

In the event that any clause of the Agreement hereof becomes total or partially invalid or ineffective, such invalidity or inefficiency will affect only the clause or part of the clause that is invalid or ineffective, and such clause or part of the clause will be considered to be non- binding, while all other clauses will be in full force.

 

I have read this Agreement and fully understand its terms and understand that I have given up substantial rights by signing it. I confirm that I have done so freely and without inducement, coercion or under duress. I intend the Declaration and Waiver in paragraph 27 to be a complete and unconditional release of all liability to the greatest extent allowed by law. I agree that, if any portion of the Waiver is held to be invalid, the balance of the Waiver should continue to be in full force and effect. 

Please note that by completing the entry form and accepting these terms and conditions you are concluding a legally binding agreement with the Organiser to participate in the Event on these terms and conditions.

By signing below, you accept and acknowledge that:

You have read and fully understood and accept the terms and conditions contained within this Agreement;

 

I have read this Agreement and fully understand its terms and understand that I have given up substantial rights by signing it. I confirm that I have done so freely and without inducement, coercion or under duress. I intend the Declaration and Waiver in paragraph 27 to be a complete and unconditional release of all liability to the greatest extent allowed by law. I agree that, if any portion of the Waiver is held to be invalid, the balance of the Waiver should continue to be in full force and effect. 

Please note that by completing the entry form and accepting these terms and conditions you are concluding a legally binding agreement with the Organiser to participate in the Event on these terms and conditions.

By signing below, you accept and acknowledge that:

You have read and fully understood and accept the terms and conditions contained within this Agreement;