Berwick Easter Carnival 2025 - Stallholder Application

Thank you for showing an interest in Berwick Easter Fair. We are looking for new stallholders & food trucks, and would love to have you join our event.
Please fill out the questions below, and a member of our team will get back to you as soon as possible with the outcome of your application.

PLEASE NOTE:

• Full payment is due to secure your site by the invoice due date. Site will be forfeited for non payment of site.
• ALL applicants must attend all 4 days of the event. No discounted rates or selecting days is permitted at this event. 

Key Details:

Food Stall - $1,200.00 Plus GST
Space only - Power is additional

Food Truck/Trailer  - $1,200 Plus GST
Space only - Power is additional

Artisan Market - $400.00 Plus GST
3m x 3m Space only - Power is additional
Easter themed market stalls

Power - $80 per 15amp, $60 per 10amp

All stallholder categories are to the organisers discrection. If you are unsure about which category you fall into, please don't hesitate to contact us

If you answer YES, please note the following:

All gas appliances and cylinders must comply with Energy Safe Victoria’s Code of Practice for the safe use of LP Gas at Public Events in Victoria.

A copy of this is available at https://www.esv.vic.gov.au/community-safety/energy-safety-guides/safety-work/events

Site holders using LP Gas are also required to complete the Gas Safety Checklist within this document. Completed documents will be collected from site holders on the morning of the festival.

Site Details

• Stallholders must be open and trading during the entirity of the event hours
• Stallholders are not permitted to pack up before this time.
• Event operating times (including set up and pack down hours) are subject to change and are at the discretion of Event Organisers. These times will be confirmed on acceptance of successful stallholder applications.
• All stallholders will be provided with an allocated site, this site will be set at the discretion of the Event
• Organiser and cannot be moved or swapped without prior agreement.
• Stallholders are not permitted outside their demised site for promoting or selling of their services.
• For all food/drink vendors, a Statement of Trade (SOT) must be submitted to City of Casey through Foodtrader.
• Sale or giveaways of balloons of any description, including helium are strictly prohibited at Berwick Easter Fair.
• Stallholders must comply with the requirements of any legislation applicable to them, including the current Occupational Health and Safety Act.
• Stallholders agree that their image and/or voice as recorded, photographed or filmed during the festival may be broadcast or published for the purposes of event promotion.
• The consumption of alcohol and smoking by stallholders is prohibited.
• No pets or domestic animals are permitted on site (unless written permission is granted by the Event Orgsaniser).
• On the day of the event, should the Event Organiser deem that a stallholder's material, goods or services are, or his or her behaviour is, inconsistent with desired outcomes for the event, event staff may direct the stallholder to leave the festival. A stallholder must comply with any such direction.
• All stallholders are obliged to keep their stall and surrounds clean and tidy throughout the event.
• All stallholders must consider using packaging materials that are environmentally biodegradable for all forms of food/beverage containers and giveaways.

Application Process

• Completion of an Application Form does not guarantee a site at Berwick Easter Fair.
• Stallholders must have current Public Liability Insurance (of a minimum of $20 million). This should state “Anywhere in Australia” or specifically “Berwick Easter Fair”. The PLI must be under the application business name applying for Berwick Easter Fair (or provide supporting documentation advising the application name will be covered under the insured business name).
• Fruitbowl Productions reserves the right to refund in full any payments received.
• No refunds will be given for non-attendance. Fruitbowl Productions accepts no responsibility for adverse weather and no refunds will be given for this reason.
• No refunds will be given to applications for cancellation.
• Stallholder fees must be paid in full prior to the event date.
• Fruitbowl Productions reserves the right to deny a stallholder access to the event site if the relevant fees have not been paid in full.
• Successful stallholders may be required to complete an event induction in the lead up to the event.

Code of Conduct

• Stallholders are to represent themselves, their site and the festival in a professional, safe and courteous manner and to not engage in behaviour that brings the reputation of Berwick Easter Fair, Fruitbowl Productions and other stall holders in disrepute.
• Stallholders must respond cooperatively to any direction given by Event Management in relation to the operation and occupation of their stall, vehicle, equipment and goods and any direction of a security or safety nature.

Stallholder Compliance 

• Stallholders who fail to comply with the agreed terms and conditions and code of conduct may have their application revoked and all future applications withdraw.

Payment

Please do not send payment with this form.
A Tax Invoice will be sent for payment once your application is received. Your attendance will be confirmed once payment has been made.

Temporary Food Permit

To obtain approval to operate a temporary or mobile food premises, you must register or notify City of Casey through Foodtrader. Foodtrader can be accessed by visiting: https://foodtrader.vic.gov.au/

Further information can be obtained by visiting the following link to the Department of Health’s website www.health.vic.gov.au/public-health/food-safety

Public and Product Liability

All participating groups are required to have Public Liability Insurance (at least 20 million dollars cover) for the Festival. A copy of your Public Liability - Certificate of Currency should be included with your application form.

Agreement

By submitting this form I/we acknowledge that:

I Acknowledge receipt of Berwick Easter Fair terms and conditions code of conduct on behalf my organisation and their employees and agree to abide by the conditions therein and understand should I fail to comply with the agreed terms and conditions and code of conduct may have their application revoked and all future applications withdrawn.

All necessary permits will be in place, on acceptance of the Expression of Interest, prior to operating Berwick Easter Fair 2025 event.

Submitting an Expression of Interest is a request only and does not guarantee that you will be successful in obtaining a stall. Stalls are selected at the discretion of Fruitbowl Productions.