HITEC Indianapolis Offsite Meeting & Event Request Form

Off-site Meeting and Event Space Request Form

Review all details and complete this form to receive show management approval for exhibitor hosted meetings or events during HITEC Indianapolis.
Company Name*
Booth Number*
Contact Name*
First, Last required.
Contact Email Address*
Contact Phone Number*
On-site Contact Name (if different from above)
Enter the name of the individual responsible for managing the rental while on-site at HITEC.
On-site Contact Mobile Phone Number (if different from above)
Enter the mobile phone of the individual responsible for managing the rental while on-site at HITEC.
Rental Guidelines
The following policies apply to ALL meeting room rentals and off-site venues:

HFTP is committed to protecting your investment and customer base during HITEC. These policies help us deter activity by non-exhibiting vendors and collect information to determine the economic value HITEC brings to our host city.

- Only exhibiting companies in good standing are eligible to secure a meeting space inside the convention center, at official HITEC hotels or offsite venues. In good standing requires that 100% of your total booth cost has been paid.

- If your booth space is canceled for any reason, all meeting space must be canceled and you will not be permitted to hold events during HITEC.

- Any educational presentations at your meeting must not conflict with the HITEC education schedule.

- Subletting secured space on behalf of non-exhibiting companies or selling sponsorships and/or display space at any event without specific approval from HFTP is not permitted.

Attendance Limits

Meeting attendance is limited to protect your customer base during the show unless otherwise approved by Show Management. These rules apply during HITEC show hours listed below and attendance limits do not apply before or after these hours.
- Convention center meeting rooms attendance is limited to 35 participants
- Offsite venue attendance is limited to 20 participants.
Monday, June 16: 9:00 AM - 8:00 PM
  Tuesday, June 17: 8:30 AM - 5:30 PM
  Wednesday, June 18: 8:30 AM - 6:00 PM
  Thursday, June 19: 9:00 AM - 3:30 PM

Penalties

HFTP reserves the right to deduct two (2) priority points from exhibiting companies holding unapproved events during official HITEC event hours as well as for holding events in direct violation of the policies outlined here.

Data Privacy

Exhibit company agress to HFTP’s and verified third-party event service provider(s) use of the information you are providing, including the information about all individuals you are providing on their behalf, for all HFTP and HITEC related communications.

By submitting this request below, your company and onsite representatives agree to adhere to all of the guidelines set in place in this request.
All of the information included on this application is correct and I am ready to submit.*
Questions?

Contact Drew Bechdolt, HFTP Exhibits Manager

drew.bechdolt@hftp.org
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Off-site Meeting and Event Space Request Form

Rental Guidelines

Off-Site Meeting Space Request