General Event Registration Form

Thank you for considering ApollyCon 2026, taking place April 23–26, 2026 in the Washington, D.C. area. (Gaylord National Harbor).

We request authors plan to be onsite Thursday–Saturday (April 23 – Sunday, April 26, 2026) for ticketed events.

We are tentatively planning a day of author-exclusive workshops on Wednesday, April 22. We will have more information soon but we estimate the cost of this event to be an additional $150

2026 Event Fees:
- Non-refundable table fee of $350 for a single booth
  - The single booth is 10x10
- Non-refundable table fee of $525 for a double booth
  - The double booth is 10x20
NOTE: This table fee covers your event badge, (for access Thursday through Saturday) a 6-foot table in the signing room on both Friday and Saturday, and one assistant badge.

Additional assistant badges will be available for an extra fee of $175.

Invoices will be sent via PayPal from Feeling Stabby Productions shortly after authors have been selected and contacted to confirm attendance.

If you have any questions about this form, don't hesitate to contact Malissa and Nita (admin@apollyconevent.com).

Thank you,

The ApollyCon Team
ApollyCon 2026 Intake Form

Please fill in the information below so we can make your attendance at ApollyCon as seamless as possible.
Author Information

If selected your email will be added to Mailchimp for the purposes of sending out information through out the year, please ensure you provide an email that you check regularly. Please double check your information to ensure it is spelled correctly.
Name*

First NameMiddle InitialLast NameSuffix
Pen Name if Applicable*
Please type N/A if no Pen Name
Preferred Pronouns*
E-mail*
PayPal Email *
This email will be used for invoicing for table fees and assistant fees (if needed)
Assistant's Name

First NameLast Name
Assistant's Email
If no secondary email is necessary please type N/A
Mailing Address

Please provide a mailing address. If selected this address will be shared with our drayage company, Freeman Services, for their exhibitor kit.
Website address*
Please include HTTP:// in your address
Address*

Street Address

Street Address Line 2

CityState

Zip CodeCountry
Event Information
As you consider attending ApollyCon 2026, please take into consideration that because ApollyCon is a convention, our needs require an event company's assistance to ensure we can provide our authors, vendors, and attendees the programs and opportunities that have become a staple of who we are. We utilize Freeman Services because they have a successful working relationship with the Gaylord, offer door-to-booth service, and can stay on site during our event to assist if needed. While we are still negotiating the best price possible for 2026, at this time, 2025's drayage service fees are below. We do not expect much change from these prices for 2026. These fees are paid directly to Freeman for their services, and ApollyCon does not receive any portion of this money nor profit from using Freeman.

Cart fee:

This fee applies if you are bringing your boxes with you in a vehicle and there are more than you can carry. The Freeman Cart fee does not apply to those who need ADA assistance.

$250.00 per cart, round trip, and is charged by Freeman.

Drayage*:

(Also known as shipping and handling)

Drayage is used ONLY if you are shipping boxes to the exhibit company's warehouse for storage and delivery). The current rate charged by Freeman is $2.21 per pound, which covers the storage and delivery to the booth for the event. It should be considered when determining what is being shipped and its end-to-end cost. If we are able to negotiate a lower price, we will notify confirmed attending authors immediately.

*We do not require attending authors to use drayage services by Freeman. If another service stores and delivers books to the Gaylord, the attending author is responsible for retrieving their books and is subject to cart fees once they enter the exhibit floor.
Booth Selection

Please select either a Single (10x10) or Double booth (10x20)
Booth Selection*
Panel Interest

Please let us know if you would be interested in participating on a panel and if you have any panel suggestions. If seclected panel sign-us will come at a future date.
Panelist Role

PanelistModerator
Panel Suggestions
Author Workshops

We are working with the Gaylord with the hope that we can add a day of author exclusive workshops on Wednesday April 24th. There would be a minimal fee of approximately $150 to attend. If selected and we are able to include these workshops for 2026 would you be interested in participating?
Workshop Attendance*

YesNo
Comments on the possible author workshop day
Additional Comments
Please include any additional information you may want us to know at this time.
I acknowledge and understand that ApollyCon is not responsible for Freeman fees, and I am aware that Freeman's pricing may be subject to change.I acknowledge that submitting this form does not guarantee an author spot at ApollyCon 2026.
Should be Empty:

ApollyCon 2026 Intake Form

Author Information

Mailing Address

Event Information

Cart fee:

Drayage*:

(Also known as shipping and handling)

Booth Selection

Panel Interest

Author Workshops