Vendor Request Form

Welcome aboard! We are thrilled to have your company join our community of amazing vendors and we look forward to working together to deliver quality products and services to our communities. We take pride in establishing strong, long-lasting vendor relations throughout our portfolio. Please take a moment to review our requirements and best practices to ensure we can process payments timely and efficiently. As you review the vendor pack, please know that we are here to support you in the set-up process. If you have questions or need assistance, do not hesitate to contact Vendor Support.

Cheers to a fantastic journey in our partnership together!

Requirements and Best Practices

Purchase Order Numbers -PO numbers are REQUIRED for all services: please request this number from the property manager and do not perform work or deliver supplies prior to receiving. The PO number is REQUIRED to be listed on the invoice.
- Exemptions: Emergency calls, with Regional Director approval, and re-occurring dues.
- PO Number Format- 5 digits, no letters - XXXXX
Billing- Invoices should never be given directly to the property. This will result in possible non- payment or massive delays. Invoices also must have correct 'Bill to' and 'service address' information correlating to the property of service. Payment Terms- General payment terms are 30-day.
Statements- Due to our vendors submitting their own invoices, we require that you notify our Accounts Payable department for invoices greater than 60 days unpaid.

Invoice Bill to Name and Address: Name of property that was serviced.

Service Address: Name of the property Property's address with unit # (If applicable)

Company Name*

Address*

Street Address

Apt/suite #

CityState / Province

Postal / Zip Code

Remit Address*

Street Address

Apt/suite #

CityState / Province

Postal / Zip Code

Phone Number: *

Email Address*

example@example.com

Type of Business*

What services will be provided*

VENDOR PAYMENT INFORMATION (Check all methods accepted):*

(Preferred)ACH - Complete the below ACH authorization form and submit it along with a voided check. If check are unavailable, please supply an ACH authorization form from the bank.Check

VENDOR DOCUMENTATION REQUIREMENTS

Please supply the following documentation, as required.

Copy of W-9 (required for all vendors - signed in current year)

Certificates of Insurance - Certificates of insurance must have the legal name of the property listed as the certificate holder for each property the vendor services are to be provided.

· Delivery Only:

Commercial automobile insurance requirement: minimum of $1,000,000 combined single limit coverage for all owned, hired, or non-owned vehicles.

· On-Site Vendors:

Minimum requirements for General Liability Insurance: Combined Single Limits for Bodily Injury and Property Damage of $500,000 each occurrence and $500,000 in the aggregate unless higher amounts are required by the owner. Total of $1,000,000.
Commercial automobile insurance requirement: minimum of $1,000,000 combined single limit coverage for all owned, hired, or non-owned vehicles.
Workers’ Compensation insurance Minimum $500,000 required or exemption certificate

Certificate of Insurance – Legal Entity Names (Please use the listed legal names under certificate holder section; one per certificate)

Altitude - Oro Altitude Owner LLC: 2201 104th Street South, Tacoma, WA 98444

Upload Certificate of Insurance and W9

ACH AUTHORIZATION FORM AUTOMATIC DEPOSIT

The undersigned hereby authorizes (the Management Company) to make deposits into the account identified below and authorizes the Bank to accept such deposits. It is agreed that these deposits may be made electronically and under the rules of the National Automated Clearing House Association (NACHA (we) acknowledge that the origination of ACH transactions to my (our) account must comply with the provisions of U.S. law.

This authorization will remain in full force and effect unless written notification is received.

Bank Name*

Bank Address*

Address

Street Address Line 2

City

State*

Zip*

Routing Number*

Account Number*

Email address for billing contact*

example@example.com

Print Name of Authorized Agent*

Authorized Signature*

Date*

Date

Upload Voided Check/ Bank Letter ACH Authorization Form *

**SUBMIT A VOIDED CHECK WITH THIS FORM. IF CHECKS ARE UNAVAILBLE, PLEASE PROVIDE AN ACH AUTHORIZATION FORM FROM THE BANK.

By signing this form, I agree and acknowledge the company’s invoice requirements and key details. The following forms are to be completed and provided to Vendor Support prior to any exchange between said vendor and any managed properties:

Vendor Application (Page 2- fully filled out)
W-9 (signed and dated within the current year)
ACH Enrollment Form and Voided check or Bank’s ACH authorization form
Certificate of Insurance for all Onsite and Delivery vendors
- a. Property’s Legal name and address listed as the certificate holder
Vendor Acknowledgement form

By signing below, vendor agrees to send all the additional forms along with this Vendor Acknowledgement statement.

As a duly authorized representative of said vendor, I hereby acknowledge receipt of the vendor packet and will comply with all responsibilities of submitting invoices per the terms and conditions set forth in the fully executed contract or agreement between the parties.

Printed Name*

Signature*

Title*

Date*

Date

REQUEST TO ADD VENDOR

Vendor Acknowledgement