CSE Plan-It is reviewed weekly on Mondays. 

MICA Departments & Offices: Please submit all requests at least one week before the event by Mondays at 9:00 am.

CSE Student Leaders: Please submit all requests in accordance to the Student Org Programming Timeline

Exceptions may be considered on a case-by-case basis at CSE’s discretion. 

Purpose & Functions

This form is intended for CSE Student Leaders — MICA Program Board (MPB), Student Org Officers, SVA, and Student Space Gallery Managers.

This form can also be used by MICA Departments and Offices Staff, Faculty, & Student Leaders (Ex. Wellness Coordinators, DCs, RAs, etc.). 

This form is NOT for individual students not associated with a department or program.

Please see the chart below to see what is availible to you!

If you have any questions, please contact studentengagement@mica.edu. 

For multi-day events, event series, or exhibitions, please add all applicable dates.

Student Orgs: Exhibitions that have already been arranged by your organization should be reported through this form, but it cannot be used to reserve gallery space. If your organization is interested in hosting an exhibition on campus, please contact studentorgs@mica.edu.

If you are reserving space on campus, you can request additional set-up time for your event using the "Reservation Start" field below. If you do NOT require additional time before your event, leave this field blank.

Event Series / Multi-Day Events must have ALL Dates. Click "+ Add another date" button.

Please note:

• Clubhouse reservations are currently limited to the main space in the MICA Clubhouse and the Clubhouse Conference Room.
  • Reservations for these spaces will be considered in the order they are recieved.
  • Preference will be given to student-centered events.
• We are in the process of installing a commuter lounge in the Clubhouse, as such, there may be student traffic in and out during any reservation.
• CSE does not currently have a reservation system for the individual offices within the Clubhouse. Offices are on a first come first serve basis.

Event Description: Tips & Best Practices

Identify your organization. When writing your description, avoid language like “our” or “join us”. Instead use language like “Join the [your organization]…”.   

Details, details, details. Think about what information would be helpful for your audience. Is there a cost to attend? Is food provided? Do attendees need to register? If so, what's the link? Expect that readers may not know your organization or the local community, and the more details, the better.

Mention multiple days. If your event is part of a series, it's helpful to mention this in the description so people know there are many opportunities to attend. If you are hosting a multi-day event, consider if someone can attend past the first day (for example, if you are hosting a three day gaming tournament, could someone join on the second day?). 

Pick your pic wisely. For your event image, choose an engaging, horizontal (minimum 1440 x 810 px) photo without much text. A photo is often better than your unedited event poster. [Click here for a Canva template.] The icon for your event will be the center square of your submitted image (810 x 810px or larger).

Add Contact Info for those Qs. Make note of who attendees should contact if they have questions (think something like, "For more information or accomodations, please contact..."). 

In advance of your event, your designated Attendance Manager will recieve an email with instructions on how to check attendees into your event.

All fundraisers must be approved by the Center for Student Engagement (CSE) at least two weeks before the date of the event. 

General Fundraising Policies

Merchandise sales may not include items that are currently sold by campus vendors.

Bake Sale Policies

All bake sale items are REQUIRED to be pre-packaged and/or individually wrapped. Items can be wrapped in plastic bags or wraps.

Cakes must be pre-cut. So put a piece on a plate and then wrap.

Student organizations may use club funds to purchase baggies, wrap, or other necessary supplies for fundraisers. Bake sale items should not be purchased with club funds.

Bake sales are not permitted in Meyerhoff House or Doris Cafe unless otherwise approved.

Food items may not include items that have temperature requirements

Must adhere to Maryland State Law regarding Bake Sales.

• Maryland Law for bake sales require the following:
  A printed sign in 24 point or larger type in a color that provides a clear contrast to the background: “Products at this sale are sold under the Maryland cottage food law and are not subject to Maryland’s food safety regulations.”
• Food to be sold is limited to the following:
  • Breads and Pastries without potentially hazardous topping or fillings:
    • Pies, turnovers, and fruit tarts from fruits with a natural pH of 4.6 or less
    • Baked bread, biscuits, and muffins
    • Cakes and cupcakes
  • Canned acid foods such as:
    • Fruit Jelly, jam, and preserves from the fruits with a natural pH of 4.6 or less
    • Fruit butters from apple, apricot, grape, peach, plum, prune, quince
  • Popcorn/Kettle Corn
  • Granola
  • Repackaging of commercially processed dry ingredients (i.e. spice blends)
  • Chocolate confections made from commercially manufactured chocolate (i.e. Chocolate covered pretzels). Chocolate covered fresh fruits are prohibited.
  • Candy such as lollipops, gummy bears, or fruit leathers with a natural pH of 4.6 or less
  • Raw Unflavored Honey
  • Re-sale of commercially purchased food items in original wrapping.

CSE cannot currently provide change for cash but can supply a locking cash box.

To set up Square, please fill out this template and upload it to the file uploader below.

To set up Eventbrite, please schedule a meeting with:

Nico Tackenberg

Equipment Usage Guidelines:

Requests will be accommodated on a first-come, first-serve basis. Equipment Requests must be at least one week before the event.

• At NO TIME should the equipment be taken off campus.
• All events where the equipment is being used should be approved by the Center for Student Engagement.
• Accidents do happen, so please be honest and let a CSE staff member know if anything happened to the equipment during your use; we will know how to best handle the situation once we know the details.
• Pick-up and drop-off of large equipment can only occur during normal office hours (9 am - 5 pm, Monday-Friday). If accommodations need to be made, please make arrangements with a staff member.
• *New this semester* Pick-up and drop-off of small equipment may be allowed based on CSE's descretion.
  • If your request to pick up / drop off is approved you will recieve instructions on how to operate the lock box outside the CSE Office.
• The individual checking out equipment is responsible for the use, safekeeping, and complete return of all items.
• Renters are financially responsible for certain supplies. Ask a CSE staff member for more information.
• LATE PENALTY:
  • Student Orgs, If you have equipment you have not returned, your organization with be subjected to a penalty. You will be unable to schedule more events, reserve equipment, or utilize your budget until equipment is returned to CSE.
  • Departments, If reserved equipment is late by 5 business days, your office/department cannot reserve equipment for the remainder of the semester. Additionally, if the item is not properly cleaned upon returning the item, there will be a cleaning fee of $15 for equipment that contacts food (popcorn machine, snowball machine, cotton candy machine).

Submitting a request does not guarantee the equipment will be available. Requests meeting the above criteria for timing and event registration are accommodated on a first-come, first-served basis; requests that do not meet one (or both) of these criteria are accommodated thereafter.

Please contact Student Engagement at studentengagement@mica.edu or 410-225-2284 if you have any questions or concerns.

Equipment Pick-Up & Return

Large Equipment must be picked up and returned during regular business hours (Monday - Friday, 9:00 AM - 5:00 PM), unless otherwise arranged with CSE staff (in advance!).

*New this semester* Pick-up and drop-off of small equipment may be allowed based on CSE's descretion.

• If your request to pick up / drop off is approved you will recieve instructions on how to operate the lock box outside the CSE Office.