CSE Plan-It Logo
  • CSE Plan-It

    Welcome to the Center for Student Engagement’s One-Stop Shop for all your event planning needs!
  • CSE Plan-It is reviewed weekly on Mondays. 

    MICA Departments & Offices: Please submit all requests at least one week before the event by Mondays at 9:00 am.

    CSE Student Leaders: Please submit all requests in accordance to the Student Org Programming Timeline

    Exceptions may be considered on a case-by-case basis at CSE’s discretion. 

    Purpose & Functions

    This form is intended for CSE Student Leaders — MICA Program Board (MPB), Student Org Officers, SVA, and Student Space Gallery Managers.

    This form can also be used by MICA Departments and Offices Staff, Faculty, & Student Leaders (Ex. Wellness Coordinators, DCs, RAs, etc.). 

    This form is NOT for individual students not associated with a department or program.

    Please see the chart below to see what is availible to you!

    If you have any questions, please contact studentengagement@mica.edu. 

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  • Contact Information

    Please provide the following contact information. This person will receive confirmations and follow-ups from CSE.
  • Organization / Department Information

  • Event Details

  • For multi-day events, event series, or exhibitions, please add all applicable dates.

    Student Orgs: Exhibitions that have already been arranged by your organization should be reported through this form, but it cannot be used to reserve gallery space. If your organization is interested in hosting an exhibition on campus, please contact studentorgs@mica.edu.

  • If you are reserving space on campus, you can request additional set-up time for your event using the "Reservation Start" field below. If you do NOT require additional time before your event, leave this field blank.

     

    Event Series / Multi-Day Events must have ALL Dates. Click "+ Add another date" button.

  • MICA Clubhouse Reservation

  • Please note:

    • Clubhouse reservations are currently limited to the main space in the MICA Clubhouse and the Clubhouse Conference Room.
      • Reservations for these spaces will be considered in the order they are recieved.
      • Preference will be given to student-centered events.
    • We are in the process of installing a commuter lounge in the Clubhouse, as such, there may be student traffic in and out during any reservation.
    • CSE does not currently have a reservation system for the individual offices within the Clubhouse. Offices are on a first come first serve basis.
  • Event Location

  • On-Campus Space Reservations

    Student organizations should not advertise their meetings or events until they have received confirmation that their reservation is approved.

    If you do not request a second or third on-campus space reservation and there is a scheduling conflict with you first choice your event will be denied and you must resubmit the form.

    Don't know what kind of space to request? Check our list of Frequently Used Locations for seating capacities and A/V capabilities.

    * Even if your on-campus location of choice does not need to be reserved, please list the location(s).

    NOTE: If you would like to book BBOX or Falvey, please reach out to studentorgs@mica.edu.

  • Off-Campus Events

    CSE will review your chosen off-campus event location.

    All students going off campus for college-approved events must sign the Liability Release and Waiver form. For more information and guidelines for off-campus events, trips, and transportation (shuttles/buses), please view this MICA webpage. 

  • Online Events

    If you already have a link to the online space or site where your event will be hosted, please paste it here. If you don't have a link, please indicate the platform, program, or website you intend to use.
  • Event Information

  • Event Description: Tips & Best Practices

    Identify your organization. When writing your description, avoid language like “our” or “join us”. Instead use language like “Join the [your organization]…”.   

    Details, details, details. Think about what information would be helpful for your audience. Is there a cost to attend? Is food provided? Do attendees need to register? If so, what's the link? Expect that readers may not know your organization or the local community, and the more details, the better.

    Mention multiple days. If your event is part of a series, it's helpful to mention this in the description so people know there are many opportunities to attend. If you are hosting a multi-day event, consider if someone can attend past the first day (for example, if you are hosting a three day gaming tournament, could someone join on the second day?). 

    Pick your pic wisely. For your event image, choose an engaging, horizontal (minimum 1440 x 810 px) photo without much text. A photo is often better than your unedited event poster. [Click here for a Canva template.] The icon for your event will be the center square of your submitted image (810 x 810px or larger).

    Add Contact Info for those Qs. Make note of who attendees should contact if they have questions (think something like, "For more information or accomodations, please contact..."). 

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  • MICA App Check-In

    As part of 2025-26 Tier Requirement Orgs must use the MICA App to check in & get attendee headcount
  • In advance of your event, your designated Attendance Manager will recieve an email with instructions on how to check attendees into your event.

  • Meyerhoff TV Slide

    To have a slide added to the Meyerhoff TV to advertise your event, please submit a slide below or email studentengagement@mica.edu.
  • Upload an image (1920 x 1080 px). Click here for a Canva template. If your slide is not the correct size your request may be rejected.

    We recommend keeping your slide consistent with any other branding your have designed for your event. Like a good poster, your slide should be visually interesting - limit the amount of text you include! Keep it to the basics: title, host, date, time, location, ticket info (if applicable), and who to contact for more info. 

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  • Tabling Request

  • Fundraising & Ticket Sales Information

  • All fundraisers must be approved by the Center for Student Engagement (CSE) at least two weeks before the date of the event. 

    General Fundraising Policies

    Merchandise sales may not include items that are currently sold by campus vendors.

    Bake Sale Policies

    All bake sale items are REQUIRED to be pre-packaged and/or individually wrapped. Items can be wrapped in plastic bags or wraps.

    Cakes must be pre-cut. So put a piece on a plate and then wrap.

    Student organizations may use club funds to purchase baggies, wrap, or other necessary supplies for fundraisers. Bake sale items should not be purchased with club funds.

    Bake sales are not permitted in Meyerhoff House or Doris Cafe unless otherwise approved.

    Food items may not include items that have temperature requirements

    Must adhere to Maryland State Law regarding Bake Sales.

    • Maryland Law for bake sales require the following:
      A printed sign in 24 point or larger type in a color that provides a clear contrast to the background: “Products at this sale are sold under the Maryland cottage food law and are not subject to Maryland’s food safety regulations.”
    • Food to be sold is limited to the following:
      • Breads and Pastries without potentially hazardous topping or fillings:
        • Pies, turnovers, and fruit tarts from fruits with a natural pH of 4.6 or less
        • Baked bread, biscuits, and muffins
        • Cakes and cupcakes
      • Canned acid foods such as:
        • Fruit Jelly, jam, and preserves from the fruits with a natural pH of 4.6 or less
        • Fruit butters from apple, apricot, grape, peach, plum, prune, quince
      • Popcorn/Kettle Corn
      • Granola
      • Repackaging of commercially processed dry ingredients (i.e. spice blends)
      • Chocolate confections made from commercially manufactured chocolate (i.e. Chocolate covered pretzels). Chocolate covered fresh fruits are prohibited.
      • Candy such as lollipops, gummy bears, or fruit leathers with a natural pH of 4.6 or less
      • Raw Unflavored Honey
      • Re-sale of commercially purchased food items in original wrapping.

    CSE cannot currently provide change for cash but can supply a locking cash box.

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  • To set up Square, please fill out this template and upload it to the file uploader below.

    To set up Eventbrite, please schedule a meeting with:

     

    Nico Tackenberg

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  • Equipment Requests & Reservations

    If you need equipment for your event, please complete the information below.
  • Equipment Usage Guidelines:

    Requests will be accommodated on a first-come, first-serve basis. Equipment Requests must be at least one week before the event.

    • At NO TIME should the equipment be taken off campus.
    • All events where the equipment is being used should be approved by the Center for Student Engagement.
    • Accidents do happen, so please be honest and let a CSE staff member know if anything happened to the equipment during your use; we will know how to best handle the situation once we know the details.
    • Pick-up and drop-off of large equipment can only occur during normal office hours (9 am - 5 pm, Monday-Friday). If accommodations need to be made, please make arrangements with a staff member.
    • *New this semester* Pick-up and drop-off of small equipment may be allowed based on CSE's descretion.
      • If your request to pick up / drop off is approved you will recieve instructions on how to operate the lock box outside the CSE Office.
    • The individual checking out equipment is responsible for the use, safekeeping, and complete return of all items.
    • Renters are financially responsible for certain supplies. Ask a CSE staff member for more information.
    • LATE PENALTY:
      • Student Orgs, If you have equipment you have not returned, your organization with be subjected to a penalty. You will be unable to schedule more events, reserve equipment, or utilize your budget until equipment is returned to CSE.
      • Departments, If reserved equipment is late by 5 business days, your office/department cannot reserve equipment for the remainder of the semester. Additionally, if the item is not properly cleaned upon returning the item, there will be a cleaning fee of $15 for equipment that contacts food (popcorn machine, snowball machine, cotton candy machine).

    Submitting a request does not guarantee the equipment will be available. Requests meeting the above criteria for timing and event registration are accommodated on a first-come, first-served basis; requests that do not meet one (or both) of these criteria are accommodated thereafter.

    Please contact Student Engagement at studentengagement@mica.edu or 410-225-2284 if you have any questions or concerns.

  • Equipment Pick-Up & Return

    Large Equipment must be picked up and returned during regular business hours (Monday - Friday, 9:00 AM - 5:00 PM), unless otherwise arranged with CSE staff (in advance!).


    *New this semester* Pick-up and drop-off of small equipment may be allowed based on CSE's descretion.

    • If your request to pick up / drop off is approved you will recieve instructions on how to operate the lock box outside the CSE Office.
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                                                                                                                                                                                                                                                      Rummikub
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                                                                                                                                                                                                                                                      Say Anything
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                                                                                                                                                                                                                                                      Scene it?
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                                                                                                                                                                                                                                                      Scrabble
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                                                                                                                                                                                                                                                      Sequence
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                                                                                                                                                                                                                                                      Simon
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                                                                                                                                                                                                                                                      The Game of Life
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                                                                                                                                                                                                                                                      Trouble
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                                                                                                                                                                                                                                                      Twister
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Yahtzee
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Big Bubble Wands
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Box of Misc. Balls
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Canopy Tent
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Coal
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Fire Pit
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Fire Starter
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Frisbees
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Hula Hoop
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Kickball
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Lighter Fluid
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Outdoor Volleyball System
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Sidewalk Chalk
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Small Bubble Wands
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Sports Center Hoop with Small Basketballs
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Tarp and Smock
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Telescoping skewers
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Tent Covering
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Volleyball
                                                                                                                                                                                                                                                      $ Free
                                                                                                                                                                                                                                                        
                                                                                                                                                                                                                                                      Total
                                                                                                                                                                                                                                                      $0.00
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