VDS Exhibit Registration Form 2025

2025 Annual Meeting | Exhibitor Registration Form

Kingsmill Resort | Williamsburg, VA | October 17 - 19, 2025
If you would like to exhibit at the 2025 Annual Meeting of the VDS, please complete the following application and submit it no later than October 1, 2025.

All exhibitor fees must be paid in full prior to the conference. Tax ID: 83-3551265.

MEETING FORMAT:

The Educational Sessions will now be held on Friday afternoon, Saturday morning and Sunday morning.
- Friday afternoon - Educational Sessions (1:00 - 5:00 pm) | Lunch provided + Afternoon Break
- Saturday Morning - Educational Sessions (8:00 am - Noon) | Breakfast + Morning Break
- Sunday Morning - Educational Sessions (8:00 am - Noon) | Breakfast + Morning Break (Optional)
EXHIBITOR SET UP
- Friday, October 17 | 9:00 - 11:00 am (Registration opens and lunch available for attendees at Noon)
EXHIBITOR BREAK DOWN
- Saturday, October 18 | After 12:00 noon OR
- Sunday, October 19 | After morning break (10:30 am)
Company Information
Contact Full Name*
Address*

Street Address

Street Address Line 2

CityState

Zip Code
Contact Phone Number*
Please enter a valid phone number.
Company Name*
As it will appear on all conference material
Contact Email*
example@example.com
Main On-site Contact*

First NameLast Name
Email*
example@example.com
Representative 2

First NameLast Name
Email
example@example.com
Representative 3 - Gold Level | 3 registrations

First NameLast Name
Email
example@example.com
Representative 4 - Diamond Level & Product Theater | 5 registrations

First NameLast Name
Email
example@example.com
Representative 5 - Diamond Level & Product Theater | 5 registrations

First NameLast Name
Email
example@example.com
Indicate below companies you DO NOT wish to be near. If none, enter N/A
Exhibitor Directory

For inclusion in the online Exhibitor Directory, please complete the following:
Short Company Description (30-40 words)
High resolution Company logo

Cancelof
Rep Contact Info (include names and email addresses)
Company Website
Social Media Platforms
Payment Information
Exhibit space confirmation, registration and other details will be sent to the main on-site contact person listed above.

Full payment is due no later than October 1, 2025.

Cancellation/Refunds: An exhibitor may cancel or withdraw from the meeting subject to the following conditions: 1) the exhibitor shall immediately file a written notice of intention to cancel or withdraw; 2) if written notice is received 30 days or more prior, the VA-ACS shall retain a sum of equal to fifty percent (50%) of the total cost of the reserved exhibit space; and 3) no refunds shall be made on cancellations received less than 30 days in advance of the meeting. Cancellations must be received in writing to smcconnell@ramdocs.org to be official.
Payment Type*

Credit CardCheck
Credit Card Payment

If paying via credit card, make your selection below, provide credit card information and click Submit. An email confirmation will be sent. If you have any questions, contact Lara Knowles at lknowles@ramdocs.org or 804-622-8137.
Check Payment

If paying via check, make your selection below and click Submit. An email confirmation will be sent to confirm receipt of application. If you have any questions, contact Lara Knowles at lknowles@ramdocs.org or 804.622.8137. Check payments should not include the convenience fee listed for online payment.
Exhibit Level Selection*
Multiple selections can be selected by using CTL and clicking on selection
Check Payment: Make check(s) payable to: VDS

Send payment to:

VDS
Attn: Lara Knowles
2821 Emerywood Parkway, Ste. 200
Richmond, VA 23294

Exhibit Opportunities - please choose a level of support (Silver, Gold or Diamond). Additionally, you may choose an ADD ON support option.*

Exhibit Opportunities

Silver LevelOne 6 ft table and 2 chairs | Complimentary registrations for 2 to all meeting sessions | Participation in the "Play to Win" game | Invitation to cocktail reception | Company information inclusion in Virtual Exhibit Hall ~ (Company Logo, Description, Website, Social Media, Representatives, PDFs, clickable links to Zoom link/video/survey/ website with option for attendees to request more information) | Recognition as Silver Supporter in all meeting material including program agenda, signage, looping meeting slides and more | Digital access to meeting attendee list

$3,120.00

Gold LevelAll Silver level benefits; but with complimentary registrations for 3 to all meeting sessions PLUS: Recognition as Gold Supporter in all meeting material | Specific signage indicating Gold Level Support | Podium announcement of support by VDS President | Two Facebook or LinkedIn recognizing company's support | Preferred placement on Virtual Exhibit Hall | Preference given for optimal display table placement

$4,160.00

Diamond LevelAll Gold level benefits; complimentary registrations for 5 to all meeting sessions PLUS: Recognized as Friday's Welcome Reception sponsor | First choice of placement in exhibit hall | Recognition as Diamond Supporter in all meeting material | Specific signage indicating Diamond Level Support | Podium announcement of support by VDS President | Four Facebook or LinkedIn posts recognizing company's support | Exclusive top placement on Virtual Exhibit Hall | Digital access to meeting attendee list | Banner ad on VDS website announcing event

$7,800.00

Previously RegisteredSelect only if you have previously registered, but you need to select an ADD ON option from the list below.

$ Free

ADD-ON Opportunities

ADD-ON: Refreshment Break SupporterRecognition as Refreshment Break sponsor in all meeting material, both printed and online | Have your company sign greet attendees when they break during sessions | Podium announcement of company support by VDS President

$4,160.00

ADD-ON: Resident Session SupporterRecognition as Resident Session sponsor in all meeting material, both printed and online | Have your company sign greet attendees during Resident Poster Session | Podium announcement of company support by VDS President

$2,080.00

ADD-ON: Attendee Bag SupporterHave your company name/logo on each attendee's reusable bag | Recognition as reusable bag sponsor in all meeting material, both printed and online | Podium announcement of company support by VDS President

$1,560.00

ADD-ON: Marketing SupporterCompany advertisement in three meeting marketing emails, VDS website, and on social media channels | Podium announcement of company support by VDS President

$780.00

ADD-ON: Gift Card RaffleParticipate in the gift card raffle to be held throughout the conference. Your company will be recognized for your contribution. (VDS will purchase gift cards - no need to take gift cards to the meeting).

$25.00 Quantity

Additional Rep BadgeSelect if you need to pay for additional reps to attend the meeting over and above the number included in your exhibit fee.

$100.00 Quantity

ADD-ON: Product Theater - email lknowles@ramdocs.org for availabilityHost a Non-CME Product Theater for attendees. Speaker can be in person or virtual. | Includes basic AV, room rental, and email blast to attendees advertising the event. The event would be included on the agenda noting the speaker, topic, and your company name/product logo (if preferred). Company to provide the speaker and cover speaker fees. | Opportunities include two "Coffee Chats" during breakfast on both Saturday and Sunday mornings, Friday dinner, and Saturday "Lunch & Learn". Max attendance is 30 for all product theaters. Additional attendees available at an extra cost | Five registrations to all sessions | Ability to submit 2 ads for inclusion in e-newsletters (must be used within 6 months) | Digital access to meeting attendee list | Assistance with program coordination and execution | Ad on VDS website announcing event

$5,500.00 Product Theater Selection

Enter coupon

Total

$0.00

Payment Methods

Debit or Credit Card

Choose from one of the PayPal options to make your payment.

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2025 Annual Meeting | Exhibitor Registration Form

Company Information

Exhibitor Directory

Payment Information

Credit Card Payment

Check Payment