2024 Melbourne Royal Show Food Vendor Expression of Interest

Food Vendor Selection Criteria and Requirements.

We are excited to invite you to lodge an Expression of Interest (EOI) as a food vendor for the 2025 Melbourne Royal Show. Please submit a new EOI for each of your outlets that operate under a different trading name.

To ensure the highest standards of professionalism, cleanliness, impeccable presentation, and efficient food service, we have established the following selection criteria for food vendors. Please carefully review these requirements before submitting your application.

Experience and Track Record:

Demonstrate a successful history of operating at similar large-scale events.
Showcase experience in catering to diverse customers and handling high-volume food service.

Professionalism:

Maintain a high level of professionalism in all aspects of your operations.
Exhibit promptness, responsiveness, and effective communication in your interactions.
Provide customer feedback, reviews from previous events & offer references from past clients to support your reputation on request.
Compliance with regulations, certifications, and hygiene.
Maintain strict cleanliness and hygiene standards in accordance with City of Melbourne health department regulations.
Possess all necessary licenses, permits, and City of Melbourne engineering compliance certification.
Follow proper food preparation and handling practices, including food storage, equipment cleanliness, and waste disposal.
Ensure compliance with all applicable food safety regulations and possess relevant food handling certifications.

Presentation and Visual Appeal:

Create an attractive and inviting atmosphere through your setup and food presentation.
Emphasize the importance of visual appeal and its contribution to the overall event experience.

Menu and Food Quality:

Offer a diverse and high-quality menu.
Cater to various dietary preferences and restrictions.

Capacity and Efficiency:

Demonstrate your ability to handle high volumes of customers efficiently.
Ensure appropriate staffing levels, food production capabilities, and queue management strategies.

Sustainability Practices:

Embrace environmentally friendly and sustainable practices.
Focus on waste reduction, use of eco-friendly packaging, and sourcing locally whenever possible.

Cost and Affordability:

Present a pricing structure that aligns with the customer's expectations.
Offer a fair balance between cost and value, including food quality, portion sizes, and service.

We appreciate your attention to these selection criteria and requirements. To apply as a food vendor for the 2025 Melbourne Royal Show, please complete the vendor application form before 5pm on the 16th April. Our selection committee will review all applications and notify selected vendors accordingly.

Name (First and Surname)*

First NameLast Name

E-mail*

example@example.com

Phone Number*

Company Name*

Trading Name*

ABN*

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Instagram

Facebook

Website

Have you previously participated at the Melbourne Royal Show? If yes what year/s.

Please list the top 5 events and/or festivals in which your outlet has demonstrated the ability to achieve high volume sales and delivery of product.

Does your business have a food registration?*

Yes, registration in VictoriaYes, registration interstateNo, unregistered

Which of the below best describes your outlet?*

Give us a description of your menu, signature dishes & pricing

Upload a picture of your hero dish.

What will be your food offering under $10 ?

Do you offer any of the following .

Give a description of your offer including price’s, Menu and discount.

Would you be interested in joining a Value Day promotion for patrons of the 2025 Melbourne Royal Show? This special offer would be held on a day with traditionally lower attendance. Please indicate your preferred date from the options below.

Select the type of outlet spaces your preference is to operate in.

Length ( frontage of outlet ) in millimetres

Depth in millimetres

Height in millimetres

Tell us why you think you would make a great addition to the 2025 Melbourne Royal Show and how unique and popular your brand and products are. What value can your outlet bring to the overall show experience or visitor experience?

Upload photos of your outlet and brand. Our selection criteria takes into consideration the aesthetics of your outlet and how they align with the show requirements.

What sets you and your product apart from other vendors that may operate at the Show?

Do you have any food and beverage concepts that could drive media promotion? For example: the longest fries, unique product or ingredients.

Do you acknowledge that Melbourne Royal will enter into partnerships with product suppliers and that all food operators must use these products when working at the Show?*

YesNo

Would you be interested in taking part in media and promotional events before and during the show, such as TV and radio interviews or media launches?*

YesNo

What is your expected turnover for the 11 days of the 2025 Melbourne Royal Show? What value can your outlet bring to the overall show experience or visitor experience?

Please list all of your electrical equipment including amps: e.g. A rice cooker = 10 amps.

Electrical Requirements

	1	3+	5+
10 Amp
15 Amp
3 Phase
3 Phase with power board
Other (please add detail in notes)

Are you using gas?

YesNo

If yes what size gas bottles do you use?

9 Kg45 Kg

Do you require plumbed gas? Please note that for marquee or pavilion setups you will be required to use our appointed plumbers for all installation and supply of gas. Costs for connection and additional bottles will be charged by supplier. Note: No 9kg Gas bottles will be allowed.

YesNo

Please list all of your gas equipment. Ensure this list is accurate as possible at this time as it will assist our team allocate the appropriate site for your outlet.

All trailers, trucks, containers & caravans that are plumbed with gas appliances must have a gas certification plate. Do you have a compliance plate on your outlet?

YesNo

Do you require a water connection?*

YesNo

Do you require drainage? (Access to drainage is limited on site. If the location you are positioned does not have drainage you will be required to have a sullage tank)*

YesNo

Do you require a sullage tank? This will be emptied daily and there will be a cost charged to you by the litre*

YesNo

Back of House ( Please give us a clear description of the back of house space you require to operate )

Do you require a cool room? Hired cool rooms will exclusively be supplied by D&M partner.

YesNo

Do you require a freezer room? Hired freezer rooms will exclusively be supplied by D&M partner.

YesNo

Do you require any additional space not specified in the rest of the expression of interest?

YesNo

If yes please specify below.

Is there anything else you would like to tell us?

Signature*

2025 Melbourne Royal Show Food Vendor Expression of Interest

Menu

Value & affordability

Your outlet

Dimensions of your outlet in millimetres

About your brand

Power

Gas & Plumbing

Back of house