2025 PRIDE Winston-Salem
Non Food Vendor Terms and Conditions
PRIDE Vendors agrees to each, and all clauses set forth in this agreement.
Failure by the Vendor to abide by any clauses set forth in this agreement gives PRIDE Winston-Salem (hereinafter known as PRIDE WS) and/or authorized agents of PRIDE WS the right to:
(1) immediately terminate this agreement
(2) require Vendor, immediately upon notice of this agreement, to cease operations and vacate the premises
(3) forfeit any and all fees paid to PRIDE WS for the right and privilege of participating as a Pride Vendor for the 2025 PRIDE Winston-Salem Festival.
No clauses of this agreement may be changed or altered without the written, signed permission of PRIDE WS.
PRIDE WS agrees to provide each Vendor or Organization with a 10x10 space in the festival area.
Pride WS does NOT provide tents, tables, or chairs to festival participants.
Tents cannot be larger than 10x10 unless your organization is renting 2 or more vendor spaces.
Event Sponsors may receive larger spaces based on separate agreement.
Vendors and Organizations agree to arrive no later than 9am the day of the festival and remove booths and items by 6:00pm.
Vendors and Organizations shall not share, sublet, or give their assigned booth spaces to any other vendors, organizations, or individuals.
Non-Profit Vendors may not allow For-Profit Vendors to use their assigned booths.
Information and items of a graphic sexual nature
is illegal and cannot be distributed.
Items with nudity, indecency or conduct inappropriate for all audiences will not be allowed.
PRIDE WS cannot guarantee the weather, the number of visitors to the festival or otherwise assure against acts of God, acts of terrorism or government intervention.
No refunds will be given in the event of weather, low attendance or natural or man-made disasters.
There is no rain date planned and the Pride Festival will take place in the event of rain.
Vendors and Organizations must visibly display vendor tags at all times during the festival.
Alteration of vendor tags may result in removal of vendor privileges.
Please be courteous of your neighboring Vendors.
Noise and/or amplified sound, smoke (including cigarette smoke) or visual displays shall not interfere with other Vendors or Organizations or with the enjoyment of the attendees at the festival.
Vendors (not trucks) utilizing a generator
will be assigned a vendor spot adjacent to the food truck area.
Generators are not permitted in the Festival Zone.
Vendors and Organizations agree to clean up their booth area after the end of the festival.
Vendors and Organizations will be notified via email to confirm application and requirements. (If you do not receive a confirmation, please email vendors@pridews.org with the subject "Vendor Confirmation Inquiry")
Vendors and Organizations may view the map of Festival footprint at pridews.org - 1 month prior to festival date.
Map will not include individual vendor locations.
Vendors will be directed to assigned locations at check in the morning of the event.
Locations are determined at the discretion of the PWS Vendor Committee.
Vendors and Organizations shall not sell or offer any items imprinted or marked with any logos, words or combination of words “PRIDE Winston-Salem, PRIDE WS, Winston-Salem Pride, Pride 2025 ,T with a Tude, or Transexpansive Network without the express written permission of PRIDE Winston Salem.
Vendors are responsible for all sales taxes, licenses and insurance as required by law.
Cancellation/Refund Policy: A 50% refund will be given with written request received by March 10, 2025.
No refunds will be given after March 10, 2025. In the event of cancelation, fee will be applied to the next scheduled event.
Vendors and Organizations agree to hold PRIDE WS and the City of Winston-Salem harmless from all liability related to loss, damage or injury to persons or property in any manner arising out of the performance of this agreement, whether resulting from negligence or not.
PWS approved vendors are permitted to roam festival zone to distribute material directly related to their approved vendor application.
Distribution of material by parties that have not completed a Vendor Application and paid the required fee are prohibited and shall be removed from the festival zone.
PWS partners with local authorities to bring you a safe family-oriented festival atmosphere.
PWS requests that vendors and their agents do not engage participants of organized gatherings.
PWS volunteers will monitor and control any such gatherings along with local authorities.