Code of Conduct
Stroud Show Trade Space Vendor Code of Conduct
Welcome and thank you for being part of the Stroud Show! As a vendor, your cooperation and adherence to our Code of Conduct ensures a smooth and enjoyable experience for everyone involved—attendees, other vendors, and volunteers alike. Please carefully review the guidelines outlined below. (Where it states "Vendors" this applies to all vendor staff)
1. Respect and Professional Behaviour
Professionalism: Vendors are expected to always maintain a high level of professionalism. Treat all attendees, fellow vendors, and volunteers with courtesy, respect, and consideration.
Conduct: Any inappropriate behaviour, such as harassment, aggressive behaviour, or verbal abuse, will not be tolerated and may result in immediate removal from the event.
2. Compliance with Event Instructions
Follow Directions: Vendors must follow all instructions provided by the Stroud Show Trade Space Coordinator and event staff. This includes adhering to bump in and bump out, and operational timelines.
Bump in and Bump Out: All vendors must complete set-up before the event begins and refrain from breaking down their stall before the official end time.
3. Trade Space Allocations
Assigned Location: Your trade space location is pre-assigned by the Stroud Show team. The location is final and cannot be changed. Any requests for location changes must be addressed with the Trade Space Coordinator well in advance of the event and will be considered based on availability and event needs.
Space Size and Boundaries: Vendors are responsible for ensuring that their display, signage, and products remain within the boundaries of their allocated space. Encroaching on other vendor spaces, walkways is strictly prohibited.
4. Trade Space Coordinator Authority
Coordinator in Charge: The Trade Space Coordinator has full authority over the allocation, organisation, and management of trade spaces. Vendors are expected to respect the Coordinator’s decisions and follow all instructions related to their location, set-up, and conduct during the event.
Issue Resolution: If there are any concerns or issues during the event, please direct them to the Trade Space Coordinator, who will address them appropriately.
5. Cleanliness and Waste Disposal
Keep It Clean: Vendors are responsible for maintaining the cleanliness of their trade space throughout the event. Please ensure your area is tidy, and remove all waste and packaging at the end of the day.
Waste Disposal: Properly dispose of all waste in the designated bins provided. Do not leave litter or waste on the grounds or in common areas.
6. Noise and Display Considerations
Noise Levels: Please keep noise levels to a minimum to avoid disturbing other vendors or attendees. Loud music or disruptive sound equipment is prohibited unless specifically agreed upon in advance.
Display Restrictions: All displays, signage, and products must be suitable for a family-friendly environment. Any items deemed offensive or inappropriate by event staff will need to be removed immediately.
7. No Unauthorised Subletting
No Subletting of Space: Vendors may not sublet, share, or transfer their allocated space to another vendor without prior written approval from the Stroud Show team.
8. Emergency Evacuation
Emergency Protocols: Vendors must be familiar with the venue's emergency evacuation procedures and comply with any instructions given by event staff in the event of an emergency.
9. Event Participation and Non-Compliance
Non-Compliance: Vendors who fail to adhere to this Code of Conduct may be asked to leave the event without refund. Repeated violations may result in exclusion from future Stroud Show events.
Event Participation: By accepting a trade space, you agree to abide by all event policies, including the terms set out in this Code of Conduct. Participation in Stroud Show is contingent on compliance with these guidelines.
Thank you for your cooperation. We are excited to have you join us at the Stroud Show and look forward to a successful event for all involved!