2025 SmileCon Housing and Meeting Space Request Logo

  • Housing Block & Meeting Space Request

    This form provides groups the opportunity to request a housing block and to request meeting space at SmileCon® 2025 in Washington D.C.

  • Groups wishing to obtain a housing block or meeting space in conjunction with SmileCon must first obtain approval from ADA. Requests must be approved in advance by ADA and organizers should not reach out to hotels directly. If you have any questions, please contact Dana Almdale at almdaled@ada.org.

    SmileCon preliminary schedule of events:

    Thursday, October 23
    8-9 a.m. Opening Session
    9:30 a.m.-5 p.m. Dental Central (exhibit hall)
    10 a.m.-4 p.m. CE Courses & Hands-On Activities
    Friday, October 24
    8:30 a.m.-5 p.m. CE Courses & Hands-On Activities
    9:30 a.m.-5 p.m. Dental Central (exhbit hall)
    7-9 p.m. Friday Night Party
    Saturday, October 25
    9:30 a.m.-2:30 p.m. Dental Central (exhibit hall)
    10 a.m.-2 p.m. CE Courses & Hands-On Activities
    12-1:30 p.m.  Tailgate in Dental Central

    Time zone is relevant to the current city hosting (Washington D.C. is EST).

    SmileCon will be held at the Walter E. Washington Convention Center located at 801 Allen Y. Lew Place, Washington, DC, 20001.

    House of Delegates preliminary schedule of events:

    Saturday, October 25
    1-4 p.m. First Meeting of the House of Delegates
    Sunday, October 26
     7:30 a.m.-2 p.m. Reference Committee Hearings
    Monday, October 27
    Various Times District Caucus Meetings
    Tuesday, October 28
    6:30 a.m. Doors Open to Voting
    7:30 a.m.-Noon Second Meeting of the House of Delegates
    1 p.m.-COB Third Meeting of the House of Delegates
    Time zone is relevant to the current city hosting (New Orleans is CST).

    House of Delegates Meetings 1-3 will be held at the Walter E. Washington Convention Center located at 801 Allen Y. Lew Place, Washington, DC, 20001.

    Business Meetings, Reference Committee Hearings and District Caucuses will be held at the Marriott Marquis Washington, DC located at 901 Massachusetts Ave NW, Washington DC, 20001.

  • Housing Block Requests

    Requests are only for blocks of 10 rooms or more rooms.

  • Request a Housing Block

  • Housing Block Deadlines
    Housing block requests are due to the ADA by Wednesday, February 26.
    ADA will confirm your block by Friday, March 21.

    Housing blocks are only for requests of 10 or more rooms.

    Once your group's housing block is confirmed, you will receive a confirmation letter that includes your group code. This is to be distributed to the individuals booking housing in your block. The group code allows your group members to see your specific housing block when booking their housing.

    *Please note, all individuals need to register for SmileCon in order to book housing within their group's housing block. Housing is booked when registering for SmileCon.

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  • Select Hotel Preference

    The ADA hotels are listed in the drop downs below with the negioated ADA rate. Please provide your top 3 preferences. ADA will make all efforts to put your group at the first preferred hotel.

    Groups needing meeting space: if you are also requesting meeting space, you will do this in the next section of the form. Please note, not all hotels listed below have meeting space available. If your group is comfortable with your meeting space and hotel block being at separate properties, please note that in the comments.

    The hotels with available meeting space are: Marriott Marquis Washington, DC and the Westin DC Downtown.

  • Hotel Suites

    Suites are on a first-come, first-serve basis. ADA will email you in May with further information.

  • Meeting Space Requests

  • Request Meeting Space

  • ADA provides affiliate groups with complimentary space at select hotels to hold events and meetings. Functions are only permitted during the hours that do not conflict with official SmileCon events.

    Below are the times that groups are allowed to hold functions. To see the SmileCon schedule of events, please scroll back to the first page. 

    This form allows groups to request space for up to 8 functions. If you groups has more than 8, please email Dana Almdale at almdaled@ada.org with the additional space requested.

  • Approved times to hold events and meetings:

      Morning Afternoon Evening
    Wednesday, 10/22 Any Time Any Time Any Time

    Thursday, 10/23

    		 Before 8 a.m. Noon-1 p.m. After 5 p.m.
    Friday, 10/24 Before 8 a.m. Noon-1 p.m.

    Before 7 p.m.
    Saturday, 10/25 Before 9:30 a.m. After 1:30 p.m. Any Time
    Time zone is relevant to the current city hosting (Washington DC is EST).

    Please select the hotel you would like to hold your all meetings at. If you have specific functions that need to be a different hotel than the one you select below, please put that in the comments of that event.

  • Approved times to hold events and meetings:

      Morning Afternoon Evening
    Wednesday, 10/22 Any Time Any Time Any Time

    Thursday, 10/23

    		 Before 8 a.m. Noon-1 p.m. After 5 p.m.
    Friday, 10/24 Before 8 a.m. Noon-1 p.m.

    Before 7 p.m.
    Saturday, 10/25 Before 9:30 a.m. After 1:30 p.m. Any Time
    Time zone is relevant to the current city hosting (Washington DC is EST).

  • Approved times to hold events and meetings:

      Morning Afternoon Evening
    Wednesday, 10/22 Any Time Any Time Any Time

    Thursday, 10/23

    		 Before 8 a.m. Noon-1 p.m. After 5 p.m.
    Friday, 10/24 Before 8 a.m. Noon-1 p.m.

    Before 7 p.m.
    Saturday, 10/25 Before 9:30 a.m. After 1:30 p.m. Any Time
    Time zone is relevant to the current city hosting (Washington DC is EST).

  • Approved times to hold events and meetings:

      Morning Afternoon Evening
    Wednesday, 10/22 Any Time Any Time Any Time

    Thursday, 10/23

    		 Before 8 a.m. Noon-1 p.m. After 5 p.m.
    Friday, 10/24 Before 8 a.m. Noon-1 p.m.

    Before 7 p.m.
    Saturday, 10/25 Before 9:30 a.m. After 1:30 p.m. Any Time
    Time zone is relevant to the current city hosting (Washington DC is EST).

  • Approved times to hold events and meetings:

      Morning Afternoon Evening
    Wednesday, 10/22 Any Time Any Time Any Time

    Thursday, 10/23

    		 Before 8 a.m. Noon-1 p.m. After 5 p.m.
    Friday, 10/24 Before 8 a.m. Noon-1 p.m.

    Before 7 p.m.
    Saturday, 10/25 Before 9:30 a.m. After 1:30 p.m. Any Time
    Time zone is relevant to the current city hosting (Washington DC is EST).

  • Approved times to hold events and meetings:

      Morning Afternoon Evening
    Wednesday, 10/22 Any Time Any Time Any Time

    Thursday, 10/23

    		 Before 8 a.m. Noon-1 p.m. After 5 p.m.
    Friday, 10/24 Before 8 a.m. Noon-1 p.m.

    Before 7 p.m.
    Saturday, 10/25 Before 9:30 a.m. After 1:30 p.m. Any Time
    Time zone is relevant to the current city hosting (Washington DC is EST).

  • Approved times to hold events and meetings:

      Morning Afternoon Evening
    Wednesday, 10/22 Any Time Any Time Any Time

    Thursday, 10/23

    		 Before 8 a.m. Noon-1 p.m. After 5 p.m.
    Friday, 10/24 Before 8 a.m. Noon-1 p.m.

    Before 7 p.m.
    Saturday, 10/25 Before 9:30 a.m. After 1:30 p.m. Any Time
    Time zone is relevant to the current city hosting (Washington DC is EST).

  • Approved times to hold events and meetings:

      Morning Afternoon Evening
    Wednesday, 10/22 Any Time Any Time Any Time

    Thursday, 10/23

    		 Before 8 a.m. Noon-1 p.m. After 5 p.m.
    Friday, 10/24 Before 8 a.m. Noon-1 p.m.

    Before 7 p.m.
    Saturday, 10/25 Before 9:30 a.m. After 1:30 p.m. Any Time
    Time zone is relevant to the current city hosting (Washington DC is EST).

  • If your group requires additional meeting space, please contact Dana Almdale at almdaled@ada.org.

  • Important Deadlines

  • Requests due to the ADA: Wednesday, February 26

    Confirmation letters sent out to groups: Friday, March 21

    SmileCon registration opens: early June

    *Requests submitted after February 26 will be on a first come first serve basis.

  • Acknowledgement

  • Please note this is a pending request, ADA staff will be in touch with any questions.

    For questions or additional information, please contact Dana Almdale at almdaled@ada.org. 

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