Duke of Edinburgh Expedition Notification Form Logo

  • Duke of Edinburgh Expedition Notification Form

  • Notes for guidance:

    You will be able to add up to 3 Teams per expedition using this form. If you are organising expeditions for different Awards, please complete this form for each of your expeditions.

    These notes are to assist you in completion of this form so that expeditions can be authorised in accordance with current Scout and Duke of Edinburgh guidelines and policies. The time scales for the submission of notifications are below:

     Level  Expedition  Assessor  Notification to County Exped.   Coordinator

     B/S/G

    		  Practice  N/A  4 Weeks
     B/S/G  Qualifying  Assessor already sourced.  4 Weeks
     B/S/G  Qualifying  Assessor required.  8 Weeks
     N/A  Other Scout Exped.  N/A  4 Weeks

    What is the notification form for?

    This form must be used to notify Northumberland Scouts that you are organising either an unaccompanied DofE practice or a qualifying expedition.

    An unaccompanied expedition is one where remote supervision is used at any point, that is, all final practices and qualifying expeditions. Any training where remote supervision is used must also be notified.

    You must also complete a copy of the Nights Away Notification and send to your District Lead Volunteer/Responsible Commissioner.

    Notifications and route details are submitted to the County Expedition Team who will:

    • Confirm that your proposals, if followed, comply with the DofE expedition requirements.
    • Provide advice based upon local knowledge of the area to assist with the planning of the expedition.
    • Source a qualified assessor where required.
    • Approve the expedition if all criteria and relevant information has been met.

    Saving the Form

    You do not need to complete this form in its entirety in a single sitting. By clicking the ‘Save’ button at the bottom of the form, you will be able to save your progress and pick it up later. On clicking ‘Save’ you will be prompted to create an account, but you should skip this option by selecting “Skip Create an Account”. You will then be given the option to copy the link of your form, or to enter an email address and have your link emailed to you.

    Please note that County Office cannot recover a saved form for you, so if you choose not to have a link emailed to you and then lose your link, you will have to start over. You will also need to save the form and request a new link each time you edit, as saving is not automatic.

    Approval

    Upon submission of this form you will be emailed a copy of your expedition notification as a .pdf document. This email will also contain a link allowing you to edit your submission if needed. A member of the County DofE Team may ask you to return to the form to provide more information or clarification.

  • Unit Details

  • What information do you need to provide?

    Please provide some basic contact information about yourself, as well as the Unit/Group of the team(s) taking part in this expedition.

  • Expedition Details

  • What information do you need to provide?

    Below, you will provide us with a day-by-day breakdown of the expedition your Team(s) will take.

    Please ensure that journeying and project times meet the requirements for the type of expedition.

    1. Select the Level & whether this is a Practice or Qualifying expedition.
    2. Select the mode of travel participants will be taking e.g. Foot, Cycle, Canoe, Sailing, Rowing, Horse riding, etc.
    3. Provide basic route information, full details will be included in the route card and GPX file. Please ensure that these are submitted with the notification, otherwise this may delay authorisation.
    4. Route cards must include grid references showing the start, all camp sites, the finish, the location and brief details of any project work, bad weather alternate routes, escape routes and the direction of travel. If route cards are not available, please outline why in the 'additional information' box on the Supervision & Assessor page near the end of the form.
    5. Consider the use of trackers and or coloured rucksack covers. These are available via County. For more information go to: https://www.northumberlandscouts.org.uk/county-activity-equipment/
    6. Provide a brief outline of the team goal for the expedition and how they plan to achieve this. For Broze expeditions please state whether the team goal has been identified by the unit leader.

  • Practice Expedition Requirements

    Silver - Minimum of 2 days & 2 nights, 7 hours per day.

    Gold - Minimum of 3 days & 2 nights, 8 hours per day.

  • Qualifying Expedition Requirements

    Bronze - Minimum of 2 days, 1 night, 6 hours per day.

    Silver - Minimum of 3 days, 2 nights, 7 hours per day.

    Gold - Minimum of 4 days, 3 nights, 8 hours per day.

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  • Expeditions should not be longer than 7 days in length.

    Please email the County DofE Team at dofeexpeditions@northumberlandscouts.org.uk for help/advice.

  • Bronze expeditions must be at least 2 days in length.

  • Silver expeditions must be at least 3 days in length.

  • Gold expeditions must be at least 4 days in length.

  • Practice Silver expeditions must be at least 2 days in length.

  • Practice Gold expeditions must be at least 3 days in length.

  • Route Outline - Day 1

  • Bronze expeditions must total a minimum of 6 hours per day.

  • Silver expeditions must total a minimum of 7 hours per day.

  • Gold expeditions must total a minimum of 8 hours per day.

  • Practice Silver expeditions must total a minimum of 7 hours per day.

  • Practice Gold expeditions must total a minimum of 8 hours per day.

  • Route Outline - Day 2

  • Bronze expeditions must total a minimum of 6 hours per day.

  • Silver expeditions must total a minimum of 7 hours per day.

  • Gold expeditions must total a minimum of 8 hours per day.

  • Practice Silver expeditions must total a minimum of 7 hours per day.

  • Practice Gold expeditions must total a minimum of 8 hours per day.

  • Route Outline - Day 3

  • Bronze expeditions must total a minimum of 6 hours per day.

  • Silver expeditions must total a minimum of 7 hours per day.

  • Gold expeditions must total a minimum of 8 hours per day.

  • Practice Gold expeditions must total a minimum of 8 hours per day.

  • Route Outline - Day 4

  • Bronze expeditions must total a minimum of 6 hours per day.

  • Silver expeditions must total a minimum of 7 hours per day.

  • Gold expeditions must total a minimum of 8 hours per day.

  • Route Outline - Day 5

  • Bronze expeditions must total a minimum of 6 hours per day.

  • Silver expeditions must total a minimum of 7 hours per day.

  • Gold expeditions must total a minimum of 8 hours per day.

  • Route Outline - Day 6

  • Bronze expeditions must total a minimum of 6 hours per day.

  • Silver expeditions must total a minimum of 7 hours per day.

  • Gold expeditions must total a minimum of 8 hours per day.

  • Route Outline - Day 7

  • Bronze expeditions must total a minimum of 6 hours per day.

  • Silver expeditions must total a minimum of 7 hours per day.

  • Gold expeditions must total a minimum of 8 hours per day.

  • Bronze expeditions must total at least 12 Project & Journeying hours.

  • Silver expeditions must total at least 21 Project & Journeying hours.

  • Practice Silver expeditions must total at least 14 Project & Journeying hours.

  • Gold expeditions must total at least 32 Project & Journeying hours.

  • Practice Gold expeditions must total at least 24 Project & Journeying hours.

  • Team 1

  • What information do you need to provide?

    1. Teams should comprise a minimum of four and maximum of 7 participants, unless a tandem mode of transport e.g. canoeing is used, then a maximum of 8 participants is permitted. To add more members to the Team, toggle the 'Add another member to this team?' option at the bottom of the form as many times as needed. If using a tandem mode of transport, there will be space on a different page to add the information of the 8th participant.
    2. Provide the DOB of the participant.
    3. Please ensure that all participants have the appropriate level of training.
    4. Please include participant’s DofE ID numbers and ensure their eDofE record is up to date.
    5. Please ensure that there is adequate first aid cover for the team as per current guidance:
    • For Terrain Zero – Identify that all participants have been trained in line with the activity risk assessment and D of E Training Syllabus (Best Practice = Scout First Responder) 
    • For Terrain 1 – Identify that all participants have been trained to the level of First Responder (D of E Training Syllabus) and that at least one participant in each team has a Scout First Responder (or equivalent) first aid qualification.
    • Identify the person(s) holding First Responder Qualification  
    • For Terrain 2 – Identify that all participants have been trained to the level of First Responder (D of E Training Syllabus) and at least one participant in each team has a two-day first aid qualification.
    • Identify the person(s) holding Two Day Qualification   
  • Browse Files
    Drag and drop files here
    Choose a file
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  • Please submit your route card and .gpx file ASAP.

    For instructions on how to create .gpx files, plase click this link and watch the video.

    Create your routes on the OS Maps website here. You will need an account on OSmaps.com in order to create custom routes.

    If you need any help with this step please email the County DofE Team at dofeexpeditions@northumberlandscouts.org.uk

  • Team 1 - Members

    Teams should be comprised of a minimum of 4 and maximum of 7 participants. To add more members to a Team, toggle the 'Add another member to this team?' option at the bottom of the form as many times as needed.

  • DofE Expedition Teams are to be kept at a maximum of 7 members. Consider splitting your Expedition into multiple smaller Teams.

    Please contact the DofE Team at dofeexpeditions@northumberlandscouts.org.uk if you need any help.

    Remember you can save your submission & resume it later if you need to check something with the DofE Team first.

  • If you have another Team to add, select 'Yes' above and click next.

  • Team 2

  • What information do you need to provide?

    1. Teams should comprise a minimum of four and maximum of 7 participants, unless a tandem mode of transport e.g. canoeing is used, then a maximum of 8 participants is permitted. To add more members to the Team, toggle the 'Add another member to this team?' option at the bottom of the form as many times as needed. If using a tandem mode of transport, there will be space on a different page to add the information of the 8th participant.
    2. Specify the ages of participants in years and months.
    3. Please ensure that all participants have the appropriate level of training.
    4. Please include participant’s DofE ID numbers and ensure their eDofE record is up to date.
    5. Please ensure that there is adequate first aid cover for the team as per current guidance:
    • For Terrain Zero – Identify that all participants have been trained in line with the activity risk assessment and D of E Training Syllabus (Best Practice = Scout First Responder) 
    • For Terrain 1 – Identify that all participants have been trained to the level of First Responder (D of E Training Syllabus) and that at least one participant in each team has a Scout First Responder (or equivalent) first aid qualification.
    • Identify the person(s) holding First Responder Qualification  
    • For Terrain 2 – Identify that all participants have been trained to the level of First Responder (D of E Training Syllabus) and at least one participant in each team has a two-day first aid qualification.
    • Identify the person(s) holding Two Day Qualification   
  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Please submit your route card and .gpx file ASAP.

    For instructions on how to create .gpx files, plase click this link and watch the video.

    Create your routes on the OS Maps website here. You will need an account on OSmaps.com in order to create custom routes.

    If you need any help with this step please email the County DofE Team at dofeexpeditions@northumberlandscouts.org.uk

  • Team 2 - Members

    Teams should be comprised of a minimum of 4 and maximum of 7 participants. To add more members to a Team, toggle the 'Add another member to this team?' option at the bottom of the form as many times as needed.

  • DofE Expedition Teams are to be kept at a maximum of 7 members. Consider splitting your Expedition into multiple smaller Teams.

    Please contact the DofE Team at dofeexpeditions@northumberlandscouts.org.uk if you need any help.

    Remember you can save your submission & resume it later if you need to check something with the DofE Team first.

  • If you have another Team to add, select 'Yes' above and click next.

  • Team 3

  • What information do you need to provide?

    1. Teams should comprise a minimum of four and maximum of 7 participants, unless a tandem mode of transport e.g. canoeing is used, then a maximum of 8 participants is permitted. To add more members to the Team, toggle the 'Add another member to this team?' option at the bottom of the form as many times as needed. If using a tandem mode of transport, there will be space on a different page to add the information of the 8th participant.
    2. Specify the ages of participants in years and months.
    3. Please ensure that all participants have the appropriate level of training.
    4. Please include participant’s DofE ID numbers and ensure their eDofE record is up to date.
    5. Please ensure that there is adequate first aid cover for the team as per current guidance:
    • For Terrain Zero – Identify that all participants have been trained in line with the activity risk assessment and D of E Training Syllabus (Best Practice = Scout First Responder) 
    • For Terrain 1 – Identify that all participants have been trained to the level of First Responder (D of E Training Syllabus) and that at least one participant in each team has a Scout First Responder (or equivalent) first aid qualification.
    • Identify the person(s) holding First Responder Qualification  
    • For Terrain 2 – Identify that all participants have been trained to the level of First Responder (D of E Training Syllabus) and at least one participant in each team has a two-day first aid qualification.
    • Identify the person(s) holding Two Day Qualification   
  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Please submit your route card and .gpx file ASAP.

    For instructions on how to create .gpx files, plase click this link and watch the video.

    Create your routes on the OS Maps website here. You will need an account on OSmaps.com in order to create custom routes.

    If you need any help with this step please email the County DofE Team at dofeexpeditions@northumberlandscouts.org.uk

  • Team 3 - Members

    Teams should be comprised of a minimum of 4 and maximum of 7 participants. To add more members to a Team, toggle the 'Add another member to this team?' option at the bottom of the form as many times as needed.

  • DofE Expedition Teams are to be kept at a maximum of 7 members. Consider splitting your Expedition into multiple smaller Teams.

    Please contact the DofE Team at dofeexpeditions@northumberlandscouts.org.uk if you need any help.

    Remember you can save your submission & resume it later if you need to check something with the DofE Team first.

  • There is a limit of 3 Teams per Expedition.

    Please contact the DofE Team at dofeexpeditions@northumberlandscouts.org.uk for help/advice.

  • Supervision & Assessment Details

  • What information do you need to provide?

    Please provide some basic contact information for the Supervisor of this expedition.

    If you do not require an Assessor to be provided for you, please indicate that below & provide us with their contact information & accreditation number.

    If you have indicated on the 'Route Details' page that the expedition will be using a primary mode of travel that allows up to 8 members per Team, please enter their details in the "Additional Information" box on this page.

  • Expedition Supervisor Details

    Please provide us with some basic contact information for your expedition Supervisor.

  • Expedition Assessor Details

    Please provide us with some basic contact information for the expedition Assessor you have arranged.

  • Use the section below to give us any relevant information relating to the expedition. This could include any special arrangements for team members.

  • Declaration

  • I have read and accept the guidance notes and conditions for notification and assessment. I confirm that all preliminary training has been successfully completed and that the performance of each member of the team on practice expeditions (if required/appropriate) has been such as to enable me to submit them for this expedition with confidence. Each team member is believed to be physically able to undertake the expedition.

    I confirm that the information provided is, to the best of my knowledge, correct, and I am requesting approval from Northumberland Scouts (DofE) for this expedition to take place.

    NB You must also have authorisation from your District or County Lead Volunteer

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