Vendor Sign up Introduction

Welcome aboard! We are thrilled to have your company join our community of amazing vendors and we look forward to working together to deliver quality products and services to our communities. We take pride in establishing strong, long-lasting vendor relations throughout our portfolio. Please take a moment to review our requirements and best practices. As you review the vendor pack, please know we are here to support you in the set-up process. If you have questions or need assistance, do not hesitate to contact Vendor Support. Cheers to a fantastic journey in our partnership together!

Requirements and Best Practices

Purchase Order Numbers - PO numbers are REQUIRED for all services. Please request this number from the property manager/service requester. Do not perform work or deliver supplies prior to receiving a PO. Purchase Order Number Format- 5 digits, no letters - XXXXX

Exemptions: Emergency calls, with Regional Director approval, and re-occurring dues.

Paymode-X- Unified requires all vendors to be set up and connected via Paymode-X. The Vendor will use Paymode-x to upload invoices directly for processing. Invoices must be uploaded in a PDF file or will be returned for correction. Paymode-x will allow vendors to have additional invoice features such as: Reviewing the status of invoices and payment remittance details and Enabling and selecting ACH payment options.

Invite code- G-LPJCK5JVH

If the company does not already have a Paymode-X account, go to https://go.paymode.com/OROCapitalAdvisors/G- R7M8FCHNY for account setup.
For companies that have an active Paymode-X account: navigate to payers and submit the invite code for connection.

Billing- Invoices should never be given directly to the property. This will result in possible non-payment or massive delays. Invoices also must have the correct 'Bill to' and 'Service address' information correlating to the property of service; NEVER Unified Residential Management. (*example below)

Statements- Due to our vendors submitting their own invoices, we require that you notify our Accounts Payable department for invoices greater than 60 days unpaid. Accounts Payable-AP@Unified-Residential.com - For Statements and communication ONLY!

Company Name*

Address*

Street Address

Apt/suite #

CityState / Province

Postal / Zip Code

Remit Address*

Street Address

Apt/suite #

CityState / Province

Postal / Zip Code

Address*

Full address

Remit Address *

Full address

Phone Number*

Email*

example@example.com

Type of Business: *

What services will be provided?

Are you related to anyone at URM?*

If yes, please provide full name below.

Name

First and Last Name of relative

VENDOR PAYMENT INFORMATION (Check all methods accepted):*

(Preferred) ACH: Complete the attached ACH authorization form and return it with a voided check. If checks are unavailable, please supply an ACH authorization form from the bank. This will bypass the required voided check.Check

Please supply the following documentation, as required:

W-9 signed and dated within the current year
Certificates of Insurance - Certificates of insurance must have the legal name of the property listed as the certificate holder for each property the vendor services are to be provided.
- Delivery Only: Commercial automobile insurance requirement: minimum of $1,000,000 combined single limit coverage for all owned, hired, or non-owned vehicles.
- On-Site Vendors:
  1. Minimum requirements for General Liability Insurance: Combined Single Limits for Bodily Injury and Property Damage of $500,000 each occurrence and $500,000 in the aggregate unless higher amounts are required by the owner. Total of $1,000,000.
  2. Commercial automobile insurance requirement: minimum of $1,000,000 combined single limit coverage for all owned, hired, or non-owned vehicles.
  3. Workers' Compensation insurance Minimum $500,000 required or an exemption certificate.

**Certificate Holder Section - Must have the Legal Entity name and address (Please use the listed legal names under the certificate holder section; one per certificate)

The Nova: Oro Briar Club – 6355 Briar Patch Lane, Memphis, TN 38115

The Local: Oro Cinnamon Trails – 3251 Knight Trails Circle, Memphis, TN 38115

The Stella: Oro River Trace SPE - 2165 E. River Trace Drive, Memphis, TN 38134

The District: Oro Parkway SPE - 6420 Knight Arnold Road, Memphis, TN 38115

The Birches: Oro Heron Birches LLC – 6939 Dusty Trail Lane, Memphis, TN 38133

The Vale: Oro Heron Villas LLC – 8293 George Brett Drive, Cordova, TN 38018

The Bristol on Union: Oro Bristol on Union Owner LLC – 205 Pasadena Pl Memphis, TN 38018

The Grove Germantown: Oro Retreat at Germantown Owner LLC – 7865 Grove Ct. W Germantown, TN 38138

Certificate of Insurance and W9'25 *

Please uplaod cerificates

The undersigned hereby authorizes DSM Group, Inc. (the Management Company) to make deposits into the account identified below and authorizes the Bank to accept such deposits. It is agreed that these deposits may be made electronically and under the rules of the National Automated Clearing House Association (NACHA I (we) acknowledge that the origination of ACH transactions to my (our) account must comply with the provisions of U.S. law.

This authorization will remain in full force and effect unless written notification is received.

Financial Institution Name:

Address:

City:

State:

Zip:

Routing Number:

Account Number:

Email address for billing contact

example@example.com

Print Name of Authorized Agent

Authorized Signature

Date

**SUBMIT A VOIDED CHECK WITH THIS COMPLETED FORM. IF CHECKS ARE UNAVAILBLE, PLEASE PROVIDE AN ACH AUTHORIZATION FORM FROM THE BANK. **

File Upload - Voided Check or Bank ACH Authorization Form

By signing this form, I agree and acknowledge Unified Residential Management's invoicingrequirements and key details. This form along with the required documents have been completed and attached prior to any exchange of service between said vendor and any Unified Residential Managed properties:*

Vendor ApplicationW-9 (signed and dated within the current year)ACH Enrollment Form and Voided check or Bank's ACH authorization formCertificate/s of InsurancePaymode-X account setup and invite submission- Invite code- G-LPJCK5JVH

By signing below, the vendor agrees that all the information above has been completed and additional forms have been attached. As a duly authorized representative of said vendor, I hereby acknowledge receipt of the vendor packet and will comply with all responsibilities of submitting invoices per the terms and conditions outlined in the fully executed contract or agreement between parties.

Printed Name*

Signature*

Title*

Date*

Date

Vendor Sign up Introduction

Requirements and Best Practices

Request to Add Vendor - TENNESSEE

VENDOR DOCUMENTATION REQUIREMENTS

ACH AUTHORIZATION FORM

Vendor Acknowledgement