2025 Exhibitor Registration Form for HHCANY 78th Conference and Trade Show

2025 Exhibitor Registration Form for HHCANY 78th Conference and Trade Show

June 16 and 17, 2025 at The Saratoga Springs Hilton and Conference Center, 534 Broadway, Saratoga Springs, NY
Company Name
Principal Representative

First NameLast Name
Badge Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Email
example@example.com
Additional Company Representatives ($175 each except for PRIME SPONSOR PACKAGES -- see below for more information)
Name

First NameLast Name
Email
example@example.com
Name

First NameLast Name
Email
example@example.com
Attendee Special Needs (ex: Vegan, Kosher, Lactose)
Special Booth Needs (ex: Electricity, etc.)
HOTEL ACCOMMODATIONS:

Saratoga Hilton Hotel Reservations are the Responsibility of the Attendee. Take Advantage of our Negotiated Rate by Using This Link: https://book.passkey.com/go/HHCANY2025

**Please make your room reservation before the cut-off date of May 15**
2025 Exhibitor Registration and Sponsorship Fees

The Exhibitor Booth Fee includes 8'x10' Booth with table and access for one member of the exhibiting company to ALL CE Seminars, Monday Exhibit Hall Luncheon, the Monday Evening Reception, plus morning snacks and coffee. Registration Fees for additional company personnel are $175 per person and include access to ALL of the events and CE credits listed above. Prime Sponsorships include the same as above and special additions are described below. Special Events (coffee breaks, lunch) are separate and can be reserved upon request.
PRIME SPONSORS PACKAGES

There are several opportunities for your company to provide special support for our Annual Conference, CE Workshops and Professional Outreach efforts through sponsorship. Sponsors will receive full credit for their contribution.

All Prime Sponsorships include 2 Company Representatives. If your company wishes to be a Prime Sponsor, please indicate your selected level on your Exhibitor Registration Form with the correct payment.

Your financial assistance is greatly appreciated and we plan to make every effort to make sure that our members and attendees are aware of your generous contributions. If you have any questions or suggestions, please contact our Administrator, Margaret Vandervort, at 518-949-7121 or by email at hhcany@hhcany.org. Our sponsors will be highlighted in all Conference communications starting immediately upon activation of their sponsorship.
Diamond, Gold, and Silver Sponsorship Packages:

DIAMOND SPONSOR -- $5,000

(Diamond Sponsorship MUST be made final by May 1, 2025)

Primary Sponsor of the Conference

Listed as DIAMOND SPONSOR OF THE CONFERENCE on ALL conference promotional material, on-Site signage and banners, programs and registrant materials, event/speaker marquees, membership meeting materials, plus introduction of primary Course Instructors. You also receive a 2025 Trade Show Booth with TWO Representatives, along with TWO 2025 Associate HHCANY Memberships.
GOLD SPONSOR -- $3,000

Listed as GOLD SPONSOR OF THE CONFERENCE on ALL conference promotional material, on-Site signage and banners, programs and registrant materials, event/speaker marquees, membership meeting materials, plus introduction of 1 Course Presentation. You also receive a 2025 Trade Show Booth with TWO Representatives, along with TWO 2025 Associate HHCANY Memberships.
SILVER SPONSOR -- $2,000

Listed as SILVER SPONSOR OF THE CONFERENCE on ALL conference promotional material, on-site signage and banners, programs and registrant materials, event/speaker marquees, and membership meeting materials. You also receive a 2025 Trade Show Booth with TWO Representatives, along with ONE 2025 Associate HHCANY Membership.
Exhibitor Fees:
HHCANY 2025 Exhibitor Booth Fee

$1,200 for Booth$175 for Each Additional Representative Fees$125 for Spouse Fee
Total $ from Above:
Add together costs of booth, representative, and spouse fees.
Prime Sponsorships Options

Diamond — $5,000Gold — $3,000Silver — $2,000
Type a question
Total Amount Enclosed:
Payment:

Please send check payments (payable to HHCANY, Inc.) to our
NEW ADDRESS:

Hearing Health Care Alliance of New York, Inc.
130 Washington Ave.
3rd Floor North Suite A
Albany, NY 12210
Should be Empty:

2025 Exhibitor Registration Form for HHCANY 78th Conference and Trade Show

Exhibitor Fees: