Danville Pride Festival 2025
Date: Saturday, October 18th, 2025
Location: Pioneer Playhouse, 840 Stanford Rd, Danville, KY 40422
Time: 12:00PM-6:00PM
Vendor Check-In: 9:00AM-11:00AM
Email: danvillekypride@gmail.com
Vendor Types & Fees:
General Information: All booth spaces are 10x10. Our venue does not offer water or electricity hookups, table and chairs, or tents, so please be aware that these are items you must provide to operate your booth space if needed. Danville KY Pride will not provide these amenities.
Food Vendors: Bring your mouth-watering dishes to our festival! We’re looking for food trucks, booths, or stands offering a variety of tasty treats. From savory to sweet, if your food can satisfy the cravings of festival-goers, we want you there!
Fees: Food vendors are required to pay a booth rental fee of $150, plus a refundable deposit of $100. Total due at time of registration is $250. Rental fees are non-refundable. The deposit will be returned after the event, provided all event guidelines and conditions are met.
Non-Food Vendors: Whether you offer arts, crafts, fashion, or services, we invite you to share your unique creations with our attendees. This is a great chance to promote your business and connect with potential customers in a fun and dynamic environment.
Fees: Non-food vendors have a booth rental fee of $50, along with a refundable deposit of $50. Total due at time of registration is $100. Rental fees are non-refundable. The deposit will be returned after the event, provided all event guidelines and conditions are met.
Additional Space: If you require more than a 10x10 space to operate, you are required to rent another space at the rate listed above per your vendor type. There will be a deposit per booth rental.
Terms & Conditions for Vendors:
Punctuality: Vendors must arrive on time and set up during the designated vendor check-in time. Late arrivals disrupt the event schedule and can result in disqualification from future events and loss of your deposit. Your organization or business may not be permitted to set-up past the designated set up time.
No Early Departure: Vendors are required to stay for the entire duration of the festival. Leaving early disrupts the experience for attendees and may affect your participation in future events and loss of your deposit. The event concludes at the scheduled end time, and vendors must remain open until then.
No Show: Vendors are required to provide a 48-hour written notice via email if they cannot attend the festival. Booth rental fees are non-refundable, but deposits may be refunded on a case-by-case basis for vendors who cannot attend. Vendors who "no show" without proper notice are ineligible for any refunds and may be disqualified to participate in future events.
Refundable Deposit: Both food and non-food vendors will have their deposits refunded after the event within 14 business days, provided all terms, conditions, and guidelines are met.
Good Neighbor Policy: All vendors are required to treat other vendors, staff, volunteers, and festival-goers and their property with respect. Vendors are responsible for keeping their booth space tidy and free from visible garbage and debris. All vendors are expected to have all necessary materials, documentation, licensure, and certifcations to operate their business to the public per local and state laws and regulations. Violation of this policy may affect your participation in future events and the loss of your deposit.
Property: Danville KY Pride, Co. and Pioneer Playhouse are not responsible for any lost, damaged, or stolen property.
Deadline for Registration:
Deadline for all vendor registration is September 18th, 2025 at 12:00PM. Registration may close earlier based on rental space capacity.
Scholarships & Assistance:
Scholarships and assistance are available to help small businesses with booth rentals upon request. Send all inquiries to danvillekypride@gmail.com.
By completing this form and submitting payment, you agree to the terms and conditions of the Danville Pride Festival 2025 Vendor Registration. Danville KY Pride, Co. reserves the right to deny submissions made by vendors who might violate these terms and conditions up to the designated festival date and time listed above. Terms and conditions are subject to change at the descretion of Danville KY Pride, Co.