Vendor Application: Wallaceburg Farmers' Market 2025

Wallaceburg Farmers' Market 2025 Vendor Application Form
Thank you for your interest!

This market is supported by the non-profit the Downtown Wallaceburg BIA. An organization funded and run by local business and building owners.

This market is managed by an amazing group of dedicated volunteers with support from the BIA's Executive Director.

The goal of this market is;

1. To bring fresh, local groceries to the Wallaceburg area

2. Support our local farmers' and artisans

3. Highlight and support our downtown businesses

Please Note

We give preference to vendors that

1. Are farmers/grow their own product

2. Those who are Chatham-Kent local

We do not accept re-sellers, brand reps, or fundraisers.
Event Details

Host: Farmers' Market Volunteer Committee & The Downtown Wallaceburg BIA

Email: wallaceburgfarmersmarket@gmail.com

Facebook: https://www.facebook.com/wallaceburgfarmersmarket

Location: Half of Municipal Parking Lot D/ 708 James Street, Downtown Wallaceburg (Beside RBC Bank 552 James St, Wallaceburg, ON N8A 2N9)

Every other Saturday (10 Dates):

June 7th, 21st

July 5th, 19th

August 2nd, 16th, 30th

September 13th, 27th

October 11th

Time: 8 am - 12 pm

Set-up: 7 - 7:40 am

Vendor Fee: $30 per 10 x 10 spot per market*

Tent/ Canopy Required

Tent rental: $20.00* per market, as quantities last

Approval criteria includes:

1. A complete Application

2. Photos of your products submitted (minimum 3)

3. Public Health Approval (Separate food vendor form to be submitted to the market committee)

Farmers' Market Committee Communication:

1. Each market must meet the requirement of 60% farm vendors to be considered a genuine farmers' market. This may limit the number of artisans accepted for certain dates.

2. Once the form is submitted the committee will communicate with you via our email wallaceburgfarmersmarket@gmail.com

*An invoice will be emailed once vendor is approved
Map above reflects typical set up. Note that there will be one parking space behind your tent reserved for you. Volunteers will always be there day of to help direct you.
Vendor Contact Information
Organization/Business Name*
Address (Street Address, Town, Province, Postal Code)
Business Store Front/ Market Stand
Business Website
Business Social Media (Facebook, Instagram etc.) Used for promoting.
Contact Name*

First NameLast Name
Phone Number*

Area CodePhone Number
E-mail Address
example@example.com
My phone number or email address may be released to persons outside the Board of Directors:

YESNO
VENDOR STORY: Tell us briefly about yourself and how/why you started your enterprise. You can also include how you make your items. This will be used for our advertising if application is accepted.
Vendor Product
1. Please check the box that applies to you:*

Farmer/producerArtisan/ crafter (majority of items hand made by you)Prepared FoodsResaleOther
2. List Items for sale here. *Vendors are ONLY allowed to sell products included, and approved, from this list as they will be sent to the health unit for final approval. *
PLEASE NOTE

The Market reserves the right to re-categorize your request based on your application. Approval may be granted to all or a portion of the goods applied for in order to offer the optimum product line at the Market.
3. My meat is processed by an inspected abattoir or butcher (A copy of the meat processing invoice is required prior to committee approval)

YesNoN/A
4. My eggs are graded (If selling eggs or using them in baking they must be graded for the market)

YesNoN/A
5. My baking/canning/food preparation is done in a commercial kitchen (A copy of inspection is required prior to approval)

YesNoN/A
6. What do you use to produce your jams/pickles/sauces

I buy locally grown produce to make my jams/pickles/saucesI bake/can products from my home grown produceOtherN/A
7. My crafts are 100% made by me

YesNoN/A
8. Please submit below a minimum of 3 images of your products. (Select Image -> choose file -> select "upload icon")

You can also submit photos to:

1. wallaceburgfarmersmarket@gmail.com

2. Drop them off at the BIA office via the reception at 222 Wellington Street Wallaceburg.
Photo 1.
Photo 2.
Photo 3.
Photo 4. Optional
Market Day Set-Up Information
Please check the dates you would like to attend. The volunteer committee reserves the right to approve some or all of the dates requested.

June 7June 21July 5July 19August 2August 16August 30September 13September 27October 11 (Thanksgiving Weekend)
Primary Person At Booth during market dates:*
First & Last Name
Secondary Person(s) At Booth:
Name(s)
Booth Spaces’ Required: ($30/booth space) 1 Space = 10 x 10 ft area*

122 if space is available
Hydro required at Booth(s) space:*

NOYES: Three-ProngYES: Normal Two ProngYES: Other
Pop-Up Tent Rental Needed (while quantities last):*

YES (Add $20.00 to Vendor Booth Fee)YES; 2 tents needed (Add $40.00 to Vendor Booth Fee)NO
Please describe the set-up of your booth, tent, or display. *
Payment(s)
Invoicing

An invoice reflecting the booth space(s) and tent rental(s) approved for each market date will be issued via email when the application is approved by the Market Committee.

Payment Due Date

Payment for your first market date is due upon recieving your invoice. If possible, please pay for all the dates approved for.

Payment Method

We accept cash or cheque payable to: Downtown Wallaceburg BIA

To reserve your market spot, please drop off, or mail, the fee to:

Rachel VanDorsselaer

Downtown Wallaceburg BIA

Wallaceburg Wellness Centre at 222 Wellington Street,

N8A 2X9, Wallaceburg ON

We will send an email confirmation to let you know when payment has been received.

Market Cancelation Refund Policy

Vendor withdrawal from a market date(s)

To receive a refund for a market you can no longer attend you must give 14 days notice prior to that market. Exceptions may be made for extenuating circumstances.
Health and Safety Protocols
Public Health Special Event Food Vendor Notification Form

For all vendors intending to sell food items:

1. Follow the link and download the Public Health Special Event Food Vendor Notification Form

2. Complete form. If a particular section does not apply put N/A.

3. Send the completed form to the Wallaceburg Farmers' Market via

a) Email wallaceburgfarmersmarket@gmail.com

a) Print and take a picture and send to the above email.

c) Print and drop off at the Wallaceburg Wellness Centre 222 Wellington St. Wallaceburg N8A 2X9 Addressed to Kelsey Nydam, Downtown Wallaceburg BIA

Download the form here:

https://www.chatham-kent.ca/localgovernment/events/Documents/2024%20Special%20Event%20Food%20Vendor%20Notification%20Form.pdf
By Submitting this application you are agreeing to all guidelines and protocols outlined in this form.
Other Submission Options

1. Download and Email copy to: wallaceburgfarmersmarket@gmail.com with photos

OR

3. Print out copy and drop off at or mail complete form to the Wellness Centre reception addressed to:

Downtown Wallaceburg BIA

222 Wellington St Wallaceburg, ON N8A 2X9
Should be Empty:

Wallaceburg Farmers' Market 2025 Vendor Application Form