Small Grants for Smaller Organisations - Space2Grow#38

ONLINE APPLICATION FORM

Small Grants for Smaller Organisations through Space2Grow#38 - March 2025
PLEASE BE AWARE THAT THERE IS NOT A SAVE FUNCTION WITH THIS APPLICATION FORM ONCE YOU BEGIN.

You are encouraged to download the pdf document available on the Space2Grow#38 webpage to review questions and draft your answers.
Before starting the application form we need to make sure you are eligible to apply. Please confirm you adhere to the following;
- You are an active Young Barnet Foundation member.
- Your Income in the last financial year was under £175,000
- You are not currently in receipt of an an Open/Main grant from the John Lyon's Charity
- If you were a successful applicant in Space2Grow#33, you confirm that you are not applying for the same project
- Your Organisation has at least three non related Trustees or Officers listed on the Charity Commission register or Companies House
- The activity or service will be delivered in Barnet &/or for the beneficiary of Barnet residents aged 0-25 years old
- Funding must help meet the needs of children and young people in the local area.
- Young people should be involved in informing the development of the application (e.g. through consultation) to ensure the project is accessible, wanted and valued by young people
- Applicants must have a bank account in the name of the organisation or group, which requires at least two joint signatories, who are not related, for all transactions.
- You have the necessary systems, policies and procedures that fulfil legal requirements e.g. accounts, health and safety, equal opportunities, insurance, safeguarding etc (these requirements may be checked as part of any due diligence for successful applicants).
- All staff working to deliver the project must be DBS checked and organisations must follow strong safeguarding procedures as detailed in their safeguarding policy.
- You agree to deliver the project/service by 30th May 2026 (unless otherwise agreed)
- All funding will be spent by 30th May 2026 (unless otherwise agreed)
- You have read and understood the minimum eligibility criteria
- You understand the monitoring and evaluation requirements.
PLEASE BE AWARE THAT THERE IS NOT A SAVE FUNCTION WITH THIS APPLICATION FORM ONCE YOU BEGIN.

You are encouraged to download the pdf document available on the Space2Grow#38 webpage to review questions and draft your answers.
My Organisation had a turnover of £175,000 or less in the last Financial Year
My Organisation is not currently in receipt of an Open/Main grant from the John Lyon's Charity
I agree to the above and wish to start my application

Section 3 - Your Project
Answers must be concise.

TIPS:

Let your passion for the project shine through in the application

Keep your answers relevant to this project. YBF know you, our members, we know the great work that you do.

Only use historic evidence to strengthen why you are best placed to deliver THIS project.

Keep responses as short as possible

Where possible use bullet points

The word limit is as a maximum guide, you do not need to use it all.
1. What is your project? - Brief description of your project (Max 200 words)*
Hint: The who, what, when, how, to whom and why needed. Explain simply what the project is, why it is needed, who will benefit and where/when you will deliver it. Capture the funding panel member with the project information given here.
2. How you will deliver your project (including any involvement of project partners and their roles) (Max 150 words)*
ALL partners listed here must complete a partnership Working Details Form found on the website
3. The project should demonstrate how it is responding to a local need, especially needs which have emerged or escalated as a result of the pandemic. Using data to evidence this. (Max 150 words)*
Hint: How do you know this project is needed? Have you got numbers to back this up?
4. How is the project/service youth led/designed (Max 100 words)*
How do you know your young people want this project ?
5. Where will participants come from and how you feel you can guarantee you will get the attendees to this project (Max 100 words)*
For instance, who will you be working with to ensure a pipeline of participants, how will people sign up to your project?
6. What will this funding do for your organisation, that you couldn't do before? (max 100 words)*
For example, will it allow you to deliver a pilot project that you have wanted to do for a while, or in a new location?
7. Where will project be delivered? *

Section 4 Monitoring and Evaluation
The Monitoring and Evaluation (M&E) of your project is important for both you and us to assess that your project is achieving what it set out to do.

It also provides evidence of your success for you to use in your future funding applications.

Young Barnet Foundation uses your M&E reports in the following ways:

· To ensure that we’re investing in organisations and projects that are making a clear and positive difference to young people in Barnet

· As evidence to help attract more funding into the Space 2 Grow fund.

We will ask you to collect the following information:
- Numbers of children/young people engaged, statsistics – age, gender, etc,
- Total number of sessions held
- Total cumulative number of visits (attendees per session x number of sessions held)
- Total number of individuals you worked with (because a single individual might attend your project multiple times)
- The age range of participants
- Total number of contact hours (total no of attendees x session length)
- The split of male and female participants (approx. %)
- Demographic Data regarding your participants
We will also ask for the following:
- We will ask you to outline in about 100 words the key achievements of the project
- We will ask for a quote from one participant
- We will also for a quote from one session leader
- A short anonymous case study on one young person
- To submit at least one photo of your project (with relevant permission of any young people shown in shot or sufficiently anonymised)
- Details of any financial or numerical variation
You will be asked to submit the information online no later than the 15 days from the completion of the project. This is because at the end of this round of funding we have to provide a report to the funder. It's really important that you set aside the time to do this at the end of the project. If you don't return your M&E in time, this might affect your organisations ability to bid for future rounds of Space2Grow funding.

We may ask for details on the budget spend if vastly different to the application form
We agree to the Monitoring and Evaluation requirements*

YesNo

Section 5 : Funding Requirements and Budget

Please outline the amount you are requesting from the Space2Grow#38 fund (The total should match that in Section 2)*

	Amount Requested within this grant to deliver the project
Staff Costs
Activity Costs
Volunteer Expenses
PPE and H&S Costs
Equipment Costs
Core Costs
Venue Hire
Other
Total

Is the amount you are requesting the total cost of the project you intend to run?*

YesNo
[Only answer if you answered 'No' above] If not, is the rest of the project funding secured?

YesNo
Opportunity to outline any more information regarding the costs listed above. *
(If the total cost of the project is greater than the amount you are bidding for - please outline total project cost, and where the rest of the funds are coming from in this section)
Do you pay London Living Wage to all staff members over 18?*

YesNo

Section 6 - Barnet Together Voluntary Sector Manifesto
Young Barnet Foundation is pleased to be a member of Barnet Together, a partnership working towards the vision of ‘a better Barnet for all those who live and work in the borough, based on real partnership and active collaboration’. By becoming a member of YBF, you will automatically be part of Barnet Together, the data you submit in this joining form may be shared within the Barnet Together partnership.

Led by Barnet Together, the sector has created a manifesto to champion the sector and campaign for 'A better Barnet for all those who live and work in the Borough'.

Read the full manifesto here https://volunteeringbarnet.org.uk/wp-content/uploads/2019/10/Volunteer-Manifesto.pdf

We would encourage all of our members to show their commitment to the sector in Barnet and if you have not already done so, sign up to the Manifesto below:
My Organisation:

Has already signed up to the ManifestoWishes to sign up to the ManifestoDoes not wish to sign up to the Manifesto
If you have ticked above that you wish to sign up to the Manifesto, you agree that you have read and will uphold the values of the Voluntary Sector Barnet Manifesto and that you are duly authorised to sign up your organisation. By agreeing to sign up to the manifesto you agree that we may display your organisation’s name and contact you via the email address that you have provided.

Section 7 - Declaration
I confirm, to the best of my knowledge and belief, all the information in this application is true and correct. I understand that you may ask for additional information at any stage of the application process.
I confirm that I am responsible for my project and will comply with relevant legislation to ensure safe practices and policies are adhered to for both staff and participants of my project.
I confirm that if my application is to deliver face-to-face services to children and young people, I will follow the National Youth Agency’s guidance.
I confirm that the organisation’s bank account has at least two signatories attached for payments.*

YesNo
I confirm that the organisation has the following insurance; Employer’s Liability (if the applicant has any employees as defined under the Employers Liability(Compulsory Insurance)Act 1969), Public Liability(minimum limit of indemnity(£2,000,000), AND have ensured our insurance covers any changes to delivery both in terms of activities and location as a result of adapting to theCovid-19 Pandemic or other pandemic events. I will produce evidence of this if requested to do so.
I confirm that if we are successful with our application, we will provide prior to receiving the funding (if requested to do so or at any time during the funding period), any of the information below (or any other policies and procedures required);
- Suitable Insurance
- Health and Safety Policy
- Risk Assessments designed to be Covid-19 compliant
- Equality and Diversity Policy
- Safeguarding Policy
- Required permission to operate in public spaces (if applicable)

Submission
Details submitted will be held in line with our Privacy Policy for the purposes of this grant.

Once you press Submit you should be directed to a new page confirming that the submission has been successful.

Young Barnet Foundation will send you further confirmation and a copy of the application via email within 72 hours of submission.

Please sign below to confirm.
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Optional Feedback: We are always looking at improving the grant process for applicants; to balance the need for sufficient information but to not make the application process too onerous. Any comments or suggestions welcome.
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ONLINE APPLICATION FORM

Section 1 : About You

Section 2 : Project Overview

Section 3 - Your Project

Section 4 Monitoring and Evaluation

Section 5 : Funding Requirements and Budget

Section 6 - Barnet Together Voluntary Sector Manifesto

Section 7 - Declaration

Submission