Great Northern Viking Festival Vendor Application

Join Us as a Vendor at the Great Northern Viking Festival!

Our festival is not just an event; it’s an immersive journey into the realm of the Vikings. The Great Northern Viking Festival is unlike traditional festivals – we strive to create an engaging, interactive experience where patrons feel as though they've stepped into a legendary Viking world.

We invite vendors who share our passion for Viking history, culture, and craftsmanship to be part of this one-of-a-kind experience. Our festival offers a unique opportunity to showcase your products while engaging with guests in a lively, themed environment.

The 2nd annual Great Northern Viking Festival will take place on a beautiful wooded site where the rivers meet in Mankato, Minnesota, just over an hour south of the Twin Cities. The festival takes place on Saturday, October 18th and Sunday, October 19th.

Family-Friendly Days: 10:00 AM - 4:30 PM
Saturday, October 18th (21+ Evening): 7:00 PM - 11:00 PM

The festival will bring in patrons eager to purchase handmade crafts and other goods of a Viking/Norse Style. Sales are very strong, and the customers prefer quality.

Vendor Application Process:

Fill out the vendor form below and sign. If accepted, we will email you with confirmation and instructions to make your payment via our website. Do not make payments until accepted. You are not officially registered until we receive your signed form, payment, and a confirmation email from us. Questions can be e-mailed to gnvfvendor@gmail.com.  

Vendor Payment Information:

🐦 Early Raven Rate: Until April 1, 2025: $150 (10x10) / $175 (10x20)
🎟️ FREE vending opportunity at A Night in Valhalla (7:00-8:30 PM)
🎟️ FREE entry to A Night in Valhalla after closing up shop
🌟 Priority Vendor Placement at both events

⚔️ Regular Rate: April 2 – September 15, 2025: $200 (10x10) / $225 (10x20)
Standard placement at the festival

⚠️ Late Registration: September 16 – October 10, 2025: $225 (10x10) / $250 (10x20) Standard placement, limited availability

🚨 Final Cutoff: October 10, 2025 – No applications accepted after this date

Payment Policy:

All vendor application payments are non-refundable.

💰 Great Northern Viking Festival Sponsors – Sponsors receive free booths, free camping, and extra promotion. We offer monetary and product/service-based sponsorship opportunities. Visit our Sponsor Page for details!

🛖 Non-Profit Organizations – Contact us for FREE vendor space!

🍗 Food Vendors – Please email us for details on requirements and availability.

⛺ Camping for Vendors – $25 for the whole event (Tent or RV). RV camping is limited.

Why Sign Up Early?

✅ FREE Vending Opportunity at A Night in Valhalla – Sell your goods to an exclusive 21+ evening crowd from 7:00-8:30 PM!

✅ FREE Entry to A Night in Valhalla – After closing up shop, vendors can relax & enjoy the event!

✅ Best Vendor Placement – Get priority booth locations at both the festival & A Night in Valhalla!

✅ Save Money – $50 off regular rates by signing up before April 1!

Important Dates & Deadlines for 2025:

Early Raven Vendor Registration Closes: Tuesday, April 1st, 2025
Regular Rate: April 2 – September 15, 2025
Late Registration: September 16 – October 10, 2025
Final Cutoff: October 10, 2025 – No applications accepted after this date

Vendor Setup Dates/Times

All vendors MUST be set up before 9:00 AM on Saturday, October 18th. However, we highly encourage vendors to set up on Friday night. If you set up on Friday, your vendor tent must be in place and closed up by 6:00 PM on Friday, October 18th, as patron campers begin arriving at 6:00 PM. Any vendors setting up late agree to pay a $50.00 fee. 

What Makes Our Festival Unique?

Immersive Atmosphere: We encourage vendors to fully embrace the Viking spirit. Your booth should reflect the Viking era, whether you sell handmade crafts, historical reproductions, or delicious fare. Vendors are encouraged to interact with patrons, share the stories behind their goods, and contribute to the overall atmosphere.

Themed Booths: To maintain the historical and fantasy feel of the festival, we ask that all vendor booths are Viking-themed. If your setup includes a modern pop-up tent with bright colors, we require you to cover it with linen, tarp, or a similar material in neutral tones like brown or tan.

Viking Garb: Vendors and their staff are expected to wear Viking-style clothing during festival hours. Not sure where to start? We can provide suggestions to help you achieve the right look without breaking the bank.

Interactive Experience: Our festival features roaming Viking characters who may guide patrons to your booth, encouraging interaction, curiosity, and sales. Vendors who engage with patrons and embrace the interactive spirit often find their experience more rewarding.

Sales and Engagement: This is more than a vendor marketplace – it’s an opportunity to connect, educate, and entertain. Interactive demos, product storytelling, and hands-on activities are highly encouraged.
Join the Journey!

Be part of an event that blends history, fantasy, fun, and community into one unforgettable weekend. Complete the vendor application form below to secure your spot in our Viking Village marketplace.

Skål! Let’s make history together.

Vendor Rules and Regulations:

1. Vendors should use no more space than was rented, fit into the area rented without crowding, wasting space, infringing on adjoining vendors ability to conduct business.

2. Vendor space shall be Viking themed, attractive, neatly arrange and orderly. Well-assigned and function, utilizing professional display techniques. If your setup includes a modern pop-up tent with bright colors, we require you to cover it with linen, tarp, or a similar material in neutral tones like brown or tan.

3. Vendor must prepare for the possibility of inclement weather conditions such as rain or wind. All tents must be secured to the ground. 

4. Vendors are required to be "open for business" status during the festival hours. Opening late or closing early is not permitted, unless approved by GNVF management and shall result in a $50 fine per instance.

5. Vendors bear the responsibility for all setup and security needs for booths. Vendors hold Northern Woman Productions LLC. harmless for any loss or damage to any of the vendor's property or any damage or losses sustained by a third party due to installation of set-up.

6. All vendors certify that they will cooperate with all standards and procedures, insurance requirements, and all state and city laws and ordinances pertaining to food services and tax reporting.

7. Vendors may not utilize loud speakers, or megaphone devices, unless approved by GNVF management.

8. All requests or special needs must be made in writing and received with the completed application.

9. Vendor Waste Policy: Vendors are responsible for their own waste and must dispose of it off the property. All waste left onsite after the festival will result in a fine and may affect future vending opportunities.

10. The person named on the application, or their named representative, must be present at all times to sell their items. A picture ID is required at the time of check- in. 

11. Vendors shall submit the names of all staff so that entry to the festival can be made. Access to the festival and property will be restricted and all employees must have a pass. 

12. Vendors may not sell food and beverage items unless they are a food and beverage vendor. 

13. All food and beverage permits must comply with City and County Health Department Standards. Food permits must be on hand at your booth. 

14. Vendors are required to help promote the Great Northern Viking Fesival by posting on their website and social media that they will be a vendor at this event. 

15. Weapon Sales Policy: Vendors selling weapons, including but not limited to knives, swords, and axes, must provide proof of insurance. All weapons vendors must obtain their own insurance and cannot be added to the Great Northern Viking Festival's insurance policy. Northern Woman Productions, LLC must be added as additionally insured. Weapons sold need to be peace tied by the vendor prior to providing the weapon to the customer at the conclusion of the sales transactions.

16. Vendor Insurance Policy:

All vendors must carry general liability insurance to protect themselves and the festival from potential risks. Vendors selling weapons, food, or providing interactive experiences are required to provide proof of insurance. Vendors without coverage participate at their own risk.

Insurance Requirements for Required Vendors:

General Liability Insurance: Minimum coverage of $500,000 per occurrence and $1,000,000 aggregate. Vendors with lower coverage may be considered on a case-by-case basis.
Product Liability Coverage: Must cover potential injuries or damages related to the products sold.
Additional Insured: Vendors must list Northern Woman Productions and the festival venue as additional insured.
Certificate of Insurance (COI): A COI must be submitted no later than 30 days before the festival.
Failure to provide the required insurance documentation may result in denial of the vendor application or removal from the event.

17. Vendors may only sell the items they were approved for.

18. Vendors may not have guest vendors, artisans, etc. without written approval from management.

19. Vendors are highly encouraged to wear Viking themed garb and we encourage interactive booth elements.

20. It is preferred if booths feature some, artisan or handmade crafts. Machine-screen patterns or other forms of mass production are NOT permitted. (Items such as arrows, where machine production affords the common product are allowed Posters and t-shirt sales are not allowed. 

21. All fees are non-refundable.

Accessibility Information:

Please note that the festival grounds are not officially handicap accessible. However, we strive to accommodate guests with accessibility needs whenever possible if we are informed in advance. Please reach out to us ahead of time so we can assist with arrangements. Please also note that there are only outhouse-style restrooms available on the festival grounds.

Booth Rules and Regulations:

1. Vendors must provide and set up their own tents or EZ-Ups, umbrellas, tables, chairs, and other equipment necessary to run their booth.

2. All tents, EZ-Ups, and/or umbrellas must be properly weighted down.

3. Load In: Vendors must check-in and finish setting up their booths no later than 6:00pm on Friday or 9:00am on Saturday of festival weekend. Parking is limited. If bringing a trailer, be mindful that it would need to be small and be aware of limited parking. You will only be given 1 parking pass on-site per vendor and trailer parking needs to be brought up to management before the event. You can unload in the vendor area and then you will need to move your vehicle to the VENDOR parking area during your scheduled set up time. That information will be given closer to the event. 

4. Load Out: Vendors must remove all their booth materials and other possessions and exit the property between the hours of 4:30pm-7:00pm on Sunday. No closing up shop or tear down before 4:30pm on Sunday. Vendors are responsible for their booths for the overnight as far as security. You can tent camp by your booth on Friday and/or Saturday night if you want. Be aware that tent campers will be tent camping in this area on Friday and Saturday night. a. Vendors will be charged for any cleanup of items left behind in their area. This includes trash, tarps, discarded booth materials, etc. 

5. Vendors must provide their own waste and recycling bins and must remove all waste and recycling generated by their booth at the time of load out. 

6. Electricity is currently not available, except for limited food vendors. Vendors may bring generators, but all generators must be inverter-type generators, with sound restrictions of 70dB and below.

7. Water is available.

8. No booth may have any type of fire display without express written permission from Great Northern Viking Festival, and subject to Burn Ban Restrictions at the time of event.  

Camping Rules and Regulations: 

1. Vendors are welcome to tent camp. There are a limited amount of RV spots.

2. Vendors must select a camp type at the time of application.

3. Tent campsites are permitted in specific locations only and behind vendor booths. Campsites are to be free of all trash when moved out of.

4. Campfires are only allowed at select locations. Campfires should always be watched and put out if no one is in attendance.

5. Outhouse Restrooms will be available.

6. There is no shower facility. 

 

 

2025 Vendor Application Form

By completion of this form the above, Vendor agrees to comply with all dates and deadlines. Vendor agrees to comply with all Vendor Rules & Regulations, Booth Rules & Regulations, Camping Rules and Regulations, and all Great Northern Viking Festival Rules & Regulations.

All vendors further agree to indemnify, defend, and hold harmless Northern Woman Productions, LLC from any and all claims, demands, loss or liability of every nature, for injuries to persons and/or property, occurring in or about or in any way connected with this Application or Agreement, Northern Woman Productions LLC, or their service or any performance of their obligations under this Agreement or Application, to the extent such claims, demands, loss or liability arise out of the negligence or failure of the vendor/exhibitor, its officers, agents, employees, representatives, vendors, subcontractors, assigns, licensees, and/or invitees. In the event of any claims, demands, loss or liability arising under this section and their duty to defend, the exhibitor's responsibility shall include the payment of all reasonable attorney's fees and all costs of defense and/or litigation, mediation, arbitration, or any other similar claims process initiated under this Section.

Help us grow the annual Great Northern Viking Festival by becoming a sponsor.

Sponsors get free booth space, camping and promotion. We have monetary and product/service-based opportunities.

Contact us for details at gnvfvendor@gmail.com

All fees are due upon approval of an application, and shall be paid and processed at https://greatnorthernvikingfestival.com/