Client Responsibilities
Travel documents, including passports, visas, and health/vaccination certificates required are your responsibility. Valid passports are absolutely required for all international destinations and the expiration date should be at least 6 months following the return date of your trip. Some countries require that your passport have two to four blank visa/stamp pages. Some airlines will not allow you to board if this requirement is not met. See this State.gov link for passport support. When travelling domestically or internationally, the U.S. Transportation Security Administration (TSA) and U.S. Department of Homeland Security (DHS) advise that everyone carry at least two forms of acceptable identification in order to board a flight.
Examples: DHS designated enhanced driver’s license, USA Passport, a foreign government passport. The name, date of birth and gender that appears on the identification card must exactly match the same data that is listed on airline ticket(s) and booking records.
Additionally, a visa and vaccinations may be required. Please note that even when a visa is issued, a traveler may be denied entry since each country’s local immigration officials make the final entry decision. Several factors including past criminal record may contribute to the decision of the local immigration official(s). Should a visa not be issued, Your Travel Coordinator's is not responsible for lost payments made toward the contemplated trip.
If traveling to or through Canada, travelers with a Driving While Intoxicated (DWI) or other conviction record should always check whether current rules exclude admission. Your Travel Coordinator's feels it is an invasion of privacy to make such an inquiry of you. The final decision of entry rests with the immigration or border services officer. For more information see Canada's government site and the Canadian Immigration facts.
Visit the USA State Department Website www.travel.state.gov on a regular basis for information regarding incidence of disease, terrorism, safety issues, crime, the need for travel documentation (such as passports, visas, proof of health /vaccination certificates), health hazards, and other restrictions regarding travel to your domestic and/or international destination(s), and re-entry into the United States. Required or advised inoculations you decide to obtain upon the advice of your personal physician may need to be administered in a series of doses months ahead of your planned departure and such time element should be taken into account by you when making deposits and/or nonrefundable final payments. Visit the websites of the USA Centers for Disease Control and the International Society of Travel Medicine.
Your Travel Coordinator’s. (“YTC”) acts as a sales agent for any airline, hotel, car-rental company, tour operator, cruise line, or other service provider named in your itinerary (“Suppliers”). Your Travel Coordinator’s is not responsible for acts or omissions of the Suppliers or their failure to provide services or adhere to their own schedules.
Your Travel Coordinator’s assumes no responsibility for and shall not be liable for any refund, personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be caused by: (1) any defaults, wrongful or negligent acts, or omissions of the Suppliers; (2) any defect in or
failure of any vehicle, craft, equipment, or instrumentality owned, operated, or otherwise used or provided by the Suppliers; (3) any wrongful or negligent acts or omissions on the part of any other party not under Your Travel Coordinator’s control; and (4) any Supplier price drop after your travel arrangements have been confirmed, paid in full, or ticketed. You hereby release Your Travel Coordinator’s from all claims arising out of any problem covered in this
paragraph.
If you want Travel Insurance please ask for a quote, Travel insurance must be paid at the time your deposit is paid. It's your responsibility to ask for Travel Insurance.
For your protection, we strongly recommend that you purchase trip cancellation and travel accident insurance. However, no representation or description of the insurance made by our staff constitutes a binding assurance or promise about the insurance We also strongly recommend that you use a credit card for your purchase, so that you can exercise your rights under the Fair Credit Billing Act if you do not receive the services you purchased.
Terms and Conditions
Availability and price quotes are applicable to the date and time at which they are requested and cannot be guaranteed until payment is made.
Quotes in a foreign currency fluctuate with exchange rates and international payments may carry a foreign transaction fee.
Your Travel Coordinator's will make every effort to honor the price as originally quoted, however, under certain circumstances additional costs by a supplier or government may be imposed due to an increase in the cost for one or more of the travel components.
Flight confirmation is subject to availability and prices are subject to change after the date of deposit, including price increases in the fee for a seat assignment, fee for baggage, applicable fuel surcharges, or an increase in a government imposed fee or tax.
Passport copies are required to confirm international air reservations.
Correct legal names that match identification to be used for travel must be provided by the client to Your Travel Coordinator's . Name changes are not permitted on airline tickets. Clients are responsible for providing accurate information on Client Traveler Profile form. Your Travel Coordinator's is not responsible for costs incurred by incorrect information provided for travel planning including reservations and airline tickets.
Once purchased, US air transaction prices will not increase, except for potential charges resulting from government imposed taxes or fees. I consent to pay for such charges and authorize Your Travel Coordinator's to charge my credit card for such additional amounts.
Certain suppliers reserve the right to increase prices to cover increased costs, fuel surcharges, tariffs and taxes, and to reflect fluctuations in foreign exchange markets.
If for any reason my credit card charges are later declined, reversed, or Your Travel Coordinator's is unable to receive payment for the travel plans and services, I acknowledge that this is a binding contract between myself and Your Travel Coordinator's shall be entitled to recovery, including reasonable attorneys’ fees in connection with collection.
Overnight shipping fees for documents shipped to clients from Your Travel Coordinator's may be billed to clients.
Your Travel Coordinator's offers retail travel services to customers, which are provided by separate and independent vendors of travel services. Your Travel Coordinator's does not operate, control, or otherwise provide the services of the independent travel vendors. Hence, customer agrees that Your Travel Coordinator's acts only as agent for the client in acquiring transportation, hotel accommodations, sightseeing and other privileges, or services for the clients’ benefit, and on the express condition that Your Travel Coordinator's shall not be responsible for any loss, accident, injury, delay, defect, omission or irregularity which may occur or be occasioned, whether by reason of any act, negligence or default of any company or person engaged in or responsible for carrying out any of the arrangements, or otherwise in connection therewith.
I have read and agreed to Your Travel Coordinator's Terms & Conditions and understand and accept the Client Responsibilities on behalf of myself and for all travelers included in my party.
Your Travel Coordinator's
Office: (877)427-4238
Fax: (877)944-5010
Thank You for your Business!