Marketplace Vendor Agreement

Lightning in a Bottle 2025
Marketplace Vendor Agreement

Welcome to the Lightning in a Bottle 2025 Marketplace Vending lineup! We are honored and excited to include you in our experience.

Please be sure to read the contents of this agreement in its entirety. Upon completion of the signed agreement, a copy of the executed agreement will be sent to you.

IMPORTANT DATES

• BOOTH PAYMENT DEADLINE: March 21st, 2025
• VENDOR AGREEMENT & ONBOARDING PACKET DEADLINE: March 21st, 2025
• POS ADVANCE FORM:  April 1st, 2025
• VENDOR TICKET PAYMENT DEADLINE: May 1st, 2025
• PROMO SUBMISSION DATE:  May 1st, 2025
• INSURANCE CERTIFICATE DEADLINE: Certificate must be issued by or before May 1st, 2025
• LOAD-IN DATES: Monday May 19th & Tuesday May 20th, 2025
• EVENT DATES: Wednesday May 21st - Sunday May 25th, 2025
• LOAD-OUT DATE: Monday May 26th, 2025

BOOTH FEES

Single Booth (10’ frontage x 20’ depth) $1000 + 10% Commission

Includes;

• 1 Storage Vehicle
• Wifi
• 1 POS Unit
• 5 Amps of Power
• 2 Festival Passes (4 additional can be purchased based on additional staffing needs at $415 per ticket)

 Double Booth (20’ frontage x 20’ depth) $1500 + 10% Commission

Includes;

• 2 Storage Vehicle
• Wifi
• 1 POS Unit
• 5 Amps of Power
• 2 Festival Passes (6 additional can be purchased based on additional staffing needs at $415 per ticket)

You can pay your booth fee through the Do LaB/Lightning in a Bottle booth confirmation Jotform using debit, credit, or PayPal (please note that booth fees are non-refundable). Booths are assigned on an invite, first-paid basis. If you decide not to vend, please let us know as soon as possible, as there is a long waitlist. Confirmation and full payment must be completed by March 21st, 2025. If we do not receive your payment by then, your booth will be offered to a vendor on the waitlist.

VENDOR TICKETS & ADDITIONAL VENDOR VEHICLE PASSES
Additional vendor tickets (beyond those included with your booth rental) are available at a discounted rate of $415 through the Do LaB/Lightning in a Bottle Vendor Purchasing Form, allowing you to avoid TixR fees. Additional car camping passes cost $165, and discounted RV passes are also available (pricing is detailed below). 

**The maximum allotment of vendor tickets to purchase for each booth size is as follows:

Single booth 10’x20’ (max of 4 vendor tickets)
Double booth 20’x20’ (max of 6 vendor tickets)

Each booth includes 1 vehicle pass for your security car or van. You can purchase an additional VENDOR CAR CAMPING PASS for $165. If space permits, the vendor car camping pass allows for an additional vehicle to be parked behind your booth or in a nearby vendor camping area.

We also have a limited number of VENDOR RV PASSES (without hook-up). Vendor RV passes cost $300 for RVs under 27' and $450 for RVs over 27'. Important note, that the RV pass is without hook-up, if found tapping into marketplace electricity you will not be invited to return to future events and may result in other immediate actionable consequences.

Each vendor will receive a private ticket link to redeem and allocate their allotted tickets and vehicle credentials. Each vendor is responsible for allocating credentials to a specific person and name changes can be done at any time prior to arrival to site via the link.

CLEANING FEE
A $100 cleaning fee deposit will be deducted from your settlement. If your booth is left with any debris or waste after the festival, you will forfeit this deposit. If your booth is left completely clear, your $100 will be refunded on or before June 30, 2025.

PLACEMENT
Placement is determined PRIOR to arriving on site based on length of participation in our event, type of wares, booth size and storefront appearance. We will do our best to accommodate any special requests. We curate the marketplace to allow for careful consideration of your neighbors' wares so as not to have similar products next to each other.

LOAD-IN
Arrival protocol and load-in details will be emailed out at the beginning of May. We are currently re-mapping our Marketplace zones as well as our load-in plan to better streamline your arrival process. Our vending team will assist with placement during load-in.

CAMPING
Booth spaces extend an additional 20 ft behind your booth to allow space for a security vehicle and/or camping. If you intend to camp behind your booth in a vehicle, it MUST fit within the booth space size purchased. There is limited space behind the booths in all Marketplaces. If your vehicle is over 20+ft, be prepared to park it in the vendor camping near your Marketplace area.

POWER
Each booth is allowed 5 amps of power. This will power small electronics, eco-lighting, phone chargers and personal electronics. It will NOT power A/C units, RV’s, space heaters, hair dryers. If you decide to power these items and blow out the power, you will not be invited to return.

SOUND
There have been several complaints about loud music from several vendors (you know who you are). Please keep your music at a reasonable volume contained within your booth. If you are asked to turn it down more than once, we will not allow you to return next year. Please make all attempts to solve the conflict prior to registering a complaint.

VERY IMPORTANT
The State of California has passed legislation regarding the recreational use of cannabis. Every County has its interpretation of this legislation and this is becoming an increasingly complex issue regarding permits, licensure etc. This being said, we are asking our vendors to not sell any cannabis related paraphernalia for consumption-pipes, dab rigs, bongs, grinders, vape pens etc. We do not want to challenge the county’s legislation.

FINANCIAL RESPONSIBILITY
You will be held financially responsible for all Do LaB assets or rentals used during this event. If any Do LaB property or rentals are damaged, destroyed, tagged, or lost while under your use, you will be held accountable to pay for any replacement as needed. In the event you have decided to use your own company vehicle; to site, onsite and from site, you are held personally responsible for any damage of and to your vehicle and therefore understand, cannot invoice Do LaB for damages to or for use of your personal vehicle.

PETS & SERVICE ANIMALS
Do LaB, Inc. has a strict no pets rule that will be enforced throughout the festival during build, event dates, and breakdown. Only legitimate, registered service animals that are required for a disability, and are trained to handle loud and active environments,are allowed in the festival grounds and must be approved prior to arrival. This policy applies to all Staff, Crew, and Vendors.

BOOTH SHARING
We have carefully selected the participants for our Marketplace. Each designer/craftsman/booth is unique in what they offer our attendees and have been placed in numbered booth spaces so as not to directly conflict with merchandise in surrounding booths. All vendors sharing or selling space with other businesses in their booths must submit to us the name of the business they are sharing for approval prior to arrival.

INSURANCE AND LICENSURE
We are so pleased to have you co-creating with us and hope you have a wonderful experience!! As always-there are no guarantees regarding weather, accidents or fire. All participants are required to procure event insurance to cover your loss if incurred. Please read through all of our insurance Insurance Requirements, this area will also allow you to download the requirements and submit your COI’s directly to the form. For any questions, please contact administration@thedolab.com no later than May 1st, 2025 

As we grow and become more visible as one of the largest festivals on the West Coast we are also coming under more scrutiny than ever and are required by law to have you provide your current sales tax id number and business license. Temporary numbers are available from the State of California. Get your permit here: https://services.cdtfa.ca.gov/ereg/index.boe

 

Lightning in a Bottle 2025

THIS Vendor  AGREEMENT (further referred to as this “Agreement”) dated {date180} is by and between Do LaB, Inc. (further referred to as “Do LaB”), a California (“Company”), and {legalMarketplace} (further referred to as “Vendor”).

RECITALS

WHEREAS, Do LaB and Vendor desire to enter into this Agreement to set forth the terms and conditions of the "Vendor Services" (defined below) to be rendered by Vendor;

 

WHEREAS, Do LaB is engaged in the business of creating, producing and planning musical events and related items, services and activities;

 

WHEREAS, Vendor's knowledge, availability and assistance will help facilitate the business of Do LaB;

 

NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and agreements of the parties set forth in this Agreement, and of other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, agree as follows:

AGREEMENT

Engagement of Vendor.  Do LaB hereby engages Vendor to provide Marketplace Vending Services (the "Marketplace Vending Services") in subjects related to the Company's business and its operations.  Vendor agrees to perform the Marketplace Vending Services under the terms of this Agreement.  In particular, the Marketplace Vending Services will include working on projects to advance the Business of the Company.  Nothing herein shall be deemed to preclude Do LaB from retaining the services of other persons or entities undertaking the same or similar services as those undertaken by Vendor.

Time Commitment.  Vendors shall be available to provide the Marketplace Vending Services, on an as needed basis, at times reasonably acceptable to Do LaB. Do LaB acknowledges that such time commitment will begin no later than May 21st, 2025 thru May 26th, 2025.

Reimbursement of Expenses.  Vendor shall be responsible for all expenses incurred in connection with this Agreement. 

Employment of Third Persons.  Vendor shall bear sole responsibility for any third persons performing outside services unless Do LaB expressly authorizes the Vendor to retain the third person in writing.  Vendor shall reimburse or indemnify Do LaB, at the Company’s option, for any unauthorized services he/she incurs to the extent the third person asserts claims against Do LaB.

Representations and Warranties.  Vendor shall make no representations, warranties, or commitments binding Do LaB without Do LaB's prior consent and Vendor warrants that: Vendor's agreement to perform Marketplace Vending Services pursuant to this Agreement does not violate any applicable law; and
Vendor's agreement to perform Marketplace Vending Services pursuant to this Agreement does not violate any agreement or obligation between Vendor and a third party; and the Marketplace Vending Services as delivered to Do LaB will not infringe any copyright, patent, trade secret, or other proprietary right held by any third party; and The services provided by Vendor shall be performed in a timely, professional manner, and shall be of a high grade, nature, and quality.  Vendor shall not engage in any dishonest act or deceptive conduct which would result in any personal financial gain for Vendor.

Confidentiality. Vendor acknowledges and agrees that in the course of the performance of the Marketplace Vending Services, the Vendor may be given access to, or come into possession of, confidential information of Do LaB, which information contains trade secrets, proprietary data or other confidential information.  Vendor further agrees that Do LaB is entitled to exclusive protection against use by the Vendor of any and all information relative to the activities of Do LaB, including, but not limited to identity of customers, contracts, technical and production know-how, developments, formulae, devices, inventions, processes, administrative procedures or financial information.  Vendor acknowledges and agrees that Vendor will not use, duplicate or divulge to others any such trade secrets, proprietary data, or confidential information of Do LaB except in connection with the performance of services under this Agreement, so long as the secret or confidential nature of such trade secrets, proprietary data, or confidential information of Do LaB is preserved by Do LaB; it being understood that it shall not be deemed a breach of this Agreement if by means other than Vendor's deliberate or inadvertent disclosure, trade secrets, proprietary data, or confidential information of Do LaB become well known or easily accessible to the public or competitors of Do LaB or if Vendor is compelled by judicial or administrative proceedings to disclose trade secrets, proprietary data, or confidential information of Do LaB and Vendor has diligently tried to avoid each disclosure and has afforded Do LaB the opportunity to obtain assurance that compelled disclosure will be kept confidential.  The obligations of this Section shall survive the termination of this Agreement.

Do LaB Property.  Vendor agrees and covenants that Vendor shall not remove or copy any computer programs, files or information contained in the files, or otherwise pertaining to the business of Do LaB without the express written consent of Do LaB, which in all events shall be considered to be the owner and possessor of all such programs, files, documents, and information.  Vendor covenants and agrees that Vendor shall in no way utilize any such information in Vendor's possession for Vendor's own gain or advantage and/or to the detriment of Do LaB.  Upon a termination of this Agreement, or at such earlier date as Do LaB may request, Vendor shall deliver forthwith to Do LaB all such programs, files, memoranda, notes, records, reports and other documents (including all copies thereof) which are then in the Vendor's possession or control.

Indemnification.  Vendor shall defend, indemnify and hold Do LaB and its successors, officers, directors, agents and employees harmless from and against  any and all actions, causes of action, claims, demands, cost, liabilities, expenses and damages (property and the like, including reasonable attorneys' fees) arising out of, or in connection with any breach of this Agreement by Vendor, including, but not limited to, any Marketplace Vending Services performed or neglected to be performed by Vendor, or anyone for whose acts Vendor may be liable.   

Notices.  Any notice required or permitted hereunder shall be in writing and shall be deemed sufficient when given by hand or by nationally recognized overnight courier or by express registered or certified mail, postage prepaid, return receipt requested, and addressed to Do LaB or Vendor, as applicable, at the address set forth below (or to such other address as may be provided by notice): If to Do LaB, Inc., 310 Gethseman, Nevada City, CA 95959 Attn.: Dede Flemming, dede@theolab.com. If to Vendor, at Vendor's address, or at such other address or addresses as may have been furnished in writing by Vendor to Do LaB from time to time.

Arbitration.  All disputes between Vendor (and Vendor's attorneys, successors, and assigns) and Do LaB (and its affiliates, shareholders, directors, officers, employees, agents, successors, attorneys, and assigns) relating in any manner whatsoever to the engagement or service relationship between the parties, including, without limitation, all disputes arising under this Agreement, ("Arbitrable Claims") shall be resolved by arbitration.  Arbitrable Claims shall include, but are not limited to, contract (express or implied) and tort Arbitration claims of all kinds, as well as all claims based on any federal, state, or local law, statute, or regulation shall be final and binding upon the parties and shall be the exclusive remedy for all Arbitrable Claims.  THE PARTIES HEREBY WAIVE ANY RIGHTS THEY MAY HAVE TO TRIAL BY JURY IN REGARD TO ARBITRABLE CLAIMS.  Arbitration of Arbitrable Claims shall be in accordance with the Commercial Arbitration Rules of the American Arbitration Association, as amended.  The Federal Arbitration Act shall govern the interpretation and enforcement of this Paragraph. The fees of the arbitrator shall be split between both parties equally. The parties agree that this paragraph shall survive the termination of this Agreement.

Miscellaneous.
Integration. This Agreement sets forth the entire agreement between the parties with regard to the subject matter hereof.  All agreements, covenants, representations and warranties, express and implied, oral and written, of the parties with regard to the subject matter hereof are contained herein.  No other agreements, covenants, representations or warranties, express or implied, oral or written, have been made by either party to the other with respect to the subject matter of this Agreement.  All prior and contemporaneous conversations, negotiations, possible and alleged agreements and representations, covenants, and warranties with respect to the subject matter hereof are waived, merged herein and superseded hereby.  This is an integrated agreement.

Severability. If a court of competent jurisdiction adjudicates any one or more of the provisions hereof as invalid, illegal or unenforceable in any respect, such provisions shall be ineffective only to the extent and duration of such invalidity, illegality or unenforceability and such invalidity, illegality or unenforceability shall not affect the remaining substance of such provision or any other provision of this Agreement and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had been limited or modified (consistent with its general intent) to the extent necessary so that it shall be valid, legal and enforceable.  If it shall not be possible to so limit or modify such invalid, illegal or unenforceable provision had never been contained herein, and the parties will use their best efforts to substitute a valid, legal and enforceable provision which, insofar as practicable, implements the purpose and intent of the provision originally contained herein. 
Amendments; Waivers. This Agreement may be amended, modified or supplemented by the mutual consent of the parties in writing, but no oral amendment, modification or supplement shall be effective.  No waiver of or failure by either party to enforce a provision, covenant, condition or right under this Agreement (collectively, "Right") shall be construed as a subsequent waiver of the same Right, or a waiver of any other Right.  No extension of time for performance of any obligations or acts shall be deemed an extension of time of performance of any other obligations or acts.

Assignment. Do LaB shall have the right to assign or transfer this Agreement in full to any successor of Do LaB provided such successor assumes all of the obligations of Do LaB herein.  For purposes of this Agreement, a successor of Do LaB shall mean any surviving company or entity in a merger or consolidation, or any person or entity which acquires substantially all of the assets of Do LaB.  This Agreement may not be assigned or transferred by the Vendor.

Governing Law and Venue. This Agreement shall be construed and enforced according to the laws of the State of California applicable to agreements made and to be performed wholly within the State of California.  Any legal proceeding or arbitration with respect to this Agreement shall be filed or take place in Los Angeles County, California.

Construction.  Both parties have had the opportunity to be represented by counsel of their choice in the negotiation of this Agreement.  Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply to the interpretation of this Agreement. 

Remedies.  The various rights, options, elections, powers, and remedies under this Agreement, or granted by law (collectively, "Remedies"), shall be construed as cumulative.  No single Remedy is exclusive of any of the other Remedies.
Attorney's Fees.  In any legal action, arbitration, or other proceeding brought to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs.
Survival.  Except as otherwise expressly provided in this Agreement, all covenants, representations and warranties, express or implied, shall survive the execution of this Agreement.

Signature; Counterparts.  This Agreement shall be effective only when signed by both parties, and shall be effective as of the date first set forth above.  This Agreement may be executed in two counterparts, each of which shall be deemed an original, but taken together shall constitute one instrument.
Captions.  The titles and captions of this Agreement are included only as a matter of convenience. They shall not affect the interpretation of any provision of this Agreement.

Force Majeure Do LaB, Inc. will not be liable to the other party for any failure, delay, or disruption of event, caused by a Force Majeure Event, whether or not such matters were foreseeable, and such failure or delay will not constitute a material breach of this Agreement. “Force Majeure Event” means any cause beyond the reasonable control of a party that could not, by reasonable diligence, be avoided, including but not limited to; acts of God, acts of war, terrorism, riots,embargoes, acts of civil or military authorities, denial of or, delays in processing, or revokes of applications, permits, fire, floods, earthquakes,pandemics, accidents, or strikes. In the event of a force majeure cancelation, all deposits or moneys extended will be returned to the issuing party and all future payments under this agreement will dissolve.

Term of Agreement.  This agreement will become effective when signed by both parties and will terminate on the earlier of:
• the date Contractor completes the services required by this Agreement
• May 26th, 2025, or
• the date a party terminates the Agreement as provided below.
Terminating the Agreement.  With reasonable cause, either Client or Contractor may terminate this Agreement, effective immediately upon giving written notice.
Reasonable cause include:
• Force Majeure Event, or
• any act exposing the other party to liability to others for personal injury or property damage, 
• a material violation of this Agreement, 

OR

Either party may terminate this agreement at any time by providing 30 days’ written notice to the other. Please note that all booth rental fees are nonrefundable.

Vendor Acknowledgment.  Vendor acknowledges that Vendor has had the opportunity to consult legal counsel in regard to this Agreement, that Vendor has read and understands this Agreement, that Vendor is fully aware of its legal effect, and that Vendor has entered into it freely and voluntarily and based on Vendor's own judgment and not on any representations or promises other than those contained in this Agreement.

IN WITNESS WHEREOF, this Agreement is entered into and effective as of the date and year first above written.

Merchant Vendor Agreement Addendum

Insurance

All Vendors will be required to carry insurance.  Please read through all of our insurance Insurance Requirements, this area will also allow you to download the requirements and submit your COI’s directly to the form.  For any questions, please contact administration@thedolab.com no later than May 1st, 2025.  Please contact your insurance representative for an addendum to your policy.  Insursance Request forms will be sent out individually again in the near future.

Vendors Must Provide

• Vending Canopies free from rips, stains or visible defects 
  Signage displaying your business name
• Appropriate fire extinguishers with current inspection tags at each vending location
• Extension cords, power strips and lighting
• All your own equipment and tools (including tables and chairs)
• Staff

Cultural Sensitivity

• LIB does not support cultural appropriation, which includes the current trends of imitating tribal Native traditions such as headdresses, re-fashioned tribal art, and products with American Indian images. While we embrace raw, creative, and authentic self-expression, we believe that some tribal imitations in merchandise are an example of a culture of power that continues to oppress.
• Please do not sell or display merchandise that fit into this category. If you are unsure, please ask beforehand. You may be asked to remove it.

Dates and Hours

• We expect vendors to be present the duration of the festival. Booths must be open between the hours of 10am and 10pm. Vendors may keep their booths open as late as they would like provided they have a crew shift to begin the day at 10am.
• There is no exiting nor packing down of booths before 6am Monday May 26th,  2025. 

CERTIFICATE OF INSURANCE

Again, we are so pleased to have you co-creating with us and hope you have a wonderful experience!! As always-there are no guarantees regarding weather, accidents or fire. All participants are required to procure event insurance to cover your loss if incurred. Please read through all of our insurance Insurance Requirements.  By now,all vendors have received the link for COI Submissions, which will also allow you to download the requirements and submit your COI’s directly to the form. Please be sure this is done no later than May 1st, 2025 otherwise you will not be allowed to vend without it.  For any questions, please contact administration@thedolab.com.

 

SELLER'S PERMIT

As we grow and become more visible as one of the largest festivals on the West Coast we are also coming under more scrutiny than ever and are required by law to have you provide your current sales tax id number and business license. Temporary numbers are available from the State of California. Get your permit here: CDTFA ONLINE SERVICES

LIGHTNING IN A BOTTLE 2025

Craft Vendor Eco Agreement

We hope that all Vendors are as dedicated to the proper care of the environment and local community as we are, and we accordingly require adherence to the Craft Vendor Eco Agreement in order to participate in Lightning in a Bottle 2025. By signing this agreement, the Vendor agrees to abide by the following policies:

• Vendors are required to manage their own back of house waste stream, ensuring proper handling of all waste materials in three distinct streams: 1) Landfill, 2) Mixed Recycling, and 3) Compostables. Each stream should be kept in a clear liner, and brought to a Waste Collection Station at the end of the event. Please refer to the sorting guide below for sorting details.
• All separated and bagged waste must be brought to a Waste Collection Station at the end of the weekend by a Vendor representative. The LIB Green Team does not provide waste pickup service to Craft Vendors either during or after the event.
• No waste materials of any kind may be left in the vending space. Leave No Trace principles strictly apply.
• Vendor agrees not to deposit bulk landfill and recyclables in the front of house bin stations. These stations are for loose waste only, and are not meant for bulk vendor deposits. It is permitted for Vendors to dump loose items at the bin stations, and to deposit any biodegradable waste into a Compost bin.
• Vendor will not provide participant-accessible trash cans within booth space.
• The Eco-Deposit will be returned if and only if the vending space is determined by Do Lab Staff to be at least as clean as when the Vendor arrived.

COMPOST:

• ALL food waste, including meat, seafood, dairy, bones, and all vegetable & fruit scraps
• Soiled, unlined paper and cardboard
• Compostable plates, cups, and cutlery. It should say the word “Compostable” on it.
• Untreated wood/landscaping
• ALL WET, ORGANIC MATERIAL

MIXED RECYCLING:

• ALL RECYCLING MUST BE DRY. No food residue or liquids remaining in any containers.
• Rinsed or emptied GLASS containers (bottles, jars). NO lids.
  ALUMINUM cans and foil. Please crush all aluminum
• Clean TIN cans
• Clean PLASTIC, #1-7
• Dry CARDBOARD. Flatten all cardboard.
• Soft plastic bags bunched up and contained within another plastic bag.

LANDFILL:

• Chip bags & candy wrappers
• Nut milk / juice cartons. Please crush all empty containers.
• Bottle tops
• Styrofoam
• Soiled plastic bags and plastic wraps
• Soiled recyclables that cannot be cleaned
• Cigarette butts
• ALL WET OR DIRTY INORGANIC MATERIAL

 

Lightning in a Bottle 2025
Billfold Cashless Point of Sale Info

There are multiple ways attendees can pay for their items items using the Billfold Cashless system:

IMPORTANT NOTE:  BILLFOLD POS USE IS REQUIRED, NO OTHER PERSONAL OR ALTERNATIVE PAYMENT METHOD CAN BE ACCEPTED; THIS INCLUDES CASH AND YOUR OWN POS SYSTEM.  ANYONE FOUND USING ALTERNATIVE POS OR PAYMENT METHOD; MAY RESULT IN IMMEDIATE REMOVAL FROM THE FESTIVAL AND FORFEITING ALL SALES MADE TO THAT POINT.

LINK WRISTBAND TO A DEBIT OR CREDIT CARD

• Festival attendees can register their RFID wristband in advance of the event through an activation website or on-site and connect their debit or credit card to their wristband.
• Transactions will be directly debited from the attached bank or credit card account (currency is not preloaded on the wristband).

PAY WITH A DEBIT OR CREDIT CARD 

• This year, if someone doesn’t want to or can’t figure out how to link their wristband to their debit/credit card, they can simply use the card at any vendor POS. 

TOP UP WRISTBAND WITH CASH

• If someone wants to use cash, they must go to one of the Festival Cashless Top Up stations to turn their cash into digital currency on their wristband.

Additional Information:

• If someone needs to change the card attached to their wristband, they can do so by visiting the website or app at any time or by going to one of our Top Up Stations for support.
• All vendor points of sale within the festival will be cashless. 
• DEADLINES:
  • Reserve your POS via the Jotform POS Advance Form by April 1st, 2025
• POS RENTAL OPTIONS / RATES:
  • Single Screen: $255.96 Per Unit / size: 39 x 13 x 13cm
  • Handheld POS: $255.96 Per Unit / size: 15.9 x 0.9 x 7.5cm

• OFFLINE MODE
  **All POS options can run offline when necessary, although they will be on WIFI primarily.
• All vendors will have access to their own vendor profile which will allow for transparency of sales and data at all times.
• PROCESSING FEES.  2.75% + $0.25 per transaction 
• CHARGEBACKS
  1% of gross revenue will be held for 90 days to protect Do LaB from chargebacks that occur after the event. Do LaB will process payout of any remaining deposit within 15 days from the 120 day hold.
• SALES TAX
  Sales tax will need to be added as a separate line item for each taxable item according to California Sales & Use Tax at 8.25%.  Each vendor will be responsible for filing their own sales and use tax from the generated sales of their Vending booth(s). 
• POS TRAINING & WIFI
  • A qualified POS support team will be onsite to ensure all vendors receive and understand how to use their equipment prior to gates opening. 
• SETTLEMENT  
  • Settlement sheets will be emailed immediately post festival on Monday and Tuesday, May 26th and May 27th.
  • Commission is based on NET Sales (minus tax, tip, discounts/comps)
  • Settlement payments will be subject to *Chargeback holds (1% of gross revenues held for 120 days).
  • Processing fees will be deducted from settlement payments prior to payout.
  • Settlement Payments will be paid out via ACH by June 13th, 2025

Acknowledgement

I have read and understand the LIB 2025 Marketplace Vendor Agreement, Marketplace Vendor Agreement Addendum, Craft Vendor Eco Agreement and Billfold Cashless Point of Sale Info and all Do LaB, Inc. and Lightning in a Bottle Policies/NDA's& Anti-Harrasment Agreements. I understand that as the primary Vendor of this booth, I am responsible for any and all individuals, staff, guests and those that I may share my booth with to uphold and adhere to all terms and policies outlined herein.

 

ANTI-HARASSMENT POLICY

Do LaB, Inc. supports, encourages and strives for a workplace environment free from harassment.  Please read through the definitions, policy and process for complaints below.  By signing off on this document, you are acknowledging that you have read, understand and agree to abide by and also strive for an environment free from harassment.  

SEXUAL HARASSMENT INCLUDES MANY FORMS OF OFFENSIVE BEHAVIORS

BEHAVIORS THAT MAY BE SEXUAL HARASSMENT:

• Unwanted sexual advances
• Offering employment benefits in exchange for sexual favors
• Leering; gestures; or displaying sexually suggestive objects, pictures, cartoons, or posters
• Derogatory comments, epithets, slurs, or jokes
• Graphic comments, sexually degrading words, or suggestive or obscene messages or invitations
• Physical touching or assault, as well as impeding or blocking movements

THE FACTS
 

Sexual harassment is a form of discrimination based on sex/gender (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, or sexual orientation. Individuals of any gender can be the target of sexual harassment. Unlawful sexual harassment does not have to be motivated by sexual desire. Sexual harassment may involve harassment of a person of the same gender as the harasser, regardless of either person’s sexual orientation or gender identity.

 THERE ARE TWO TYPES OF SEXUAL HARASSMENT

1 - “Quid pro quo” (Latin for “this for that”) sexual harassment is when someone conditions a job, promotion, or other work benefit on your

submission to sexual advances or other conduct based on sex.

 2 - “Hostile work environment” sexual harassment occurs when unwelcome comments or conduct based on sex unreasonably interfere with your work performance or create an intimidating, hostile, or offensive work environment. You may experience sexual harassment even if the offensive conduct was not aimed directly at you.

It is unlawful to retaliate or threaten retaliation for rejecting advances or complaining about harassment.

Employees, job applicants, contractors and the like who believe that they have been sexually harassed or retaliated against may file a complaint of discrimination with Human Resources to confidential@thedolab.com.  We ensure confidentiality to the highest extent possible; a timely response; an impartial and timely investigation by qualified personnel; documentation and tracking for reasonable progress; appropriate options for remedial actions, resolutions; and timely closures.

The law prohibits coworkers and third parties, as well as supervisors and managers with whom the employee comes into contact, from engaging in prohibited harassment.

NON DISCLOSURE AGREEMENT

This Non-Disclosure Agreement sets forth the understanding by and among Do LaB, Inc., (hereinafter the “Disclosing Party”) and {name} (hereinafter the “Receiving Party” and together with the Disclosing Party referred to herein as the “Parties”) regarding the disclosure of “Confidential Information” of the Disclosing Party to the Receiving Party. For the purpose of this Agreement, “Confidential Information” is defined as and shall include, but is not limited to, information of the Disclosing Party or its affiliates of any nature, including all oral and written communications, data, know-how, materials, products, product concepts, trademarks, trade names, trade secrets, copyrights, intellectual property, proprietary information, processes, technology, prototypes, programs, specifications, engineering drawings, graphs, charts, sketches, designs, artwork, renderings, specifications, patents, patent applications, patent application drawings, manuals, business plans, computer software, test results, tools, systems, methods of use, feasibility studies, investor presentations, financial information, investor information, marketing plans, business plans, financial information, and other information disclosed or submitted, orally, in writing, or by any other media, to the Receiving Party by the Disclosing Party.

This Non-Disclosure Agreement (“NDA”) is between {name}, including any of their existing and future subsidiaries, organizations, business entities, and members, and Do LaB, Inc. (DoLab), including its parents, members, affiliates, subsidiaries, and the officers, directors, representatives, and employees of the same (“Recipient”).

In consideration for the receipt for Protected Information described below, DoLab and {name} agrees as follows:

The Receiving Party acknowledges that the Receiving Party is being given access to the Confidential Information solely for the purpose of exploring and evaluating the prospect of entering into a business transaction with the Disclosing Party whereby Receiving Party will contract to provide services detailed in the parties contract. This disclosure grants no license to use, reproduce, market, or reveal to any third party the Confidential Information granted under this Agreement without written consent of the Disclosing Party.

For good and valuable consideration, including, without limitation, the receipt by the Receiving Party of the Confidential Information, the receipt and sufficiency of which is hereby acknowledged, the Receiving Party agrees to the following:

The Confidential Information shall be kept strictly confidential, and all reasonable means to protect all Confidential Information shall be employed by the Receiving Party. At a minimum, the Receiving Party agrees that the Confidential Information shall be safeguarded with at least as great a degree of care as the Receiving Party uses to safeguard its own most confidential information relating to its own business, but in no event less than a reasonable degree of care.

The Receiving Party agrees not to disclose any Confidential Information to any third party including, but not limited to, employees, independent contractors, professional advisors, consultants, employers, and persons or companies whether unaffiliated or affiliated with the Undersigned except with the Disclosing Party’s prior express written consent which will be conditioned upon execution of a similar non-disclosure agreement which binds such parties to the same terms and conditions of this Agreement.

Ownership of all applicable copyrights, patents, trade names, trade secrets, trademarks, intellectual property, and all other rights in the Confidential Information, and shall remain, vested exclusively with the Disclosing Party. Nothing set forth herein or any subsequent business transaction or association between the Parties will be deemed to transfer any rights in or to any Confidential Information. The Receiving Party agrees that any unauthorized use of such property by the Receiving Party shall be a violation of laws governing the protection of such rights, including infringement of applicable copyright, trade secret, and trademark laws.

The Receiving Party agrees that this Agreement specifically restricts the Receiving Party from developing any concepts, products, materials, or services based on or suggested by the Confidential Information. Nor shall the Undersigned, directly, indirectly or in any way whatsoever, participate in the manufacturing, modification, imitation, redesign, adaptation, engineering, reverse engineering, sales, marketing, or re-marketing of any concepts, products, or services which are the same, substantially similar to, based on, or suggested by the Disclosing Party’s Confidential Information or use the same or similar trademarks, trade names, copyrights, etc. as those owned and used by the Disclosing Party which have been disclosed under this Agreement or during any subsequent business association among the Parties.

This Agreement shall be governed by the laws of the State of California and shall be binding upon and shall ensure to our benefit and to the benefit of our respective legal representatives, successors, and assigns. Nothing herein shall be deemed to give you any rights or interest whatsoever in and to] the Confidential Information.

This agreement shall survive the termination of any relationship between the Parties. The Receiving Party’s duty to hold Disclosing Party’s Confidential Information in confidence shall remain in effect until the Confidential Information no longer qualifies as a trade secret or until Disclosing Party sends the Receiving Party written notice releasing the Receiving Party from its obligations under this Agreement, whichever occurs first.

Exclusions from Confidential Information. The Receiving Party’s obligations under this Agreement do not extend to information that is: (a) publicly known at the time of disclosure or subsequently becomes publicly known through no fault of the Receiving Party; (b) discovered or created by the Receiving Party before disclosure by Disclosing Party; (c) learned by the Receiving Party through legitimate means other than from the Disclosing Party or Disclosing Party’s representatives; or (d) is disclosed by Receiving Party with Disclosing Party’s prior written approval.

By signing below, I {authorizedMarket} authorize deposits to my checking/savings account for my work done with and for Do LaB, Inc.

IMPORTANT NOTES: Please be sure to correctly fill out your account number and routing number. A data entry error will delay and/or reject a deposit attempt and will be subject to a $15.00 fee for each incorrect submission you provide.

Should you change banks at any time, please contact accounting@thedolab.com to update your bank information records.