1. Welcome to Essjay Contracting's workshop induction.

This program is designed to ensure your safety, compliance with regulations, and awareness of workshop operations. Please read and complete the quiz at the end of each section.

Essjay Contracting Pty Ltd is a well-established name in the earth moving industry, known for our commitment to excellence and our innovative approach to civil & mining construction projects. We deliver a large fleet of heavy earth moving machinery, trucks and light plant to a range of projects in the private, commercial and government sectors. Our project commitments are located throughout Central & Western Queensland & the Bowen Basin. We have crews working on different earth moving projects across the state and beyond. We also have heavy haulage going on across Australia.

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As a contractor, it is essential to comply with the Workplace Health and Safety Act 2011 (QLD). You are responsible for adhering to safety procedures and reporting hazards.

WH&S Policy

Essjay Contracting Pty Ltd recognises its moral and legal responsibility to provide a safe and healthy work environment for workers (including contractors and workers of contractors), clients and visitors to the Site.

At Essjay Contracting Pty Ltd our Workplace Health and Safety (WH&S) Policy is based on a belief that the well- being of people at work, or people affected by our work, is a major priority and must be considered during all work performed on our behalf. We are committed to the safety of our employees, our clients and the general public.

Every person at Essjay Contracting, whether they be an employer, employee, or a contractor has a duty under the Occupational Health and Safety Act 1983 to ensure that the way they carry out their work does not interfere with the health and safety of other persons present at the workplace.

In order to maintain a safe work environment our goals are to:

• Be committed to conformance with AS NZS ISO 4801-2001 through implementing measurable objectives and targets for health and safety.
• Have zero workplace reported incidents and less lost time injuries through ongoing consultation with our employees.
• Identify and control all potential hazards in the workplace through hazard identification and risk analysis.
• Ensure that information in our control that relates to the hazard identification, risk assessment and risk control processes for each construction project is compiled, recorded and kept until the construction work is complete.
• Ensure our employees are aware and abide by each site specific HSE Management Plan provided by the project client.
• Rigorously induct, train and supervise our employees, so they understand and completely adhere to our Safety Policies and Procedures.
• Provide a continuous program of education and learning to ensure that our employees work in the safest possible manner.
• Provide effective injury management and rehabilitation for all employees.

The success of our WH&S management is dependent on:

• Pro-active planning of all work activities with due consideration given to implementing occupational health and safety controls that are suitable to each given situation.
• Understanding the total work process and associated WH&S risk.
• Ensuring our work crew is totally committed to achieving our objectives.
• Ensuring that open and honest communication exists between management and the work crew.

 

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Our workshop includes multiple zones for heavy machinery, welding, the pit, the washbay and electrical work. Certain areas and machines are restricted for safety reasons. Familiarise yourself with the site map provided. 

The following machines are only to be operated by approved people whome are listed on the approved operator list attached to the control panel on these machine -

• Plasma cutter,
• Sheet bender,
• Guillotine

DO NOT DRIVE THE FORKLIFT OVER THE WORKSHOP PIT

Identify restricted areas

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Common hazards and control measures
Spills on floors or tripping hazards such as blocked aisles or cords running across the floor -  You should always try to keep the premises tidy and free from obstructions. Ensure you don’t block any fire exits, cut out switches, and other things that you may need in case of emergency. For spills, these need to be cleaned up right away with a spill kit then disposed of correctly. Avoid the need for trailing cables by conducting activities closer to the plug socket. You should also maintain a tidy and clutter-free work area at all times

Exposure to hazardous noise at work is a major cause of hearing loss.

Noise is considered dangerous if employees are exposed to noise that exceeds the exposure standard of 85 dB(A) (decibels) averaged over an eight hour period, or a maximum noise level of 140 dB(C) (decibels).

Hearing loss is a result of the hair cells in the inner ear being permanently damaged, and once these hairs are destroyed they never grow back.

There may be dangerous levels of noise exceeding the exposure standard in the workplace if:

• It is difficult to hear someone speaking to you from one metre away;
• Employees notice temporary hearing loss or ringing in the ears after leaving work;
• Employees need to use hearing protection; and/or
• Warning signals, alarms or sirens cannot be heard over other noises.

Hearing is to be protected by:

• Isolating, enclosing or replacing noisy machines;
• Using silencers or mufflers to reduce air or exhaust noise from equipment;
• Maintaining machines regularly and replacing noisy bearings where necessary; 
• Ensuring employees are provided with, and wear the right level of hearing protection when working in a noisy environment.

Personnel are to ensure that they awear the required hearing protection when entering an area where hearing protection is require.

Electrical hazards like frayed cords, missing ground pins, improper wiring;

Three-point Contact
When getting on or off equipment, three points of constant contact with the machine are needed. That means one hand and two feet, or two hands and one foot – at all times.

Three-point contact forms a triangle of anchor points which changes in form while mounting or dismount. The most stability is provided when the centre of this triangle is close to the body’s centre of gravity. Weight should be evenly distributed among the three contact points. This means that sideways movement should be avoided as it can cause a loss of balance.

Remember:

• Always face in towards the machine or ladder
• Mount and dismount only when the equipment is standing still
• Break three-point contact only when reaching the ground, the cab of the vehicle, or a stable platform and take your time
• Take extra care in wet, icy, or other hazardous weather conditions
• Avoid wearing loose or torn clothing that can catch on the equipment
• Get on or off at the safest access position (normally designed by the manufacturer)

 

PPE
Correct PPE should be worn at all times- eye, ear, face protection, steel-capped shoes. Not much explanation needed here. Correct goggle types should be worn depending on the type of machinery being used and hearing protection should be utilised when using power tools or in the presence of machinery operation.

Examples of PPE include ear muffs, respirators, face masks, hard hats, gloves, aprons
and protective eyewear. PPE limits exposure to the harmful effects of a hazard but only ifworkers wear and use the PPE correctly.

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Lockout/Tagout Procedure 
Before any plant/equipment is inspected, maintained, cleaned or repaired, it must be shut down and its energy sources locked out and tagged as part of an isolation procedure (often called Lockout Tagout) to ensure the safety of those doing the work.

Isolation procedures
The following lock-out process is considered to be the most effective isolation procedure.

• Shut down the machinery and equipment
• Identify all energy sources and other hazards
• Identify all isolation points
• Isolate all energy sources. In the case of electrical equipment “whole current isolation” such as the main isolator, should be used instead of “control isolation” by way of the stop button on a control panel
• Control or de-energise all stored energy
• Lock-out all isolation points, using padlocks, multi-padlock hasps and Danger tags
• Danger tag machinery controls, energy sources and other hazards

Locks and Danger tags
Every person working on isolated equipment should fit their own lock an/or Danger tag. Alternatively, another management approved system that achieves an equivalent level of safety is to be used and included in your risk assessment.

When using locks or Danger tags, consider the following:

• Tags should be dated and signed
• Locks should be accompanied by a corresponding tag to identify who has locked out the plant/equipment
• Tags and locks should only be removed by the person who applied them or by the supervisor after consultation with the signatory of the Danger tag. In the event that the person who applied the Danger tag is unavailable, their tag or lock may only be removed in accordance with a management approved procedure.
• Danger tags and/or locks should be fitted to all isolation points.

Hot Work
Hot work is well controlled within dedicated work areas. However, maintenance and service work may need to be done in a variety of settings away from a workshop, which can introduce risk factors such as:

• proximity of combustible material to work
• proximity of other personnel to work
• weather conditions, particularly wind velocity and temperature
• inappropriate work practices
• inadequate or inaccessible fire-fighting resources.

Manual Handling
Manual handling injuries typically occur when lifting heavy or awkward items, as well as when carrying out repetitive actions such as stacking or unstacking items. The risk of injury may be increased if these tasks are carried out over long periods, at a fast pace or in other difficult conditions. Environmental factors such as heat, cold and lighting levels can also increase the risk of an injury.

In order to reduce the risk of a manual handling injury, the following steps must be undertaken:

• Use mechanical aids such as trolleys, conveyors, hoists or forklifts to move objects.
• Use correct manual handling techniques.
• Design or adjust work surfaces so they are the correct height and so there is adequate space for working or storage.
• Use adjustable platforms or scissor lifts so that objects can be loaded and unloaded from around waist height, and without having to extend your reach.
• Suspend hand tools and hold items in jigs or vices so they can be orientated to ensure favourable postures when being worked on.
• Use tools with anti-vibration or anti-kickstart features where possible.
• Ensure adequate space is provided for work. The work area should be between knee and shoulder height, and close to the employee's body.
• Where possible, automate manual tasks and processes or provide suitable mechanical aids. If not possible, ensure employees regularly rotate to different tasks.
• Do not lift heavy objects by yourself (e.g. >20kg). Ask for assistance in lifting a heavy load if required.

Rules for tool and equipment usage

Restricted Machines 

The following machines are only to be operated by approved people whome are listed on the approved operator list attached to the control panel on these machine -

• Plasma Cutter,
• Sheet Bender,
• Guillotine

Overhead Crane
10 tonne crane rated capacity

ARC FLEX 8EX CRANE REMOTE CONTROL
- Emergency stop
- NSEW control on remote with label on hoist to aid with correct direction 

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Evacuation Process
Emergency Response Plans are located at key building exits and strategically throughout the site. Emergency Response Plans specify the location of emergency exits, assembly area/s and emergency equipment.

Should an evacuation or emergency drill alarm be raised, visitors are to follow the instructions given by the designated Essjay representative, and proceed to the emergency assembly area or as directed.

If visitors observe an incident, accident, near miss, hazard or property damage, they are to report this information to the Project Supervisor as soon as reasonably possible. 

The Emergency Assembly Point is located on the outside of Gate 2.

Fire Safety
The industrial workplace is a dynamic environment where various activities, including machinery operations and material handling, take place simultaneously. While this nature of the industry has numerous economic benefits, it presents potential fire hazards that can cause catastrophic destruction if not appropriately addressed.

First Aid
Essjay has an obligation to provide a safe and healthy workplace. Immediate access to first aid is an important aspect of that obligation.

The main First Aid kit is located in the Workshop Smoko Room, there is also one available in the front office. 

All designated first aid qualified employees are responsible for:

• Administering first aid as required in accordance with their training;
• Recording all first aid treatments;
• Notifying management and WHS committees of any serious injuries or injury trends;
• Notifying their managers when first aid qualifications require updating; and
• Monitoring first aid facilities to ensure they are properly stocked, clean and well maintained.

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Waste Disposal
Hazardous Substances/ Dangerous Goods

• Refer to safety data sheets (SDS) for specific information on each product.
• Follow manufacturer's recommendations for storage.
• Observe all restrictions concerning heat, moisture, vibration, impact, sparks, and safe working distance.
• Post warning signs where required.
• Have equipment ready to clean up spills quickly.
• To keep them separate for special handling and disposal later, store empty chemical containers in secure area away from full containers.

The oil waste disposal pods are located beside the filter containder in the Essjay Contracting yard.

Steps to follow when disposing of waste oil are;
1. Contain the area
2. Dispose of the oils in the waste containers loacated near the filter container
3. Clean the area

Noise and Dust Control
Being exposed to noise in excess of 85dB (A) can damage the sense of hearing in some people. 85dB (A) is roughly the level of noise where you have to shout in order to be heard when a person is only one metre away from you. A jet engine taking off at a distance of 25 metres from you is likely to produce a noise level in excess of 140dB (A).

Noise assessment of areas needs to be carried out to ensure that where hearing protection is needed when it is identified. Where practical, action to silence noisy equipment should have also been undertaken. Areas where silencing is not possible will have been designated Hearing Protection Areas and suitably signed at practical locations.

Nobody in their right mind would set upon a path of deliberately trying to damage their hearing. However, being regularly exposed to heavy noise levels – without taking safety precautions - could result in occupational deafness.

Occupational deafness develops slowly at first – an individual may have difficulty hearing conversation to start with, then Tinnitus (a constant ringing in the ears) develops. The last stages, perhaps before total deafness, would need the sufferer to wear a hearing aid.

As we use our sense of hearing for pleasure – to enjoy music, watch films or television and to communicate effectively – as well as to pick up danger signals (such as fat moving cars, sirens, etc.) it is well worth looking after your hearing.

Personnel are to ensure that they awear the required hearing protection when entering an area where hearing protection is require.

Methods on how to reduce or control dust:

• Making sure materials are dampened down before removal.
• Don’t blow down dusty surfaces with compressed air.
• Ensure any dust control measures are operational.
• Enclose the process as far as possible.
• Provide a good standard of ventilation.
• Use any local exhaust ventilation systems that may be available and check regularly that the system is working as intended.
• Handle materials with care such as minimising free fall of dirt onto conveyor systems etc.

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Drug free policy
Essjay Contracting requires that all personnel:

• Come to work not affected by drugs or alcohol;
• Participate in random drug and alcohol testing conducted by Essjay Contracting, the Principal, or any other authority at any time;
• Advise their Supervisor if they are taking prescription drugs which are likely to affect physical and/or mental functioning;
• Work within the requirements of any prescription drugs they may be taking (i.e. don’t operate machinery/mobile plant etc.); and
• Inform the Supervisor immediately if they are under the influence of drugs and/or alcohol, or suspect someone else of being affected.

Hydration
As our Summer heats up, maintaining hydration becomes crucial for workplace health and productivity. Dehydration can severely impact physical health, cognitive function, and overall work performance. Drinking water frequently and eating regular meals is usually sufficient for hydration.

For sweating that lasts several hours, sports drinks can help replace electrolytes that workers lose when working in hot environments. Salt tablets are not recommended unless a worker is instructed by their doctor. Most people can restore electrolytes through regular meals. Additionally, consuming too much salt may lead to nausea and vomiting which can increase dehydration.

What is the Difference Between Heatstroke and Heat Exhaustion?
Heat stroke and heat exhaustion are both dangerous conditions. Generalised muscle weakness, abrupt, profuse perspiration, nausea, vomiting, and perhaps fainting are the first symptoms of heat exhaustion. You have a heat stroke when your body’s internal temperature exceeds 40 degrees. You start to lose or shift consciousness, become agitated, exhibit unexpected behaviour changes, and develop hot, red, and dry skin. These signs should all be considered seriously. As soon as symptoms appear, contact your medical professionals. It’s common for heat exhaustion symptoms to appear before heat stroke, although this isn’t always the case.

Symptoms of Heatstroke
According to the Mayo Clinic, here are the symptoms of Heatstroke:

High body temperature – A core body temperature of 40 C or higher, obtained with a rectal thermometer, is the main sign of heatstroke.
Altered Mental State or Behavior – Confusion, agitation, slurred speech, irritability, delirium, seizures and coma can all result from heatstroke.
Alteration in Sweating – In heatstroke from hot weather, your skin will feel hot and dry. However, in heatstroke brought on by strenuous exercise, your skin may feel dry or slightly moist.
Nausea and Vomiting – You may feel sick to your stomach or vomit.
Flushed Skin – Your skin may turn red as your body temperature increases.
Rapid Breathing – Your breathing may become fast and shallow.
Racing Heart Rate - Your pulse may significantly increase because heat stress tremendously burdens your heart by cooling your body.
Headache – Your head may throb which also caused pressure in your eyes.

First Aid of Heatstroke
Heat stroke occurs generally when the body temperature has reached 40 degrees or above. In this situation, it is necessary to perform first aid quickly to prevent complications of other body organs, which may lead to unconsciousness and death. First aid heat stress treatment aims to rapidly cool down the core body temperature while waiting for emergency services to arrive. Here is what to do if you have heat stroke and how to cure and help heat stroke victims. 

1. Follow DRS ABCD
2. Call 000 – Heatstroke is a medical emergency. If someone has heatstroke,call 000 and ask for an ambulance
3. Remove from the heat source – remove the casualty from exposure to extreme heat to a shadier and more relaxed place
4. Follow the steps for Lowering Body Temperature:
        - Removing excess clothing
        - Sponging or spraying them with water and fanning the damp skin
        - Immersing them in cool water
        - Placing cold packs under their armpits or groin or on the back of their neck
5. If unconscious, place them in the recovery position – for unconscious casualties, put them on their side with their mouth down (to drain any fluid) and their chin up to prevent possible suffocation.
6. If conscious, give the person sips of cool fluid if possible.
7. Do not give someone with heatstroke aspirin or paracetamol; this may worsen things.

Prevention of Heatstroke and other Heat-related Illness

• Stay hydrated.
• Stay out of the heat as much as possible.
• Keep your space cool with circulating air.
• Wear weather-appropriate clothing and protect yourself from sun damage.
• Rest often and save strenuous activities for the more excellent parts of the day.
• Monitor for signs of heat-related illness and act promptly.
• Check on others, especially those who are older, sick or frail.

We supply Zooper Dooper Ice Blocks for those hot days to help keep your fluids and electralights up. But remember - If it is too hot, space your work out so you are not out in the sun during the hottest part of the day.

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Signing in & out
All visitors must report to the Site Office or a Essjay Representative prior to entering the site. Visitors must be entered on the Visitor Register upon entry to, and departure from, the project site. This will ensure all personnel on site can be accounted for in case of an emergency, as well as at the end of the day.  

Required daily paper work 
Sub Contractors are required to submit a full detailed invoice each Monday to our maintenance department.

Essjay workers such as Fitters, Boilermakers, etc. are required to submit in their Daily Fitter Time Sheet which will need to be approved by our Maintenance Manager - Brony.

Essjay yard workers are required to submit the Yard Work Weekly Time Sheet before 6pm Sundays.

Essjay Contracting Jotform Ap
The following forms can be found on the Essjay Contracting Jotform ap by clicking on 'Projects' on the top left corner of the screen, then click on 'Workshop'

• Time Sheets
• On Hire Forms
• Off Hire Forms

If you are requiring Reimbursement or Leave Forms, you will find them on the 'Home' screen.

To download the ap, use this link - https://app.jotform.com/243078161883866

Or Scan the QR Code below

All timesheets, dockets, purchase receipts and ect. are due into our Essjay Contracting Jotform app by 6pm SUNDAY evening each week. No time sheet, no pay. Your time sheet must match your hire dockets. If you do any non-billable hours, they must be pre-approved by Stuart or the Operations Manager - and documented on your time sheet. If you use a company Light Vehicle, please add the odometer reading to your timesheet each week

MEX
Machine pre starts are to be completed through the MEX ap. Links for apple and android are listed below. 

https://apps.apple.com/au/app/mex-prestarts/id6472771264

https://play.google.com/store/apps/detailsid=com.maintenanceexperts.prestarts

Essjay Contracting – Contact Directory

Management

Director - Stuart Bentley - 0427 809 603 

General Manager - Jordyn Bentley - 0409 065 085 

Office Manager - Kim Dixon - 0456 500 592 

Maintenance

Maintenance Manager - Brony Day - 0439 050 117 

Machinery Admin - Jenna Christmas - 0499 498 284 

Human Resources

HR - Emma Niven - 0473 803 945 

HR - Chelsea Bowden - 0437 156 054 

Recruitment - Natasha Kidd - 0461 455 693 

Accounts

Accounts Payable - Sarah Manley - 0473 159 256 

Accounts Receivable/Payroll - Ruby Kipling - 0492 449 369 

Accounts Receivable/Payroll - Melinda James - 0492 449 369 

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Parking Rules

 Park light vechicles in designated parking bays 

Drive to conditions

Please make sure all answers are correct. You will need to redo the induction if answers are incorrect.