Open Door FGBC Event Request Form

Open Door FGBCF Activity/Event Request Form

All events must be approved by Bishop Gail Roberts-House or designee
Submitted Date*

MonthDayYear
Submitted By *
Enter your First and Last Name
Email Address*
Enter your Ministry email address
Host Ministry for the Event*
Ministry this is being submitted on behalf of
Event Title/Theme*
Event Date*

MonthDayYear
Is the Event more than one day? Type any needed information in the "other" box.*

YesNoOther
If event is longer than 1 day, what is the end date of the event?

MonthDayYear
Enter date event ends
Event Start Time*

Hours/Minutes Minutes

AM/PM Option
Event End Time*

Intended end Minutes

AM/PM Option
Is there an admission fee for the event? If so, enter how much. If not, enter "0"*
Enter Amount
Will there be a speaker?*
NOTE: If there is a speaker, complete the "Speaker Engagement" portion
PRINTING

(**Min. of 4 weeks prior to the event, drafts are needed for ALL printing/orders and Complete page 3 with Key points/verbiage **)
Are tickets required?*

YesNoOther
If yes, how many need to be printed?
Enter number of tickets needed to print
Date Needed

MonthDayYear
Are invitations required?

YesNoOther
If yes, how many?
Date Needed

MonthDayYear
Are flyers required?

YesNoOther
If yes, how many?
Date Needed

MonthDayYear
Are Bulletins/Programs required?

YesNoOther
If yes, how many?
Date needed

MonthDayYear
*A draft of the final program/bulletin should be submitted to the Church Office no less than 4(four) weeks prior to the event. * Completed final programs should be submitted no later than 2 (two) weeks prior to the event.
MAINTENANCE
Location of the Event: (check all that apply and explain if more than 1 location)*

Fellowship HallConference RoomSanctuaryOther
Date for setup

MonthDayYear
Need setup by what time?

Hour Minutes

AM/PM Option
Podium Needed?

YesNoOther
Type of setup (check all that apply):
Type of Setup

Classroom "U" Shape WITH Head TableClassroom "U" Shape (NO Head Table)Classroom "L" Shape WITH Head TableClassroom "L" Shape (NO Head Table)TheaterOther
If Head Table requested, select where

By TV'sBy the KitchenBy the Media/Storage areOther
Number of Chairs for Head Table
Put "N/A" if this is not applicable
Theater Setup - How many chairs?
Date of Breakdown

MonthDayYear
Earliest date setup can be broken down
Breakdown Time

Hour Minutes

AM/PM Option
Other information needed
MEDIA
Media requested? If Yes, speak with Media Dept directly*

YesNoOther
EQUIPMENT NEEDED

If no equipment is needed, check "None" and skip this section
If no equipment is needed, check "None" here and skip this section*

None
Microphones needed? If yes, enter how many. If not, enter "N/A"
Speakers needed? If yes, enter how many. If not, enter "N/A"
Projector and Screen needed?
Other
MATERIALS NEEDED
Is an announcement requested? If "no", check no and skip this section*

NoYes
Type the verbiage for any Media (Announcement, Flyer, Bulletin, etc) REMINDER - MUST BE SUMITTED NO LESS THAN 4 WEEKS PRIOR TO EVENT
Date of Event

MonthDayYear
Date
Time doors open for event

Hour Minutes

AM/PM Option
Location
Event title
Date to start running announcement

MonthDayYear
Date to end running announcement

MonthDayYear
File Upload

UPLOAD BIO/PICTURE OF SPEAKER IF APPLICABLE
Cancelof
USHERS/GREETERS/HOSPITALITY
If reserved seating is needed, how many seats?
Are Ushers/Greeters needed? If yes how many?
What time should they arrive?
Are servers needed to serve refreshments/food being served? If yes, for how many?
What time should they arrive?
Additional Information / Description of needs
SPEAKER ENGAGEMENT
Speaker Name
Title
Assistants name (if applicable)
Church/Organization affiliation
Name of speakers Pastor (If applicable)
Speaker Cash App or Zelle
Email address
example@example.com
Contact cell phone
How many are traveling with the Speaker
Name of persons traveling with Speaker
Title
Will the speaker have a presentation or anything to be displayed?

Yes (If Yes, Upload Presentation here OR send to Media5.OpenDoor@Gmail.com)NoOther
Speaker Presentation or Media

Cancelof
Additional Information provide any additional information needed
THIS SECTION IS RESERVED FOR BISHOP HOUSE OR DESIGNEE. SCROLL DOWN TO SUBMIT.
APPROVED?

YesNoPending
If NOT approved, and can be resubmitted - information will be written here as to what is needed
Signature of Bishop or Designee

Clear
Date

MonthDayYear
Date
MUST RESUBMIT BY DATE

MonthDayYear
Date
Please make sure your form is completed and hit "Submit".

All submissions go directly to: Pastor.OpenDoor@Gmail.com

Thank you!
Should be Empty:

PRINTING

MAINTENANCE

MEDIA

EQUIPMENT NEEDED

MATERIALS NEEDED

USHERS/GREETERS/HOSPITALITY

SPEAKER ENGAGEMENT