Legacy Event Sponsorship 25/26 Final Evaluation and Request for Reimbursement

Legacy Event Sponsorship

Final Evaluation & Reimbursement Request Form
Organization Name:*
Name of Event/Project:*
Authorized Contact:*

First NameLast Name
Phone Number:*
Make Check Payable to:*
Mailing Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Total Awarded:*
Total Requested:*
Date(s) of Event/Project:*
How did the event/project promote Haywood County as a visitor destination, through the Visit Haywood brand, to a wider audience than our local market?*
Explain how the event/project impacted lodging occupancy, tax generation, and direct spending within Haywood County.*
How did you market, advertise, or promote the event/project to drive visitation?*
Did your event/project receive media coverage? Please provide link(s) to article(s).*
Attendance Estimate

To help us accurately assess the impact of the event, please provide an estimate of total attendance, including a breakdown of local and out-of-town visitors. Please attach any additional data or reports that support your attendance estimates.
Definitions:

Local: Resident of Haywood County.

Daytrip Visitor: Resides outside of Haywood County and up to 150 miles away from Haywood County.

Overnight Visitor: Resides more than 150 miles away from Haywood County.
Local Attendees:*
Day Trip Visitors:*
Overnight Visitors:*
Total Attendance:*
Estimation Method(s):*
If other, explain:
Were there any significant deviations from the budget submitted in your grant application?*

YesNo
If yes, explain the reasons and amounts:
What forms of Recognition Verification do you have? Select all that apply. (Must include 3 forms from different categories)*

LogoSignageOn-Site PresenceAnnouncementsPresentationsInterviewsWebsiteSocial MediaEmail Marketing
Upload recognition verification 1:*

Note: If your event/project or organization/business has a website, you are required to include a "Plan Your Trip" link to VisitHaywood.com and add the Visit Haywood logo. Please upload a screenshot of your website showing that the requirements are fulfilled.
Cancelof
Upload recognition verification 2:*

Cancelof
Upload recognition verification 3:*

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Additional Documentation:

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Note: Furnishing false information may constitute a violation of applicable state and federal laws. Falsifying documentation will result in the applicant being disqualified from future grant programs.

Certification: I certify that the above data is correct based on this organization's official accounting system and records, consistently applied and maintained, and that the costs shown have been made for the purpose of, and in accordance with the terms of the HCTDA funding application. The funds requested are for payment of actual costs made during this time period.

Failure to submit the Final Evaluation & Reimbursement Request Form within 45 days of the end of the event/project and by June 30 will result in non-payment of funds.
Certification

My signature below acknowledges that I understand and agree to the terms and conditions of the HCTDA Tourism Promotion Grant program, and certify that all the above information is true and accurate to the best of my knowledge.
Signature:*

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Legacy Event Sponsorship

Attendance Estimate

Certification