Safe Environment Audit 24-25

Safe Environment Audit

Diocese of Springfield in Illinois Annual Safe Environment Compliance Audit

Charter for the Protection of Children and Young People

Audit Period: July 1, 2024 through June 30, 2025

DUE DATE: MAY 15, 2025

If you have any questions regarding the completion of this audit, please contact the Director of the Office for Safe Environment at (217) 321-1162.
Select your location type below:

School Student Training
Pastor (or Parochial Administrator)
Audit Reporting

Reporting on elementary and/or high school students' personal safety training, educators, school staff, and school volunteers

Completed by:

Parish Safe Environment Coordinator & School Principal

Principal complete the contact information below and provide a contact number and email address.
Name of School
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Contact Name

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com

Please fill in the data for each category below. *Data should only include those students enrolled during the current audit review period.

Rows	Number of Students Enrolled*	Number of Students who completed SE Training	Date(s) Trained	Number of Students whose parent(s) declined to have their child(ren) participate	Number of Students Absent
Kindergarten
1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
6th Grade
7th Grade
8th Grade
9th Grade
10th Grade
11th Grade
12th Grade

** Instructions to Export Data Click this link for instructions on obtaining reporting of Childrens' Data from CMG or Virtus.
Total Number of Students Enrolled
Total Number of Students who completed SE Training
Total Number of Students whose parent(s) declined to have their child(ren) participate
Total Number of Students Absent
For students who did not attend training, did the parents receive SE training materials?
Please explain.
Was Virtus' Empowering God's Children presented to students in this audit period?
Please explain.
Was parent permission obtained for the students' personal safety training?
Please explain.
Does the School keep a written record of all documentation including parents that did not respond, parent permission forms, and/or Opt Out forms for the past two years?
Please upload a copy of the utilized permission slip and/or Opt Out Form

Cancelof
Please upload a copy of the information detailing the personal safety programs given to parents who opt out or refuse permission.

Cancelof

School Staff and Volunteer Training
Provide the number of individuals in each category.

To the extent possible, if individuals belong in more than one category, count them in their primary category (e.g. educators who are also parents should be counted as educators; catechists who are also employees should be counted as employees).

Definitions:

Educators – salaried teachers in diocesan and parish schools (including principals and administrators).

School Employees – paid persons (other than teachers, principals and administrators) who receive a W-2 and are employed by and work directly for schools, including but not limited to school support staff, cafeteria staff, etc.

Volunteers – non-paid persons who assist the school including but not limited to youth ministers, coaches, etc.

Note: Any volunteer should only be counted once on the entire audit. Below is for volunteers for the school only. A volunteer for both school and parish should be counted for the parish.

Please fill in the data for each category below.

Rows	Total Number	Of total number, how many have completed background screening/fingerprint requirements?	Expected Completion Date of those without background screen/fingerprints	Of total number, how many have completed safe environment training?	Expected Completion Date of those not safe environment trained
Educators (part & full time)
School Employees (part & full time)
Volunteers

** Instructions to Export Data Click this link for instructions on obtaining reporting of School data from CMG.
Principal Signature
Date

MonthDayYear
Date

Parish Staff and Volunteers
Audit Reporting

Reporting on parish staff & parish volunteers

Completed by:

Parish Safe Environment Coordinator

Person filling out form complete the contact information below and provide a contact number and email address.
Name

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
If applicable, indicate any other parishes whose employee and volunteer data will be included in the information reported on this section of the audit (Name, City)
Provide the number of individuals in each category.

To the extent possible, if individuals belong in more than one category, count them in their primary category (e.g. educators who are also parents should be counted as educators in the school section; volunteer catechists who are also employees should be counted as employees).

Definitions:

Parish Employees – paid individuals (not including priests/deacons) who receive a W-2 and are employed by and work directly for parishes, including but not limited to DRE, parish ministers, rectory personnel, bookkeeper, maintenance, etc.

Volunteers – non-paid individuals who assist the parish, including but not limited to youth ministers, lectors, eucharistic ministers to the homebound, parish dinner/picnic volunteers, etc.

Note: A volunteer should be only counted once on the entire audit. Below is for volunteers for the parish only who have not been counted in previous sections (school volunteers or PSR catechists).

For parishes with schools: a volunteer who is both a school and parish volunteer should be counted ONLY as a parish volunteer.

Please fill in the data for each category below.

Rows	Total Number	Of total number, how many have completed background screening?	Expected Completion Date of those without background screening	Of total number, how many have completed safe environment training?	Expected Completion Date of those not safe environment trained
Parish Employees (part & full time)
Parish Volunteers

** Instructions to Export Data Click this link for instructions on obtaining reporting of Parish data from CMG.

Staff Training
Audit Reporting

Reporting on Staff

Completed by:

Safe Environment Coordinator

Person filling out form complete the contact information below and provide a contact number and email address.
Location name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Contact Name

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
Provide the number of individuals in each category.

Definitions:

Employees – paid individuals (not including priests/deacons) who receive a W-2 and are employed by and work directly for your entity.

Please fill in the data for each category below.

Rows	Total Number	Of total number, how many have completed background screening/fingerprint requirements?	Expected Completion Date of those without background screen/fingerprints	Of total number, how many have completed safe environment training?	Expected Completion Date of those not safe environment trained
Employees

** Instructions to Export Data Click this link for instructions on obtaining reporting of data from CMG.
Acknowledgements
Is the Policy on Working with Minors and the Policy on Sexual Abuse of Minors by Church Personnel communicated to your employees?
Does the director of the organization know when and how to report allegations of sexual abuse of a minor?
Does the director of the organization know how to obtain outreach for victims?
Has the organization offered and promoted safe environment training and screen to adults?

RE: Training Compliance Letter
Parish, High School, or Diocesan Entity
Email of Pastor/Principal
example@example.com
Date

MonthDayYear
Date
To: Most Reverend Thomas John Paprocki, Bishop of Springfield in Illinois

The above referenced agency in the Diocese of Springfield in Illinois has received and implemented all aspects of the diocese's Safe Environment Training and Background Check Policies.

The agency provides training programs that provide adults with the steps necessary to create an environment safe from child sexual abuse and provides children enrolled in our schools and/or Parish School of Religion programs the knowledge they need to stay safe. The agency also requires a background check of every required individual in compliance with the Policy on Sexual Abuse of Minors by Church Personnel.

Sincerely in Christ,
Signature of Pastor or Administrator
Should be Empty:

School Student Training

School Staff and Volunteer Training

PSR Students and Catechists' Training

Parish Staff and Volunteers

Acknowledgements

Acknowledgements

Staff Training

Acknowledgements

RE: Training Compliance Letter