EXHIBITOR AND VENDOR SUBMISSION

EXHIBITOR & SPONSORSHIPS

The Dance Educators Collective (DEC) Teacher Conference in Nashville, Tennessee, offers an incredible Vendor Expo Hall experience, bringing together top industry brands, innovative products, and essential resources for dance educators, studio owners, and professionals. Attendees will have the opportunity to explore the latest in dance wear, footwear, studio technology, training tools, curriculum resources, events and more—all in one dynamic space! With exclusive discounts, live demonstrations, and networking opportunities with leading vendors, the expo hall is the perfect place to discover new products, connect with industry experts, and enhance your dance programs. Whether you’re looking for cutting-edge teaching aids or the best gear for your dancers, the Vendor Expo Hall at DEC is a must-visit destination!
WHY DEC?

Direct Access to Target Audience – Connect with dance educators, studio owners, and industry professionals actively seeking new products and services.

Brand Visibility – Gain high exposure through booth space, sponsorship opportunities, and event signage.

Networking Opportunities – Build relationships with potential clients, industry leaders, and fellow vendors.

Speaking & Sponsorship Perks – Enhance credibility by participating in sponsorships that allow direct engagement with attendees.

Showcase & Demonstrate Products – Provide hands-on experiences and live demonstrations to an engaged audience.

Lead Generation – Collect valuable contacts from decision-makers in the dance education industry.

Social Media Exposure – Benefit from DEC’s digital marketing, including social media promotions and website features.

Exclusive Sponsorship Add-Ons – Gain premium branding through high-impact sponsorships like lanyards, keynote introductions, or hotel key cards.

Competitive Edge – Stand out from competitors by positioning your brand at the forefront of dance education.

Long-Term Business Growth – Develop partnerships that lead to future collaborations, sales, and industry influence.
COMPANY NAME*
Primary Contact Name (responsible for registering and payment)*

First NameLast Name
E-mail*
example@example.com
Phone Number*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Please provide a description of your company/products/services.*
List Your Preferred Booth Space (number shown in floor-plan below) in Order of Preference (please list 5). DEC will do our best to assign a booth from your list on a first come first serve basis. If none of your preferred booth spaces remain, DEC will assign you the next closest booth. DEC will respond with your assigned booth space within 24 Hours.

Please list names for Booth Attendants. The Basic Booth Package comes with 2 Booth Attendants. The Premier Booth Package comes with 3 Booth Attendants. additional booth attendants can be purchased below

Rows	First Name	Last Name	Shirt Size	Email	Cell Phone	Email Address	Type (Studio Owner, Teacher, Admin, Other)
Attendee 1
Attendee 2
Attendee 3
Attendee 4
Attendee 5

List any other details we should know about your booth or any other preferences
Please upload a png file of your company logo*

Cancelof
Do you plan to do a raffle of an item at your booth?

EXHIBITOR BOOTH & SPONSORSHIP OPTIONS (select the items for purchase below by putting a checkmark in the box to left and selecting the quantity). NOTE: If you're looking to secure an 8x20 booth space, either select 2 Basic Booth Packages ($6,000 total), or 1 Premier Booth Package & 1 Basic Booth Package ($8,000 total). Larger booth spots may be available by emailing DEC at danceeducatorscollective@gmail.com.

Basic Booth Package (select quantity of 8x10 booth spaces)

(1) 8’x10” Booth Space in Expo Hall(1) Draped 6’ Backdrop(2) Draped 3’ Side Walls Flanking Booth (1) Standard Electrical Outlet(2) Chairs(1) Waste Basket(2) Booth Attendant BadgesProfile in DEC Attendee ProgramElectronic Profile on DEC WebsiteAccess to Attendee Database (pre and post event)

$3,000.00 Quantity

Premier Booth Package (select quantity of 8x10 booth spaces)

Everything in the Basic Booth Package plus: (5) Instagram Story ads featured on the DEC Instagram prior to the event (2) Instagram Story ads featured on the DEC Instagram during the eventListed as a Featured Exhibitor in the Exhibitor Directory online and in the printed attendee bookletVerbal recognition of company during the event functionsOne full conference registration included ($699 value)One featured Ad email blast to attendees prior to event (facilitated by DEC)(3) Booth Attendant Badges

$5,000.00 Quantity

Additional Booth Attendant

$250.00 Quantity

Mainstage Sponsor

Our highest level of visibility sponsorship. Maximize your brand exposure as the Main Stage Sponsor, with your logo prominently displayed on the main stage throughout the event and featured in numerous conference photos for extensive social media visibility. This premier sponsorship also includes a complimentary Premier Package Booth, verbal recognition during the event, two full DEC conference registrations, and valuable networking opportunities. NOTE - this sponsorship comes with an 8x10 booth. Please indicate your both preference above in the designated field.

$15,000.00 Quantity

Attendee Bag (QTY 1)

Sponsoring attendee conference bags provides a valuable opportunity to showcase your brand while offering a practical item that will be used throughout the event and beyond. With your logo featured on every bag, your company will gain high visibility among conference participants, ensuring lasting recognition.

$5,000.00 Quantity

Lanyard/Badge (QTY 2)

Gain premium brand visibility by sponsoring the conference lanyards and name tags, ensuring your logo is prominently displayed on every attendee. This high-impact opportunity keeps your brand front and center throughout the event, maximizing exposure and recognition.

$5,000.00 Quantity

Pen & Notebook Sponsor (QTY 1)

Showcase your brand to an engaged audience of dance educators during business seminars at DEC. With your logo prominently displayed, these pens and notepads will leave a lasting impression and keep your company top-of-mind long after the event.

$5,000.00 Quantity

Hotel Key Sponsor (QTY 1)

Put your brand in the hands of every attendee by sponsoring the conference hotel key cards, featuring your logo and message. This exclusive opportunity ensures continuous exposure as attendees access their rooms multiple times a day.

$7,500.00 Quantity

Step & Repeat (QTY 4)

Showcase your brand in the spotlight by featuring your logo on the event step and repeat backdrop, where attendees, speakers, and media capture memorable photos. This prime sponsorship opportunity ensures high-visibility exposure in event photography, social media, and press coverage.

$2,500.00 Quantity

Opening Reception (QTY 4)

Make a lasting impression by featuring your logo on cocktail napkins, plates and logo (gobos) displayed on walls at the DEC’s opening reception, ensuring your brand is seen with every drink/bite. This high-visibility opportunity puts your company in the center of networking and social interactions.

$7,500.00 Quantity

Breakfast (QTY 4)

Start the day with high-impact brand exposure by sponsoring a conference breakfast, featuring your logo on prominent signage. You'll also have the opportunity to briefly address attendees, ensuring your message reaches an engaged audience.

$5,000.00 Quantity

Keynote Speaker (QTY 2)

Gain premier brand recognition by sponsoring a keynote speaker, with your logo prominently displayed on event signage and marketing materials. As the Keynote sponsor, you'll have the opportunity to briefly share your brand’s message and introduce the keynote speaker.

$10,000.00 Quantity

Official DEC Attendee Shirt

Showcase your brand on the official DEC conference t-shirt, worn by attendees and featuring your logo alongside 19 fellow DEC vendors. This sponsorship ensures lasting brand exposure as attendees take the t-shirt home, extending your visibility beyond the event.

$750.00 Quantity

Social Media (QTY 10)

Take over DEC’s social media for one hour and directly engage with our followers, showcasing your brand, products, and message to a highly relevant audience. This exclusive sponsorship opportunity lets you maximize visibility, drive engagement, and connect with attendees before, during, or after the event.

$10,000.00 Quantity

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Credit Card Details
First Name	Last Name
Credit Card Number	Security Code
Card Expiration

Note: Payments are processed through Stripe. All payments are final and non-refundable, reagrdless of the reason.
To ensure a smooth and professional experience for all exhibitors at the Dance Educators Collective, the following rules and regulations must be adhered to:

1. General Guidelines

• Exhibitors must adhere to all venue policies and safety regulations.

• Booth assignments are final and determined by the event organizers.

• Exhibitor representatives must wear event credentials at all times.

2. Booth Setup & Breakdown

• Setup must be completed by the designated time before the event opens.

• Breakdown cannot begin before the event’s official closing time.

• Exhibitors must not exceed their designated space or obstruct neighboring booths.

3. Display & Marketing Regulations

• Signage and promotional materials must be contained within the assigned booth space.

• Sound levels for music or promotional videos must be kept at a reasonable volume.

• Giveaways, raffles, and promotional activities must be approved by event organizers.

4. Sales & Product Restrictions

• All merchandise must be legal and relevant to the dance industry.

• Food and beverage sales are prohibited unless approved by event organizers.

• Exhibitors are responsible for collecting and reporting applicable sales tax.

5. Conduct & Professionalism

• Exhibitors must maintain a professional demeanor at all times.

• Aggressive sales tactics, inappropriate language, or unprofessional behavior will not be tolerated.

• Exhibitors must respect attendees, staff, and fellow exhibitors.

6. Liability & Insurance

• Exhibitors assume full responsibility for any damage or loss of their property.

• Proof of liability insurance may be required by event organizers.

• The event organizers and venue are not liable for any injury, theft, or damages.

7. Compliance & Enforcement

• Failure to comply with these regulations may result in removal from the event without refund.

• Event organizers have the final authority on all exhibitor-related matters.

• All sales are final. No refunds.

By exhibiting at the Dance Educators Collective, exhibitors agree to these rules and regulations.
Authorized Signature Agrees To All Terms and Conditions Which May be Amended From Time to Time By Dance Educators Collective, LLC at its sole discretion.*

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EXHIBITOR & SPONSORSHIPS