JAX COMMUNITY FAIR

 

Event Dates: Saturday, May 23, 2026

Set up Time: 7am to 9am

Event time: 10am to 3pm

Location:

Adam W. Herbert University Center

12000 Alumni Dr., Jacksonville, FL 32224

CONNECTIONS TO THE NATIONS, LLC., HAS BEEN PRODUCING THE JAX COMMUNITY FAIR SINCE 2002. OUR LAST FAIR HAD OVER 5,000 ATTENDEES. IT IS AN INDOOR/OUTDOOR COMMUNITY SERVICE EVENT. 

TO SEE OUR PAST AND FUTURE EVENTS, YOU MAY VISIT OUR WEBSITE AT https://www.connectionstothenations.com/next_event

WE LOOK FORWARD TO YOU JOINING OUR TEAM OF VOLUNTEERS!

*Please keep in mind that all participants must adhere to all UNF rules and regulations.

VOLUNTEER REGULATIONS

ALL VOLUNTEERS MUST:

1. Fill out and sign this volunteer form prio to the event date.
2. Wear clothing that has no printed company logos, slogans or profane wording, drawings, etc. 
3. Attend the pre event meeting (We will notify you of the day and time).
4. Pick up a Volunteer Badge at the entrance Welcome Desk.
5. Sign in at the Welcome Dest with the time of arrival.
6. Report to your assigned area.
7. Sign out when your duties are done. 

*A Certificate of Community Service hours will be sent via email, but only to those who have filled all of the above requirements. 

I, the volunteer agree to the following terms and conditions

• You will be assigned a time slot and an area to work which will be discussed with you at the meeting prior to the event. You must let us know emmediately if you are unable to cover your shift or need to leave in an emergency.

• Volunteers are responsible for arriving at least 10 minutes prior to their shift.

• Unless specified in writing, there will be no exclusivity of any company or products. If a sponsor or vendor informs you they have exclusivity please verify with your supervisor or event staff member and have them speak to the vendor/sponsor directly.

• You must report any vendor who does not comply to UNF rules, if they continue with the noncompliance please report it to one of the event organizers and they will ask them to leave the premises.

• Please call Arlene Ortiz, Janette Falcon if there are any vendors wanting to break down early. NO EARLY BREAKDOWN will be permitted unless approved by Arlene or Janette.

• If someone needs to breakdown please make sure they have our permission and stay close by to ensure it is done in a manner which does not interfere the traffic flow of attendees on the hallways. 

 

• Connection to the Nations, LLC., is not responsible for any minors attending without an adult. Parents are responsible for their children and must always accompany them. Please ask any children who are alone where their parent is and try to contact one of the staff to find their parent. 

• Minor Volunteers must have their parents permission to work the event and sign this authorizatin form. They must also supply an emergency contact number.

• Volunteers may not consume or give away any alcoholic beverages on or around the premises before (set up) during the event, or after (during break down) of the event. Violators will be escorted out of the building and will not be allowed to participate again in any of our events.

• No one is allowed to sell canned or bottled drinks, such as sodas, water, or any food items. Any attendees (not participants) eating inside the venue should be asked to step out into the covered patio area to eat.

 

• Should you see any companies selling drinks please inform them the venue does not allow it. 

• Check and make sure that companies who arrive to set up match the name on the map list and the number on table they were assigned.

 

• If a vendor does not have a tablecloth, please let them know we can supply a table cloth for an additional fee of $15. Please call your supervisor to take care of the payment and bring them the tablecloth

• Also inform vendors their table cloths must be ironed or steamed, and we can provide the steamer if they need it.

 

• Marijuana graphics, posters or products with marijuana pictures or may NOT be sold at this event. Please report it to the event staff if you see items or visual merchandising related to marijuana, so they are able to address the issue.

• It is strictly prohibited to hand out flyers or give out any information about another event at this UNF facility.

• Anyone, vendor, sponsor or visitor, who is caught placing any advertising on walls or bathroom of the venue, will be escorted out of the building. Please ask them kindly to stop what they are doing and if they continue to do so, report them to us. 

 

• By confirming your participation in this event, you are authorizing Connections to the Nations, LLC, to use photos or videos of yourself for promotional purposes on our website or future presentations.

 

• All Volunteers must comply with the terms listed above, and behave in a professional manner at all times during the time they volunteer at the event. Any violent, or disruptive behaviour will not be tolerated and you will be asked to leave the premises or call your parent or guardian to come pick you up.

 

• We, the Volunteers, are aware that Connections to the Nations, LLC., reserves the right of admission, and that noncompliance of any of the above regulations, can be cause for us to be banned from this and future events. 

PLEASE INITIAL BELOW:

Release of Responsibility Statement

Connection to the Nations, LLC., owners and producers of the Jax Community Fair, its Agency, JJ Promotions Group, LLC,. and the event venue, The University of North Florida, assume no responsibility for any financial loss theft or injury, during, after or prior to their event. Volunteers shall hold the producers, venue and all their affiliates, employees agencies & contractors harmless from any actions, suits, claims, payment costs or damages incurred or arising from their participation in this event. Event dates: Saturday, May 23, 2026. 

Non Compete Clause

Event participants acknowledge that their participation will expose them to information, ideas, methods, and contacts that are the intellectual property of the event organizers and producers. Participants may not duplicate this event in whole or part. If participants violate this agreement clause, the organizer/producer may seek financial damages. 

Signature, If you are a minor, your parent or guardian must be in agreement of your participation in the event and must be aware of all of the rules and regulations stated in this document. The parent or guardian furthermore agrees to release all event organizers, affiliates, employees and venue, of all responsibility upon signature of this applcation.

This Document is a contract between Connections to the Nations, LLC., owner and producer of the Jax Community Fair and the above-mentioned Volunteer. Upon its signature and acceptance, it will serve as a binding legal document.