GLTA Sanctioning Request

Dear Group Leaders,

Thank you for your continued support of the GLTA. Your efforts are greatly appreciated!

Please enter your group details in each required fields in the form below. If you have multiple tournaments for us to list on the GLTA World Tour Calendar - please add each tournament Individually. You can do so by filling out this form multiple times.

Once we've approved your group and tournament for sanctioning and you have paid your membership fee, we can then place each submitted tournament on the GLTA World Tour Calendar. We will also send you a license to use the tournament software Tournament Planner to enter registration details and list your tournament on the GLTA tournament registration website. This site is where players will go to register for your tournament. Note that a third-party vendor provides this registration website and tournament planner software. Though we can customize them, many of the features are limited to what has been implemented by the vendor for all of their clients, not only GLTA.

Though you will get one license per group for the entire GLTA year, you will need to submit a form to sanction each tournament. It is recommended that you fill this form out at least 8 months prior to your tournament(s) and publish registration at least 6 months before your tournament. Your registration start date can be set at a later date.

Thanks again for partnering with GLTA!

Do not hesitate to contact us if you have any questions.

All the best,
GLTA Executive Board
https://glta.net/executive-board/
Existing Group Name*
Choose your group name from the drop down...or select *****New Group***** if you are a new group looking to sanction with us.
New Group Name*
Group Name*
Group Details Auto Complete
Not for profit*

YesNo

Group Social Media Details
Website
Facebook
Instagram

Voting Member Details
Enter the contact details of your team member who will vote in the GLTA Elections (approx. every November) and any special GLTA elections or votes throughout the year.
Voting Member Contact Title*
President, Tournament Director, etc.
Voting Member Contact Email*
Do not Provide the tournament directors email, unless this is an email checked on a daily basis. Elections and other details will be sent to this email. Do not provide an email that is only checked during the tournament.
Voting Member Contact Name*
Voting Member Contact Phone*
Additional Group Team Members - Name(s)
Additional team members to be contacted by the board with licensing, ranking details, or to be added to GLTA Directors group. Separate each name with a semicolon i.e. Monsieur X; Jane Doe; Jan Jansen
Additional Group Team Members - Email(s)
Separate multiple emails with semicolon i.e. email1@gmail.com; email2@hotmail.com; email3@yahoo.com

Tournament Sanctioning
Hosting a GLTA Tournament?*

YesNo

Tournament Director Info
Tournament Director Name(s)*
Provide the list of TD names, starting with the main TD first. Separate names with semicolon i.e. Monsieur X; Jane Doe; Jan Jansen
Tournament Director Email(s)*
This can be different than the voting member's email address and should be the email you use to respond to during the tournament. This is also the email you will put in the registration. Separate multiple emails with semicolon i.e. email1@gmail.com; email2@hotmail.com; email3@yahoo.com
Tournament Director Phone Number(s)*
Separate multiple phone numbers with semicolon. Be sure to include the country code. i.e. +1 (555) 555-5555; 0048 333 33 33 33; +81 (777) 777-7777
Tournament Planning Assistance Needed?*

YesNo

Tennis Venue
Main Tennis Venue Name*
Enter the main tennis venue. If there are multiple venues, enter only the main tennis venue here. There is a section below for additional venues (if any).
Main Tennis Venue Address
Main Tennis Venue Location*
Main Tennis Venue Postal Code
Main Tennis Venue Number of Courts*
Enter the approximate total number of courts you intend to reserve, initially. We know this might change.
Additional Tennis Venue(s) - Name(s)
Enter all additional tennis venue names separated by semicolon.
Additional Tennis Venue(s) - Total Number of Courts
Enter the approximate total number of courts reserved for the additional tennis venues.

Wrap-up
Once the completed form and the funds required for GLTA sanctioning are submitted and approved by the GLTA Board, the tournament will be included on the GLTA Tour Schedule, and your group will receive sanctioning for another year. The GLTA Board will approve date selections on a first come first serve basis, with special consideration given to long-standing tournaments. Once the application has been submitted and approved, the member organization must receive GLTA Board approval before changing the published tournament dates. It is the responsibility of the member groups to inform the GLTA Board of any Director or President changes made after submission of the approved sanctioning application.
Sanctioning Agreement

I AGREE with the above sanctioning statement.
Operate Non-Profit Agreement

I CERTIFY that I will operate the tournament on a non-profit basis.
Rulebook Usage Agreement

I CERTIFY that I will abide by the GLTA rulebook in effect at the time of the tournament
Anti-Harassment and Non-Discrimination Policy

I CERTIFY that I have implemented an anti-harassment and non-discrimination policy as required by the bylaws
Once the completed form and the funds required for GLTA sanctioning are submitted and approved by the GLTA Board, the tournament will be included on the GLTA Tour Schedule, and your group will receive sanctioning for another year. The GLTA Board will approve date selections on a first come first serve basis, with special consideration given to long-standing tournaments. Once the application has been submitted and approved, the member organization must receive GLTA Board approval before changing the published tournament dates. It is the responsibility of the member groups to inform the GLTA Board of any Director or President changes made after submission of the approved sanctioning application.
Payment Agreement

I understand and AGREE to pay my GLTA fees, as outlined below, when requested.
There are a couple of costs associated with GLTA Sanctioning. One is the yearly membership fee ($175 USD). This fee is charged each year, by the GLTA Treasurer. This typically is sent after sanctioning, before or after the tournament. The second fee is the per player fee. This is charged after the tournament and is ($5 USD) per player of your tournament. We know that some players enter and do not play. Either you or the ranking director (during ranking processing) will remove all the players who have not actually played. The Treasurer will then send you a bill to pay this per player fee. The total fee will be $5 times the number of players.

It's the tournament teams responsibility to budget for these fees and to pay them on time, when requested by the GLTA treasurer.
Should be Empty:

Voting Member Details

Tournament Sanctioning

Tournament Details

Tennis Venue

Wrap-up