ARC25 Exhibitor Registration Form

  • Exhibitor Pre-Registration Form

    Elfia Arcen 2025

  • This form is intended for exhibitors/merchants.

  • Contact information

  • You have indicated that you sell more than 30% food. This means that you fall under catering. It does not matter whether you sell the food packaged or unpackaged.

    Register as caterer.

  • Company information

  • Booth Information

    This information is used to ensure our exhibitors match the look and feel of our festival, and may be used in publications, for example on our website.
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  • Location

  • The following location types are available, a standard package of parking tickets and wristbands is included in this price. Additionational accreditation can be purchashed up to four weeks in advance of the event. All prices are without VAT.

     Type & zone

    Entrance Ticket

    car parking tickets

    Maximum vehicle length: 5 meters

    		 Price

    Indoor Area 51 Zone
    Empty Floor: 2m x 2m

    		  1 sets No car parking ticket From €290

    Indoor Area 51 Zone
    Empty Floor: 4m x 2m

    		 2 sets 1 car (max 5m) parking ticket From €580

    Starter market stall
    Table 2.7m x 0.5m
    Roof 2.9m x 1.9m

    		 1 sets No car parking ticket From €375

    Fantasy Party Zone

    Market Stall
    Table: 3.9cm x 1.1m
    Floor: 4.3m x 2.5m

     

    		 2 sets 1 car (max 5m) parking ticket From €575

    Witches Zone 

    Market stalls
    Table: 3.9m x 1.1m
    Floor: 4.3m x 2.5m

    		 2 sets 1 car (max 5m) parking ticket From €575

    Dinosaur Zone

    Market stalls
    Table: 3.9m x 1.1m
    Floor: 4.30m x 2.5m

    		 2 sets 1 car (max 5m) parking ticket From €575

    Steampunk Zone

    Pavilions
    Tent 5m x 5m

    		 4 sets 1 car (max 5m) parking ticket

    From €1450

    Cosplay Zone

    Pavilions
    Tent 5m x 5m

    		 4 sets 1 car (max 5m) parking ticket

    From €1450

     

    Mermaid Zone

    Wooden pavilions
    3.5m x 3.5m

    		 1 sets 1 car (max 5m) parking ticket From €900

    Medieval Zone

    Open spaces
    Minimum street length: 3m 

    min 3m deep, max 6m deep

    		 3 sets 1 car (max 5m) parking ticket

    From €150 p/m street length

    Every extra meter depth: €100

     

  • Space on Elfia is very limited. We will try to adhere to your first choice, however if there is not enough space - we might offer you a other location if applicable.

    For open spots: you MUST absolutely ensure very good ground protection; not burlap sacks or plastic sheeting, but a sturdy, semi-hard or hard surface, such as wood. You can rent wooden floors from us if you do not have them yourself.

    For open spots: you must decorate your own tent  with original and distinctive options that contribute to a special experience.

  • Options Outdoor Space

    If your preference is an open space note the length and depth here:

  • You will need wooden flooring underneath your stand. 

    Thin (sail) cloth or tarpulin is not allowed. This is to prevent damage to the grass.

    If you don't have your own floor, you can rent approved wooden flooring from us.

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  • Rent wooden floor

    For €8,00 per m2 you can rent a wooden floor for your open spot. If you want to rent floor, you will need to rent a minimum of 9m2 (3mx3m). The floor is ready at your location. Write down the length and depts of the wooden floor you need.

  • Electricity

  • Included is a 300W allowance, perfect for led lights, phone and other chargers.

    An additional 1800W connection is required for a water cooker, coffee machine, etc.

    Additional 1800W connection per € 100/connection.

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  • Additional items

    You can rent furniture from us to be delivered to your stand location
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  • Additional accreditation

    If you want to purchase additional accreditation items, you can do that here. Included in your stand price is one parking ticket and one or two accreditations depending on your booth. Parking tickets bought before 21 August are allowed to enter the terrain and unload their vehicle directly on-site. Parking tickets bought after 21 August provide access to designated parking spots only.
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  • Wifi/Internet at your location

  • Historically mobile network availabilty has been problematic at our beautiful venues. Especially with thousands of people on the terrain, getting cell reception for payments is not to be expected.

    Together with WLAN4Rent we can offer your a wifi hotspot for your location.

    WLAN4Rent provides ultra-fast wifi via fiber, with Starlink as a backup. The connection runs through a firewall to our private 4G tower on-site, then wirelessly distributed to wifi boxes.

    In short: Fiber + Starlink backup + Private tower = always reliable wifi!

    You will receive your own personal router and login code.

    A service engineer will be on the festival grounds at all times to ensure a working connection.You will receive a suport phone number you can call if you are having issues with your connection.

    WiFi terminal for payment terminals: € 100

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  • Boost Your Visibility with a Creative Workshop!

  • Want to Elevate Your Exhibit and Attract More Fans?
    Host an Exclusive Workshop at Elfia!

    Step into the spotlight and deliver an unforgettable, hands-on experience in the Fable Forge, our dedicated workshop space designed to spotlight creativity and craft.

    Whether your passion is makeup artistry, sculpting, gaming, taxidermy, acting, or something wildly original, we want workshops that wow. This is your chance to directly engage with attendees and leave them buzzing about your brand.

    Limited spaces available.
    Workshop sessions range from €100 to €250, depending on the subject, duration and whether participants are required to pay. Prices will be discussed with you privately 

    What you get:
    ✨ Premium exposure — Featured in our printed Elfia Herald, our Elfia website, and across social media
    ✨ Audience growth — direct engagement that drives traffic back to your booth
    ✨ Brand building — position yourself as an expert and stand out from the crowd

    Don’t just exhibit. Make an impact.

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  • Site Access & Unloading Schedule

    After the selected, you will receive a designated day and time slot to enter the site for unloading and setup. You will have maximum one hour to unload your vehicle on the festival grounds. Please note that this window is fixed, and we do not work with individual ETAs. If you arrive earlier, you may need to wait until your scheduled time. Light items can always be brought in by hand or with trolleys if needed. If your assigned time truly doesn’t work for you, please reach out

  • Terms and Conditions

  • Offer
    When you are selected, you will receive an offer. You are kindly requested to answer within 3 days if you accept the offer or not. When you accept the offer, you will receive an invoice together with further info.

    Payment
    After receiving the invoice, you have 14 days to pay the total invoice. Your payment must be credited to IBAN Number NL77 INGB 0009630734 in the name of Stelf B.V. 

    Cancellation
    Cancellation can only be made in writing. The cancellation fee depends on the period of cancellation. Please refer to the Terms and Conditions.

    By signing this document you agree to the Terms and Conditions.

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  • Any submissions after 17 July 2025 will automatically be placed on our waiting list.

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