2025 Flag City BalloonFest Non-Profit Charity Registration
To be eligible as a non-profit vendor, you must be a 501(c)(3) organization that serves the City of Findlay or the Greater Hancock County area. No political groups are permitted. The vendor must submit a completed registration, Certificate of Insurance, and agree to all terms set forth by June 1, 2025. Insurance: Vendors must submit a Certificate of Liability Insurance with a minimum of $1,000,000 coverage naming the Flag City BalloonFest as certificate holder and as an additional insured.Event Dates: Friday, August 8th thru Sunday, August 10th, 2025. The event times are from 5-9pm on Friday, August 8th and 11am-9pm on Saturday, August 9th.Event Location: Emory Adams Park, Findlay, Ohio 45840Booth Size & Location: You will be provided one (1) 8' table and 2 chairs located in the Flag City BalloonFest Event tent. This tent will have lighting provided and sides in case of inclement weather.Vendor Parking: All vendors will be provided with one (1) parking pass in the reserved parking area. Additional vehicles must be parked in the designated General Public parking areas. Any unauthorized vehicles in the vendor area will be towed at the owner's expense.Set Up Time: Vendors must be set up on Friday, August 8, 2025, by no later than 4:30 p.m.Tear Down Time: Tear down deadline for vendors will be Sunday morning August 10, 2025, by 11:00am.
Email
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example@example.com
Name of 501 (c)(3) Organization
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Address
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Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Name
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First Name
Last Name
Phone Number
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Please enter a valid phone number.
Email
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example@example.com
What service(s) does your non-profit organization provide to the community?
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Trash Removal, Cardboard & Site Cleanup Acknowledgement:Vendors are responsible for proper removal of all trash from their booth.All trash is to be placed in the trash dumpster ONLY and not disposed of in trash cans throughout the site. All cardboard is to be placed in the cardboard only container near the dumpster. Boxes should be broken down and placed in the rear of the container.All vendors are required to clean their area completely.Your spot must be vacated and cleaned by 11:00am on Sunday, August 10, 2025.If cardboard or trash is NOT disposed of properly, you will NOT be permitted back to the event and assessed an additional fee of $200.
I understand and agree to the above requirement.
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I agree
Indemnification:The Flag City BalloonFest, Inc. will not be liable for any expense, loss and/or injury incurred by the vendor and the vendor agrees to indemnify the Flag City BalloonFest, Inc. for any expense, loss and/or injury incurred by the Flag City BalloonFest staff, board members, and volunteers as a result of the vendor's participation in this event.
I understand and agree to the above requirement.
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I agree
Application Acknowledgment:Prior to the deadline of June 1, 2025, you agree to the following requirements: submit online registration and Certificate of Insurance.Applications will NOT be considered complete until all forms are received.Any vendor who cannot conform to these guidelines will not be accepted.
I understand and agree to the above requirement.
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I agree
By typing my name below, I agree to work in a cooperative manner with the Flag City BalloonFest, Inc. for a successful event. I have read and understand the Vendor registration above and agree to abide by all guidelines set therein. Name
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First Name
Last Name
Please mail your Certificate of Insurance to:Flag City BalloonFest2703 N. Main Street, Suite 208Findlay, OH 45840 Date:
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