Art in the Park 2025 Exhibitor's Package

Visual Arts Mississauga (VAM) invites artists and artisans to participate in ART IN THE PARK FESTIVAL 2025. This unique art fair allows artists the opportunity to exhibit and sell their work in the splendor of Riverwood and Visual Arts Mississauga’s Art Centre. Guests also enjoy talented local musicians throughout the day and select food vendors. 

Exhibitor space is available indoors in the VAM Art Centre, the Historic MacEwan Barn as well as outside on the front lawn. 

Applications to exhibit are due by Monday, May 12, 2025 at 11:59 pm.

Note: applying as an exhibitor does not guarantee acceptance into ART IN THE PARK - applicants will be notified of their application status by May 26, 2025.

Application Deadline	Monday, May 12, 2025 at 11:59pm
Applicants Notified	Monday, May 26, 2025
Art In The Park	September 13 - September 14 from 10am - 4pm

• All works must be original to the participating artist and not assisted, imported, or manufactured by others. Any works deemed unoriginal to the artist will be removed from the sales area or the exhibiting artist will be asked to leave the art fair entirely.
• Applicants must submit up to three (3) to five (5) recent digital images that are examples of your work representing proposed pieces for sale at ART IN THE PARK. Images should be as clear as they may be used for publicity purposes (JPG 300 dpi resolution is best). Works not represented in the images provided may not be sold at ART IN THE PARK (ie. In the case of applications listing paintings and jewelry, both must be present at event and vice versa in application photographs)
• Exhibitors must be present at their designated booth for the day or have it supervised. Under no circumstance is an exhibitor permitted to set up or dismantle during event hours of 10 am – 4 pm without the express consent of the Events and Exhibitions Coordinator. This includes inclement weather delays. To ensure a smooth flow of operations and to be fair to all exhibitors, VAM will request that exhibitors arrive and leave at a designated time.
• Booth and table signage should be of a professional nature.
• All participants are responsible for their own cash and carry procedures and security of their cash boxes etc. Vendors may operate their own sales with systems such as Square as WiFi is available in the Art Centre or e-transfer. Unfortunately, WiFi is not available for the lawn or barn booths. VAM does not take any commissions on sales and will not process any monetary transactions on behalf of vendors.
• It is up to the exhibitor to price their work. VAM advises that works should be priced clearly and to sell. Past vendors sold the most pieces in the $20-$50 price range and $50-$100 price range.
• Participants will not hold VAM responsible for breakage or damage of work or inclement weather conditions.
• Exhibitors are responsible for collection and submission of any applicable taxes on their work.
• Entry fees are non-refundable including due to inclement weather or other conditions as this a rain or shine event.

Location	Fee
Corporate Lawn Booth (10 ft. x 10 ft. - including tent)	$150 + HST/Day (Total = $169.50)
Corporate Indoor Booth (6x2 ft table)	$175 + HST/Day (Total = $197.75)

Payment will not be processed unless the exhibitor’s application is successful – booths are allocated once applications have been reviewed. Vendors will be selected based on merit, with a limit to the number of vendors for each type of item/craft. Priority will be given to Mississauga residents. Please note that prices include coverage of Special Event License fees required by the City of Mississauga as of May 2015.

Each booth includes one table and a chair (6’ table). Additional tables and chairs are available for rent but must be pre-ordered and cannot be requested on the day of the event. If you require wall space, VAM will provide 4 hanging wires with 4 hooks in each wire. Folding chairs and tables are the property of Visual Arts Mississauga and are in used condition. Exhibitors are most welcomed to bring their own furniture to use within their booth space and forfeit those supplied by VAM.

Lawn exhibitors are responsible for providing their own tent – sand bags or water bottles are required to weight the tent down. The lawn has an underground irrigation system so tent pegging is not permitted. Interior exhibitors are not required to have a booth cover. Table cloths or covers are recommended to best present your work and are the responsibility of the exhibitor.

Maximum tent size is 10ft. 

Deadline for application is May 12 by 11:59 pm. Completed exhibitor applications must include the following information:

• An accurately and clearly completed Application Form
• 3-5 quality images representing your work to be sold (JPG format and true to likeness of items)
• An Artist’s bio (max 150 words)
• An image or illustration of what your booth will look like – please indicate if you have tabletop displays, would like to use our wall hanging system, will be bringing spotlights, have a full cage for display, etc. This information will best allow the committee to determine the appropriateness of your booth placement.

Applications received that are missing any of the above information will be considered incomplete and won’t be submitted to the committee for review. Accepted applicants must submit full payment by June 20 at 4 pm.

Three (3) to five (5) images need to accompany your application (300 dpi is preferred). Images may be used for marketing of ART IN THE PARK, only if the applicant is an accepted vendor. Images should be clearly labeled with artist’s name, item name or title, and medium for the committee’s review.

Exhibitors accepted into ART IN THE PARK will receive specific information about set up and take down procedures. To make the set-up and take-down as smooth as possible, we suggest that you bring your own cart.

Exhibitors may use the roundabout at the front of the Art Centre for drop-off purposes only – no long-term parking please! Alternately, exhibitors may park in the main parking lot and transport works through the barrier-free MacEwan Terrace Garden pathway. Take down is from 4:00 – 5:00 pm. Take down before 4 pm is not acceptable.

Art In The Park Day 1: Saturday, September 13 from 10 - 4pm 

Set Up (Art Centre & Barn)	Friday, September 12 from 2pm - 7pm
Set Up (Lawn Booth)	Saturday, September 13 from 7am - 9:30 am
Take Down	Saturday, September 13 from 4pm - 5pm

 

Art In The Park Day 2: Sunday, September 14 from 10 - 4pm

Set Up (Art Centre & Barn)	Saturday, September 13 from 5:30-9pm
Set up (Lawn Booth)	Sunday, September 14 from 7am - 9:30am
Take Down	Sunday, September 14 from 4pm - 5pm

Visual Arts Mississauga reserves the right to use any participant’s entry images as well as photos taken before, during and at take-down of the event for current and future promotions of ART IN THE PARK. VAM will promote the event through posters at various locations throughout the greater Mississauga area and will make use social media, and print (where available). In previous years, we've had over 1500 attendees. Last year (2024), the two day festival had approx. 2500 visitors. To make the event as successful as possible, VAM encourages all artists to extend invitations to their customer and contact lists as well. Artists are encouraged to distribute business cards and /or promotional items to visitors to ART IN THE PARK.