Brownfields 2025 Affiliate Meeting Requests

Organization Profile
Planning and On-Site Contact Name*
Organization*
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Email*
example@example.com
Does your organization have current legal business in front of the EPA?

YesNo
Are you, or is your organization, a Federally Registered Lobbyist?

YesNo
Meeting/Function Profile
Meeting Function/Title*
Purpose/Description of Meeting or Function*
Open to all Conference Attendees?*

YesNo
Invitation Only?

YesNo
Affiliate functions will be listed in the conference program guide if information is received prior to the program guide cut-off. “Invitation Only” functions will be listed as such in the program guide.
Preferred Date (Select all dates that work for your meeting/function) As it is important to ensure affiliate meetings do not take place at the same time as Conference educational programming and/or exhibits, the recommended dates and times are:*

Tuesday, August 5, between the hours of 7:30 am - 2:30 pm and/or 7:30 pm-9:00 pmWednesday, August 6, between the hours of 6:00 – 7:45 am, 12:45 – 1:45 pm, and/or from 6:30 - 8:00 pmThursday, August 7, between the hours of 6:00 – 7:45 am, 12:45 pm - 1:45 pm, and/or 7:00-9:00 pmFriday, August 8, between the hours of 6:00 – 9:00 am and/or 11:30 - 3:00 pm
Preferred Start and End Time*
Food and Beverage Request

OVG Hospitality has exclusive catering rights for all food and beverage served at McCormick Place. Contact information will be provided to organizations that require food and beverage, once their event has been approved. Organizations are responsible for ordering, paying for and/or cancelling catering services, if necessary. All catering arrangements, including the establishment of an account, should be made directly with the OVG Hospitality catering contact.
Do you require any food and beverage for your event?*

YesNo
Will EPA Grant funding be used to pay for food?**

YesNo
*Any option including alcoholic beverages must use a cash bar.
Logistical Requirements

All affiliate meeting rooms will be pre-set with a head table for (2) people with a standing lectern, except those set in a Hollow Square and/or Conference Style, a table with 2 chairs outside the room for registration. An assortment of meeting rooms styles will be available throughout the conference on a first requested, first assigned basis. In order to keep our costs to a minimum, these meeting rooms will be pre-set and remain in that standard set for the week. Any equipment or labor charges for revised room sets will be the responsibility of the organization.
Estimated Attendance*
Room Setup Preference*

Theater Setup. Chairs are in rows facing the head table. Ideal for presentations and seminars.Classroom Setup. Rows of tables with chairs facing the head table. Ideal for teaching, training and note taking.Hollow Square Setup. Tables set in a square or rectangle with chairs placed outside of the table. Ideal for committee meetings, team building, brainstorming, discussions and working meals.Conference Setup. Rectangle or oval shaped tables are set up with chairs on both sides and ends. Typically for up to 12 people. Ideal for committee meetings, conference/exchange, brain storming and small group discussions.Rounds Setup. Round tables arranged to maximize seating requirements. Plan on 10 people seated per table. Ideal for meal-centered events, encouraging business and socialization, brainstorming, team building and small group discussions.
Do you require any audio visual equipment and/or services?*

YesNo
Should be Empty:

Organization Profile

Meeting/Function Profile

Food and Beverage Request

Logistical Requirements