Vendor Payment Request (SAP)

Vendor Payment Request

For Internal Use Only (Please do not share with vendors)
Date Submitted

MonthDayYear
Date
Event Name*
Should match corresponding Event Proposal (EP)
EP# (or Contract#)
The EP# can be found on Monday.com Event Proposal Board; Contract#s are provided once finalized
Chapter Requestor Name
Chapter Requestor Email
example@example.com
Chapter*
Type of Request*

Vendor Registration + Invoice Payment (New Vendor)Vendor Registration Only (New Vendor)Invoice Payment Only (Existing Vendor)
Vendor Information
Existing or New Vendor

Existing VendorNew VendorUnsure - maybe already registered
Vendor's Legal Name*
Should match W9 exactly
Vendor ID
If unknown, leave blank
Vendor Primary Contact*

First NameLast Name
Vendor Phone Number

Country CodeArea CodePhone Number
Vendor Email (Finance)*
example@example.com
Vendor Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Accounting Information
Company Code

1001 - AIDS Healthcare Foundation (AHF)1002 - Pharmacy for Humanity (P4H)
Company Code (Number Only)
AHF WBS*
P4H WBS
AHF GL*
P4H GL*
Invoice Information
Invoice Date*

MonthDayYear
Invoices are paid net 30; please backdate at least two weeks to expedite if vendor cannot wait the whole 30 days
Invoice No.*
Invoice Amount*
Enter only numbers
Description of Services/Goods*
Notes/Comments
Invoice*

Needs to have a unique invoice# and match W9 vendor info
Cancelof
W9/ Vendor Packet

Cancelof
Contract

Required for a) one-time payments over $5k or b) repeat payments over $600/year
Cancelof
P4H Cover Page for Sponsorships*

Should be filled out by Chapter member NOT the vendor
Cancelof
Additional Documents

i.e. Sponsorship Letter/deck (required for all sponsorships), Supporting Documentation
Cancelof
Should be Empty:

Vendor Payment Request

Vendor Information

Accounting Information

Invoice Information