Large Event Grant Fund

1

Which grant are you applying for?Please select all if you are applying for multiple. Please note your event is only eligible to receive one grant but will be considered for the grant that best fits the proposal you submit

Incentive

Stability

Retention

2

Event name

3

Describe what will happen at your event. 150 words maximum.i. Music, performances, exhibits, or demos ii. Food or drink iii. Local vendors or shopping opportunities iv. What ages might enjoy the event?

0/150

4

Event Website

5

Will this event be held in the City of Portland?This program is funded by City of Portland and the Visitor Development Fund to support tourism in central city.

Yes

No

6

What are the proposed dates for your event?Please note eligibility requirements for the grant you are applying for.

7

Where will your event take place? If you are unsure, please enter "TBD".

8

What organization is producing the event?

9

Is the producer located in Multnomah, Clackamas, or Washington County or partnered with a Portland area organization to produce the event?Please note eligibility requirements for the grant you are applying for.

YESNO

10

Has the event been held for at least five years? This does not have to be five consecutive years.

YESNO

11

Is your event at risk of any of the following?Check all that apply

Locating to a different city

A greatly diminished visitor experience due to unforeseen complications or circumstances

Canceling the event

12

Can your event be categorized as music, food, performance art, festivals, fairs, or cultural?

YESNO

13

Is your event a conference, convention, political or religious?This grant supports public events open to a broad community audience. Conferences, conventions, and political or religious events are ineligible. Please review the eligibility requirements for this grant fund.

YESNO

14

Indicate how your event might contribute positively to Portland's economy and reputation. Include examples when possible. 150 words maximum.150 words maximum.

0/150

15

Share how your event advances equity, diversity, inclusion, and/or accessibility. Include specific examples. 150 words maximum.150 words maximum

0/150

16

How has your event engaged with local businesses and community organizations? Be specific and share any impact your event has had because of your engagement. You can reference previous events that you have held. 150 words maximum.150 words maximum

0/150

17

Is this event open to the public?This program strives to support events that are welcoming to all Portlanders. (all ages not required; ticketed events are allowed)

Yes

No

18

Select all that apply to your event.

Free event

Paid event

Ticketed event

All ages event

Include free activation open to the public such as a fireworks show, free concert, etc

19

Tell us more about the free portion of your event

20

What is the ticket price range?

21

What is the estimated attendance for your eventPlease note eligibility requirements for the grant you are applying for.

22

Method for calculating.Please indicate if the attendance is manually counted, software (ex: Placer), etc.

23

How did you estimate attendance?

Ticket sales from similar events

Attendance from similar event

24

Ticket sales from similar events.

(1) Event name

(1) Location

(1) Total tickets

(1) Dates of the event

(2) Event Name

(2) Location

(2) Total tickets

(2) Dates of the event

25

Attendance from similar events.

(1) Event name

(1) Location

(1) Total tickets

(1) Dates of the event

(2) Event Name

(2) Location

(2) Total tickets

(2) Dates of the event

26

Has your event demonstrated success in attracting a minimum of 10% out-of-state guests to your events? If you are estimating, please consider events similar to what you are proposing.

Yes

No

27

Method for calculating.Explain how you the data is collected to confirm out-of-state attendance and provide an example

28

Have your events drawn national or international media attention?Please consider events that are similar to the event you are proposing for.

Yes

No

29

Media coverage earned

Event name

Location

Media coverage earned (link)

30

Do you have at least 60% of the event funding secured? This should not include any requested funding from this grant program. Secured funding can include expected ticket sales, event merch, event concessions, sponsorship (cash or in-kind), or own investment.

Yes

No

31

Do you understand that, if selected, additional financial information may be requested before a final funding decision is made?

Yes

No

32

What is the total event budget?

33

How much funding are you requesting from the grant opportunity?Please note the grant guidelines when submitting your request

34

What will you use the funding for if you are awarded? Be specific.Include why the public funding is needed to support the event.

35

Has this event received (or expects to receive) funding from the City of Portland? E.g., Portland Parks and Recreation, Portland Bureau of Transportation (PBOT), Office of Arts and Culture

YESNO

36

Tell us more about the funding you have received or expect to receive, including who has provided the funding and how much they have provided.

37

Do you have at least one reference from a host city office/bureau or host city destination management organization where the event has been held previously? Please consider events that are similar to the event you are proposing.

Yes

No

38

Reference

Organization

Reference name

Reference email

39

Upload your reference letter here.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

40

Does this event have the potential to return to Portland in the future?

Yes

No

41

Tell us more: is this an annual event or a traveling event? What determines if the event will return in the future?

42

Upload any event promotional materials here.

Drag and drop files here

Select files to upload

Max. file size: 10.6MB

43

Include relevant event links here.

44

Organization / Business* This field is required.Name of organization or business producing the event

45

Name* This field is required.Name of individual applying for this grant

First Name

Last Name

46

PronounsSelect all that apply

He/him

She/her

They/them

Other

47

OTHER: Tell us more.

48

TitleTitle of individual applying for this grant

49

Email* This field is required.Email of individual applying for this grant

example@example.com

50

Phone* This field is required.Phone number for individual applying for this grant. Please enter a valid phone number.

Please enter a valid phone number.

51

Address* This field is required.Address of the organization or business producing the event

Street Address

Street Address Line 2

City

State / Province

Postal / Zip Code

Country

53

OTHER: Tell us more.

54

If you would like to receive email updates from Prosper Portland regarding support for event producers, film industry, small businesses, and other Prosper Portland programs, check the box below.

Yes, subscribe me to this newsletter.

55

Prosper Portland is committed to diversity, equity, and inclusion. It is important to our agency that grant opportunities reach all communities, including those that have been historically excluded from government programs and services. We ask about race and ethnicity in the work we do to provide the best services and policies, and to reduce inequities and disparities. The following information will not be scored or evaluated as part of your application but will be used in the aggregate to evaluate the diversity of the applicant pool.

56

Racial & Ethnic IdentitySelect all that apply

Asian

Black and/or African American

Hispanic or Latino/a/x/e

Middle Eastern / North African

Native American / Indigenous

Native Hawaiian or Pacific Islander

White

Do not wish to provide

Prefer to self-describe

57

Prefer to self-describe: Tell us more.

58

Your response indicates that your event may not be eligible. If you believe your event is eligible, please contact oefgrants@portlandeventsandfilm.com to confirm that your event is eligible. 