Freq Retreat Vendor Intake Form

Freq Retreat Vendor Intake Form
Thank you for your interest in participating as a Vendor at The Freq Retreat Vendor/Market + Camping event taking place from June 19-21st, 2026. Please complete the following form to help us better understand your business and ensure the best fit for our event.

All Vendors and staff must be 21+ to attend
Name*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Company Name
What products do you sell?*
VENDOR PRICING INCLUDES LODGING AND BOOTH.

All packages include passes, tent lodging, meals, and retreat activities for vendor staff. Please select the vendor package below and see the ticket add-on selection for 1 staff member add-on if needed.
My Products
prevnext( X )
FREQUENCY VENDOR PACKAGE: Vendor will receive: ONE GROUNDED EXPERIENCE ($1650)- entry level lodging, meals and activities, ONE 10 x 10 BOOTH in market area ($500) and MARKETING-vendor listing on website and in program
$2,150.00 Quantity

FREQUENCY VENDOR EMPLOYEE ADD ON: This price reflects THE GROUNDED EXPERIENCE group rate price as an add on to the FREQUENCY VENDOR PACKAGE above. Each vendor is allowed 1 employee add on
$1,250.00 Quantity

Total

$0.00
PLEASE PROVIDE THE NAME OF YOUR ADD ON GUEST (if applicable)
Name

First NameLast Name
Phone Number
Please enter a valid phone number.
Email
example@example.com
Payment Terms

Deposit: A non-refundable deposit of 50% is required upon signing to secure the vendor space.

Balance: The remaining 50% is due by April 1st, 2026. Late fee of 10% of full price will be applied if not paid in full by this date. Vendor space will be forfeited if not paid in full by April 10th.

Payment Methods: Payments can be made via Zelle and CashApp

Cancellation Policy

Vendor Cancellation: Cancellations 60 days or more before the event will receive a refund minus the non-refundable deposit. No refunds will be given for cancellations less than 30 days before the event.

Organizer Cancellation: If the Organizer cancels the event, a full refund of all paid amounts will be given.

Vendor Responsibilities

Setup and Breakdown: Vendors are responsible for setting up between 10:00am and 4:00pm on Friday, June 19th, and breaking down by 8pm on Sunday, June 21st.

Staffing: Vendors must staff their space during all marketplace hours.

Compliance: Vendors must follow all local, state, and federal laws, including health and safety regulations.

Insurance: Vendors are required to have liability insurance covering their participation in the event.

Marketplace Regulations

Space Allocation: Spaces will be assigned based on the package chosen and nature of the products or services offered.

Booth Appearance: Vendors must maintain a clean, professional booth, ensuring displays are safe and do not obstruct walkways.

Prohibited Items: The sale of illegal items, alcohol, and prohibited substances is strictly forbidden.

Marketing and Promotion

Marketing Package: The Vendor will receive ongoing marketing, starting from the booking of your event space, including social media mentions, email newsletters, and website features.

Marketing Materials: Vendors must provide the Organizer with marketing materials, including logos, product images, and descriptions.

Camping Guidelines

Camping Area: Vendors will be assigned a camping area. The Grounded Xperience camping package includes camping accommodations, amenities. meals, and healing activations.

Camp Rules: Vendors must follow camp rules, including noise restrictions and waste disposal. No ins and outs.

Personal Property: Vendors are responsible for their own property. The Organizer is not liable for lost, stolen, or damaged items.

Liability

Indemnification: The Vendor agrees to indemnify the Organizer from any claims, damages, or losses arising from participation in the event.

Force Majeure: The Organizer is not liable for failures due to causes beyond reasonable control, such as natural disasters or emergencies.

Agreement Termination

Breach of Agreement: The Organizer reserves the right to terminate the Vendor's participation without refund if any terms are breached.

Dispute Resolution: Disputes will be resolved through mediation or arbitration in Los Angeles.

Signature

By submitting below, you agree to the terms outlined in this agreement.
ZelleCash app
For any questions or concerns, please contact

connect@freqretreat.com
Should be Empty:

Freq Retreat Vendor Intake Form

VENDOR PRICING INCLUDES LODGING AND BOOTH.

PLEASE PROVIDE THE NAME OF YOUR ADD ON GUEST (if applicable)