Food Policy: All products must be free of animal ingredients (vegan). This means no meat, poultry, fish, eggs, dairy, honey, animal parts, insects, or byproducts. This also means no animal derivatives such as broth, gelatin, rennet, lard, tallow, enzymes, beeswax, and no dairy derivatives such as whey or casein. Any food items that do not adhere to these guidelines must be removed from display, sale, and sampling. Ingredients should be listed on the package or on the display, including for prepared foods or meals. Foods without artificial additives are most desirable.
Printed materials: Displays, handouts, and recipes may not promote foods that are non-vegan. Cookbooks must be 100% vegan.
Allergens: Please have signage on your table that notes any of the FDA's Major Food Allergens contained in your food, for example: Contains peanuts, wheat, sesame, soybeans, tree nuts (e.g., almonds, walnuts, pecans)
Non-food Policy: All non-food items must not have been tested on animals, and must be free of leather, fur, wool, gelatin and any animal slaughter derivatives or animal products.
Disposables: To preserve the environment, all disposables used for food sampling and serving must be BPI-certified compostable. (See our Info & Regulations item #5 for sources.) We are striving to minimize waste from the event. We provide compost receptacles and staffers to monitor them. We hire outside professional companies for proper handling and disposal of our compostable waste and our recyclable waste.
Note: The Boston Veg Food Fest reserves the right to decline any application at our discretion.
We will provide:
- Table(s) and two chairs
- Area trash barrels and periodic trash collection
- Area security personnel. Protection of exhibitor's property shall be the sole responsibility of the exhibitor.
Exhibitors will need to provide their own:
- Sanitary serving gloves and compostable disposables (napkins, plates, serving utensils, sampling cups, straws, sampling toothpicks, etc.) if needed
- If serving food, bring extra sanitary serving utensils.
- Table coverings. We do not provide table coverings.
- Banner support (Supplied for sponsors) Maximum height 8 ft., one–sided banner
Exhibitors agree to make no claim for any reason against the Boston Veg Food Fest (BVFF), BVFF organizers or staff or volunteers, or the Boston Vegetarian Society or its directors or volunteers for any loss, theft, damage, or destruction of goods, nor for any injury to themselves, their employees or volunteers, or BVFF visitors incurred at the Festival. Exhibitors agree to indemnify and hold harmless BVFF coordinators and volunteers and the Boston Vegetarian Society and its directors and volunteers against any liability arising out of the exhibitor’s participation in the BVFF.