Dream Gate Holistic Festival 2025 Registration Form

Hello and thank you for your interest in our upcoming Dream Gate Holistic Festival. There is some important information that we’d like to share with you as you consider joining us. Please read the information below carefully before filling out your application. Vendor booth fees vary depending on the event location.

 

ONLY KIND, SUPPORTIVE, AND OPEN-HEARTED VENDORS NEED APPLY FOR THIS EVENT. WE ARE NOT HERE TO COMPETE. WE ARE HERE TO SHARE OUR KNOWLEDGE AND LOVE FOR OUR PRODUCTS AND PRACTICES.

 

This event will take place on August 2, 2025 at the Best Western Conference Center, located at 451 WMC Drive, Westminster, MD 21158.

 

The event is on Saturday from 10am-5pm. Setup will start at 8:00am on Saturday and must be completed by 10:00am.

Vendors are not permitted to start breaking down until 4:30pm.

 

The booth fee is $180 for a single vendor.

 

Each vendor booth includes:

• 8 ft. X 6 ft. booth space
• 6 ft. table (All vendors must supply their own floor-length  tablecloths)
• 2 chairs
• table number sign
• Vendor name tag
   

After the event application period, we will carefully evaluate each application and commence the selection process to ensure a diverse range of vendors and presenters, avoiding an excessive number of vendors offering similar products or services. Once all available spaces have been filled, the remaining applicants will be placed on a waiting list. We do not reserve spaces for prior vendors. All vendors and presenters must apply.The last day to register for this event will be - July 27, 2025

 

If you are approved as a vendor for this event:

You will be sent an invoice via email to make your payment. Your booth fee must be made within 10 days of receiving the invoice or your spot will be forfeited and given to the next vendor on the list. If the event is less than 30 days away, payment is due immediately. You will also be emailed the 2025 contract agreement that must be signed and sent back.
 

Once your payment is complete and your agreement returned, you will be emailed information about setup times and other important news.
 

Vendors agree to promote the event by sharing the Facebook post of the event on your page as well as other forms of social media, email lists, and in your shops and healing practices. This helps get the word out and lets everyone know where to find you if they want to come out and support. If there is anyone that you feel would be interested in joining this even as a vendor, please share the event page with them.
 

You will receive a listing and your bio in our online event program and on our vendor directory Event webpage.
 

 

All vendors must abide by the regulations of, and are responsible for:

Any permits required by the Borough or township.
Collecting and paying any local, state, or federal taxes as required by law.
Agreeing and maintaining that all materials and content they provide do not infringe or violate any copyright, trademark, patent or intellectual property rights of any person or entity.
Absolutely no open flames, sound amplifiers, or loud music. No exceptions.
Understand that The Sacred Willow LLC and Dream Gate Holistic Festivals has the right to photograph exhibits, attendees, vendors, and presenters for future marketing purposes.
 

 

Booth Sharing

We do allow booth sharing for those who have applied and have both been approved to do so. Only two vendors can share one 6x8 space, if approved.

Both vendors who are planning on sharing a booth must fill out an application separately, and both must be approved.

Vendors are not allowed to bring in someone who has not been approved by the event coordinators. If this occurs, both guest and vendor will be asked to pack up and leave, and the booth fee will be nonrefundable.

 

If you are approved to be a presenter:

Each approved presenter will be allowed use of the workshop area for up to one hour. They will receive one workshop listing in our online event program.
Understand that all workshops, discussions, and presentations are free of charge for all the event attendees. This is an opportunity for you to promote and showcase your business, knowledge, or practice.
 

As mentioned above, only kind, supportive, and open-hearted vendors need apply for this event. We are not here to compete. We are here to share our knowledge and love for our products and practices. Any Vendors or practitioners showing otherwise CAN and WILL be asked to pack up their belongings and vacate the festival, forfeiting any refund for their booth rental.

Event Date: Saturday, August 2rd, 2025

Event Time: 10:00am - 5:00pm

Event Address: Best Western Conference Center, 451 WMC Drive, Westminster, MD 21158,

Vendor Business Information

Please understand that all presentations and workshops are done free of charge, and should not be longer than an hour long. Being approved as an vendor does not guarantee you will be approved as a presenter. The number or Presenters for this event is limited, therefore, once you have summited your event application, your request to be a presenter will be reviewed, and if approved, you will receive an email with further details.

Booth sharing

 

We do allow booth sharing for those who have applied and have both been approved to do so. Only two vendors can share one 6x8 space, if approved.

 

Both vendors who are planning on sharing a booth must fill out an application separately, and both must be approved.

 

Vendors are not allowed to bring in someone who has not been approved by the event coordinators. If this occurs, both guest and vendor will be asked to pack up and leave, and the booth fee will be nonrefundable.

 

Kindly note that booth sharing is limited to a maximum of three availabilities per event. Please understand that booth allocation will be on a first-come, first-served basis.

If you are planning to share a booth with another vendor, fill out the form below.

 

PAYMENT AND CANCELLATION POLICY:
All vendors agree to remit payment, in full, to the Sponsor within 10 days of receipt of an invoice.
Payment includes a non-refundable deposit of 25 percent of the total listed on the invoice. The Sponsor gives no expressed or implied guarantee or warranty and will not provide a refund for weather conditions.

Cancellations made 30 or more days before the festival will result in a refund of all funds paid minus non-refundable deposit. Any cancellation made less than 30 days before the date of the festival will result in forfeiture of all monies paid. If you choose to forfeit your space, Sponsor reserves the right to re-assign booth spaces to another vendor.

 

ELIGIBILITY:
The Sponsor reserves the right to determine the eligibility of any vendor, or vendor's products and services. The Sponsor reserves the right to make decisions regarding festival layout, booth assignments, program layout and workshop scheduling assignments as the Sponsor deems appropriate.

INSURANCE AND LEGAL RESPONSIBILITIES:
The Vendor is solely responsible for their method of collecting payment for any products and services provided at the festival. The Vendor should ensure they have enough cash on-hand to provide change. 

The vendor is considered an independent contractor and is required to obtain all necessary permits, licenses, insurance, and credentials. All vendors are required to carry liability insurance for their business.

Vendors are solely responsible for collecting and paying any applicable federal, state, and local taxes and fees.

 

HEALTH AND SAFETY:
No animals, apart from service animals, are permitted in the festival.

Vendors are not permitted to smoke inside the Facility.

Vendors may not block electrical panels and outlets, or cover them with any materials, at any time.

Vendors may not place any objects within, or otherwise obstruct, the 8 ft. square area that is directly adjacent to all exits and doorways that are in use.

Vendors may not bring alcohol, firearms, and other weapons into the Facility.

Latex balloons, gloves, or other latex items are not permitted inside the Facility due to allergen concerns.