2025 MLK Commission Juneteenth Festival Participant Form

Presented by the Greater Rochester Martin Luther King Jr. Commission

Date: Saturday, June 14th, 2025

Time: 10:00am to 8:00pm

• Parade Kick-off at 11:00am (Check-in at 10:00am)
• Festival Begins at 12:00pm

Location:

Martin Luther King Jr. Memorial Park

353 Court Street

Rochester, NY 14607

Expected Attendance: 4,000+ participants

The Rochester Juneteenth Festival celebrates the emancipation of African-American slaves and honors the triumph of the human spirit. Our two-day celebration includes:

• Juneteenth Parade and Festival
• Arts & Crafts, and Educational exhibitions at The Strong National Museum
• Live entertainment featuring local and national artists
• 50-60 vendors and community organizations
• Family-friendly activities
• Health and wellness activities

Platinum Freedom Sponsor - $10,000+

• Premium logo placement on all event materials
• Stage banner recognition
• VIP seating for 10 at all events
• Recognition during opening ceremonies
• Social media recognition (Facebook, Instagram, Etc.)
• Premium vendor space at festival
• Logo on festival t-shirts Premium parade position

Gold Liberty Sponsor - $5,000+

• Logo placement on event materials
• Stage banner recognition
• VIP seating for 6 at all events
• Social media recognition
• Vendor space at festival
• Logo on festival t-shirts
• Priority parade position

Silver Unity Sponsor - $2,500+

• Logo placement on event materials
• VIP seating for 4 at all events
• Social media recognition
• Vendor space at festival
• Parade entry included

Bronze Community Sponsor - $1,500+

• Name listing on event materials
• VIP seating for 4 at all events
• Social media recognition
• Vendor space at festival

Supporting Sponsor - $500+

• Name listing on event materials
• Social media recognition

• Food Vendor Fee:$500 
• Merchandise/Retail Vendor Fee: $400
• Information Booth Fee: $150

Vendor’s Requirements/Expectations:

• Provide all necessary items including tablecloth/cover to set up their booth/table.
• Shall not remove their booth/sales table before the end of the event unless discussed ahead of time.
• Must maintain their spaces in a clean condition and remove all waste before leaving the event.
• Expected to display professionalism, courtesy, and respect, when speaking or dealing with ANY guest.

**ITEMS THAT ARE IMMORAL, ILLEGAL, OR DANGEROUS WILL NOT BE ALLOWED. IF THE COMMITTEE FEELS ANY ARTICLES ARE QUESTIONABLE, REMOVAL WILL BE REQUESTED. NON-COMPLIANCE WILL CAUSE THE VENDOR TO BE ASKED TO LEAVE.

You will be contacted by the Festival Coordinator, to inform you if you were selected as a participant. Please confirm that you have read the vendor requirements and expectations, and confirm that you understand the Merchant and/or Food or Vendor fee is $400/$500 and is due within 7 days of notification that you have been selected.

Insurance Requirements: All vendors and parade participants must provide proof of insurance with a minimum of $1,000,000 general liability coverage naming the Greater Rochester Martin Luther King Jr. Commission as additional insured.

 

Payment Information: Please make checks payable to:

Greater Rochester Martin Luther King Jr. Commission

P.O. Box 22812

Rochester, NY 14692

OR

Click on link to pay using CashApp: 

https://cash.app/$GRMLK1984 

Click on link to pay using PayPal:

https://www.paypal.com/donate?hosted_button_id=K9VGUCD6G3KW  

For additional information or questions, please contact:

Nikia Washington

Email: grmlkcommission@gmail.com

 

Important Dates

Application Deadline: May 1,2025
Vendor Setup: June 14, 2025, 8:00 AM - 11:00 AM
Parade Start Time: Check-In 10:00am,  Kick-Off 11:00am
Festival Hours: 12:00pm to 8:00pm

Agreement

By signing below, I agree to comply with all festival rules and regulations:

The Greater Rochester Martin Luther King Jr. Commission is a 501(c3) organization. Your contribution may be tax-deductible to the extent allowed by law.