Intent to Hold an Event Form

We’re so grateful for your commitment to creating fun, meaningful, and unforgettable events for our local Girl Scouts. Your dedication builds experiences that inspire and empower girls every day!

Thank you for using the Intent to Hold an Event form to let us know what your service unit is planning. If you need a helping hand while filling out this form, reach out at customercare@gsmaine.org or call 888-922-4763. We're happy to help.

Thank you, and happy Girl Scouting!
Where are you in the planning process?*

We're ready to go! Take me to the form.We just started planning and need some more guidance before filling out the form.
Your planning doesn't have to be 100% complete before filling out the Intent Form, especially in the case of camporees! However, it is important for your planning committee to discuss the following:

All events, opportunities, and camporees:
- Committee members
  - Names
  - Emails
  - Training dates
- Event logistics:
  - Event type and theme
  - Date/time/location
  - Projected number of attendees
  - How you will promote your event
  - How you will include Juliettes in your event
Events and camporees:
- Ideas on how you will incorporate GSLE
- Journeys, badges, or GSME patches (not fun patches) that you will include
- Ideas on how you will provide age/developmentally appropriate learning for multi-level troops, if applicable
Events which are also troop money-earning events:
- All information normally requested in the troop activity form for troop money-earning activities.
Have additional questions? Please reach out to your volunteer support specialist or Customer Care at customercare@gsmaine.org or 888-922-4763.
Your Name:*

First NameLast Name
Your Email:*
example@example.com
Is your event a camporee?*

YesNo
Is your event an event or opportunity?*

EventOpportunityNot sure, what is the difference?

Not sure whether your service unit is planning an event or opportunity? Please review the chart below and then make the appropriate selection above before continuing to fill out your form.

If you need additional assistance after reviewing the chart, please contact us at customercare@gsmaine.org. Thank you!

Event		Opportunity
Any activity beyond a troop experience offered to the greater Service Unit or beyond, that includes organized programming. Examples: Cookie Rally, Outdoor Skills Day, World Thinking Day, Founder’s Day, cooking events, dances, etc.		An activity offered to the greater Service Unit or beyond where girls represent Girl Scouts and/or experience the larger sisterhood of Girl Scouting. Does not necessarily include organized programming. Examples: roller-skating, parades, bowling, etc.
GSLE Content: Include at least one of the 3 Girl Scout Processes and be linked to at least one Girl Scout badge or journey.		GSLE Content: Encouraged to include at least one of the 3 Processes, as possible.
Committee/training requirements: At least 50% of the committee completes "Let’s Plan: Events!" training prior to planning the event.		Committee/training requirements: At least 2 of the adults complete "Let’s Plan: Events!" training prior to planning the event.
Intent Form: Submit no later than 2 months prior		Intent Form: Submit no later than 1 month prior, unless high-risk in which case 2 months prior
Small Events: Fewer than 50 girls and/or 3 or fewer workshops or activity stations. Committee of at least 4 people (at least 2 girls) and include girl input in the planning process.	Large Events: 50 or more girls and 4 or more workshops or activity stations. Committee of at least 5 people (at least 2 girls) and include girl input in the planning.	-----

Now that you've had a chance to review the chart, is your event an event or opportunity?*

EventOpportunity

Please remind your troop leaders to be sure to meet the troop adult to girl ratios and submit Troop Activity Forms for:
- All camporees
- All events/opportunities that:
  - will last 7+ hours
  - include high-risk activities
  - and/or will be held out of state
For camporee, please also remind your troop leaders that each troop will need at least one volunteer present who has completed Troop Camp Training, Parts 1 & 2.

Contact customercare@gsmaine.org or call 888-922-4763 for assistance.
If you have any questions, please share them here. If you don't have any questions please type "N/A":*

I have reviewed the information I am submitting in this Intent to Hold an Event Form, read and understand the Safety Activity Checkpoints that apply to this event, and filled out the Intent Form to the best of my ability.
Date*
First Name* Last Name*
Signature*
Please verify that you are human*
For administrative purposes:
Camporee resubmit form 3 months before event date:

MonthDayYear
Final report reminder date, five days after end date of event:

MonthDayYear
Should be Empty:

We’re so grateful for your commitment to creating fun, meaningful, and unforgettable events for our local Girl Scouts. Your dedication builds experiences that inspire and empower girls every day!

Event

Opportunity

I have reviewed the information I am submitting in this Intent to Hold an Event Form, read and understand the Safety Activity Checkpoints that apply to this event, and filled out the Intent Form to the best of my ability.