Intent to Hold an Event Form
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  • We’re so grateful for your commitment to creating fun, meaningful, and unforgettable events for our local Girl Scouts. Your dedication builds experiences that inspire and empower girls every day! 

    Thank you for using the Intent to Hold an Event form to let us know what your service unit is planning. If you need a helping hand while filling out this form, reach out at customercare@gsmaine.org or call 888-922-4763. We're happy to help.

    Thank you, and happy Girl Scouting!

  • Where are you in the planning process?*

  • Your planning doesn't have to be 100% complete before filling out the Intent Form, especially in the case of camporees! However, it is important for your planning committee to discuss the following:

    All events, opportunities, and camporees:

    • Committee members
      • Names
      • Emails
      • Training dates
    • Event logistics:
      • Event type and theme
      • Date/time/location
      • Projected number of attendees
      • How you will promote your event
      • How you will include Juliettes in your event

    Events and camporees:

    • Ideas on how you will incorporate GSLE
    • Journeys, badges, or GSME patches (not fun patches) that you will include
    • Ideas on how you will provide age/developmentally appropriate learning for multi-level troops, if applicable

    Events which are also troop money-earning events:

    • All information normally requested in the troop activity form for troop money-earning activities.

    Have additional questions? Please reach out to your volunteer support specialist or Customer Care at customercare@gsmaine.org or 888-922-4763.

  • Is your event a camporee? A camporee is an outdoor, overnight event with 50+ people.*
  • Is this a community engagement event for recruiting new members that is open to the public?*
  • Would you like to request any of the following to support your event? (Please note that while we cannot guarantee availability we will look into all available options). Select all that apply:*
  • Is this a Bring a Friend event?*
  • Which type of Bring a Friend event are you hosting?*
  • Is your event an event or opportunity?*

  • Not sure whether your service unit is planning an event or opportunity? Please review the chart below and then make the appropriate selection above before continuing to fill out your form. 

    If you need additional assistance after reviewing the chart, please contact us at customercare@gsmaine.org. Thank you!

     

    Event

    Opportunity

    Any activity beyond a troop experience offered to the greater Service Unit or beyond, that includes organized programming.

    Examples: Cookie Rally, Outdoor Skills Day, World Thinking Day, Founder’s Day, cooking events, dances, etc.

    An activity offered to the greater Service Unit or beyond where girls represent Girl Scouts and/or experience the larger sisterhood of Girl Scouting.  Does not necessarily include organized programming. 

    Examples: roller-skating, parades, bowling, etc.

    GSLE Content: Include at least one of the 3 Girl Scout Processes and be linked to at least one Girl Scout badge or journey.

    		 GSLE Content: Encouraged to include at least one of the 3 Processes, as possible.

    Committee/training requirements: At least 50% of the committee completes "Let’s Plan: Events!" training prior to planning the event.

    		 Committee/training requirements: At least 1 of the adults completes "Let’s Plan: Events!" training prior to planning the opportunity.  

    Intent Form: Submit no later than 2 months prior

    		 Intent Form:  Submit no later than 1 month prior, unless high-risk in which case 2 months prior

    Small Events:

    Fewer than 50 girls and/or 3 or fewer workshops or activity
    stations.

    Committee of at least 4 people (at least 2 girls) and include girl input in the planning process.

    Large Events:

    50 or more girls and 4 or more workshops or activity stations.


    Committee of at least 5 people (at least 2 girls) and include girl input in the planning.

     

    Opportunities:

    Committee of at least 2 adults and 1 girl and include girl input in the planning process.

     

  • Now that you've had a chance to review the chart, is your event an event or opportunity?*
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  • What program pillar(s) does your event relate to? Select all that apply:*
  • Does your event/opportunity/camporee include community service?*
  • Start date and time of event:*
     / /
  • End date and time of event:*
     / /
  • Registration deadline for camporee: *
     - -
  • Age level of participants (select all that apply):*
  • Are you using a GSME developed toolkit?*
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  • Date "Let's Plan: Events!" training completed:*
     - -
  • Date "Let's Plan: Camporee!" training completed:*
     - -
  • This committee member is:*
  • Date "Let's Plan: Events!" training completed:*
     - -
  • Date "Let's Plan: Camporee!" training completed:*
     - -
  • This committee member is:
  • Date "Let's Plan: Events!" training completed:
     - -
  • Date "Let's Plan: Camporee!" training completed:
     - -
  • This committee member is:
  • Date "Let's Plan: Events!" training completed:
     - -
  • Date "Let's Plan: Camporee!" training completed:
     - -
  • This committee member is:
  • Date "Let's Plan: Events!" training completed:
     - -
  • Date "Let's Plan: Camporee!" training completed:
     - -
  • This committee member is:
  • Date "Let's Plan: Events!" training completed:
     - -
  • Date "Let's Plan: Camporee!" training completed:
     - -
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  • If this is a multi-level event, how will you provide progression activities to allow for age/developmentally appropriate learning to take place? Select all that apply:*

  • How will you include at least one of the following processes? (Required for all events and camporees, and recommended for opportunities)

  • Girl-led:*
  • Learning by Doing:*
  • Cooperative Learning:*
  • We would like more information on badges/journeys and/or how to incorporate them into our event.*
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  • How are you promoting your event? Select all that apply:*
  • How are you planning on including Juliettes at your event? Select all that apply:*
  • Will this be a troop money-earning event?*
  • Has the troop participated in or plan to participate in Fall Product Program?*
  • Has the troop participated in or plan to participate in the Girl Scout Cookie Program?*
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  • Please remind your troop leaders to be sure to meet the troop adult to girl ratios and submit Troop Activity Forms for:

    • All camporees
    • All events/opportunities that:
      • will last 7+ hours
      • include high-risk activities
      • and/or will be held out of state

    For camporee, please also remind your troop leaders that each troop will need at least one volunteer present who has completed Troop Camp Training, Parts 1 & 2.

    Contact customercare@gsmaine.org or call 888-922-4763 for assistance.

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  • I have reviewed the information I am submitting in this Intent to Hold an Event Form, read and understand the Safety Activity Checkpoints that apply to this event, and filled out the Intent Form to the best of my ability.

  • Pick a Date*          

  • *   *  

  • * 

  • For administrative purposes:

  • Camporee resubmit form 3 months before event date:
     - -
  • Final report reminder date, five days after end date of event:
     - -
  • Should be Empty: