2025 Summer Camp: Troop Pre-Order Request

2025 Summer Camp: Troop Pre-Order Request
Troop Leaders must complete this form if you are interested in your Troop attending a Troop Camp or a Long Weekend Camp.

This form is to request a hold of spots for your troop participants as well as details for optional sponsorships you would like to provide to your participants.

You will be required to pay a $50 deposit in this form for each spot you hold. Requests will be entered in the order of submissions as received.
Troop Leader Name*

First NameLast Name
Troop Number(s)*
Troop Leader Phone Number*
Please enter a valid phone number.
Troop Leader Email Address*
example@example.com

Troop or Long Weekend Camp Details
Camp Selection*
Choose which camp you will be attending
Will you have any male adults attending with your group?*

NoYes
If male adults are attending, please list how many.*
All participants will register themselves using a special registration link that the Troop Leader will provide at a later time. Families will be required to complete their own camp registrations as well as any necessary forms for their camper to attend camp.

How many spots do you want to reserve for your participants?

Troop / Long Weekend Camp - Girl Spots

$50.00 Quantity
Item subtotal:$0.00

Troop / Long Weekend Camp - Adult Spots

$50.00 Quantity
Item subtotal:$0.00

Total

$0.00

Credit Card Details (payment will process when form is submitted)
First Name	Last Name
Credit Card Number	Security Code
Card Expiration

Sponsorship (Optional)
Many troops choose to subsidize the cost for all or a portion of the camp fees for their participants. Please read the following for details on Sponsorships:
- If your Troop would like to pay for some OR all of the camp fees for participants, GSMW will create the sponsorship code.
- By utilizing the special registration link that you will provide to your families, the sponsorship code will automatically adjust the camp fees for participants.
- When deciding on a sponsorship amount, please be sure to include the deposit amount in the total cost for the camp. As a reminder, the $50 deposit is only used to hold the spot.
Will your troop be sponsoring campers by providing funds to help subsidize the cost of their Troop or Long Weekend Camp registration?*

No, our troop will not be providing any funds for camper registrationsYes, our troop will be paying for a portion of each Girl camper registrationYes, our troop will be paying for a portion of each Adult camper registration
Sponsorship Amount Per Girl*
Put '0' if you choose not to provide funds.
Number of Girls*
Please don't forget to include your own camper.
Sponsorship Amount Per Adult*
Put '0' if you choose not to provide funds.
Number of Adults*
Please don't forget to include yourself. This number should combine all Female and Male adults attending.
TOTAL SPONSORSHIP AMOUNT*
Total is calculated automatically based on how many participants you listed and the amount each will receive.

Troop Pre-Order Process:
1. Troop submits the Troop Pre-Order Request Form and pays a $50 deposit per requested spot. Please note that the deposits do not count towards the camper’s registration fee that will be due, it only holds the spot.
2. GSMW creates the Troop Pre-Order in UltraCamp to hold the spots for the adult and girl participants you plan to bring with your group.
3. If requested, GSMW will create Sponsorships, which when applied will automatically adjust the cost of the participants camp registration fees accordingly.
4. GSMW will provide a special registration link to the Troop Leader with instructions on how their participants will register into the spots that are saved for the troop.
5. Payment due for sponsorships will initially utilize the deposit funds that have already been made. GSMW will contact the Troop Leader for any remaining payments due for sponsorships. If a refund of the deposit is due to the Troop Leader, GSMW will provide that refund accordingly.
6. Once the Troop Leader sends the special link to their troop, families will register their participants. Families will then complete all necessary forms for their camper to attend camp.
Will you have any Girl Scouts in your Troop using Camp Earner Credits to help pay for their registration?*
List Girl Scouts using Camp Earner Credits*
Pre-Order Agreement*

I understand that if I need to add or remove spots held for my group, I will contact GSMW IMMEDIATELY to request assistance.I understand that deposits paid for by the Troop will either be refunded or used to help cover sponsorship payments that are due, if applicable.
Sponsorship Agreement*

I understand that if I have chosen to have Sponsorship Code(s) created for my group, the full payment of those sponsorship funds is due no later than 2 weeks prior to camp. GSMW will be in contact with you for final payment.
Signature*

Clear
Additional Questions
Should be Empty:

2025 Summer Camp: Troop Pre-Order Request

Troop or Long Weekend Camp Details

Sponsorship (Optional)