CIAF 2025 Artisans Showcase Application
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  • WELCOME TO THE CIAF ARTISANS SHOWCASE

  • ABOUT

    Welcome to the CIAF Artisans Showcase (formerly the CIAF Art Market)! We have rebranded to better reflect our commitment to showcasing authentic, high-quality artwork and craftsmanship.

    The Artisans Showcase will highlight unique, handcrafted works from Indigenous artisans, celebrating the rich cultural heritage, traditional techniques, and creative expressions of Queensland First Nations communities.

    To maintain the integrity of this showcase, we ask all applicants to carefully review the CIAF Eligibility Criteria and adhere to the guidelines below.

    Image credit: Pormpuraaw Art and Cultural Centre

  • Important Dates

  • Application closing date: Wed 30 April, 5pm 

    Successful notification date: Fri 9 May

    Booth fee payment due: Frid 30 May

    Artisans Showcase Bump in: Wed 9 July, 9am-3:00pm.

    Artisans Showcase Bump out: Sun 13 July 3:00-6:00pm 

    CIAF OPENING HOURS:

    Thursday 10 July 4-10pm
    Friday 11 July, 10-6 pm
    Saturday 12 July, 10-8 pm
    Sunday 13 July, 10-3 pm

  • Eligibility Criteria

  • Queensland Indigenous Art Movement

    CIAF supports an authentic Queensland Indigenous art movement that celebrates a
    traditional and contemporary approach to Aboriginal and Torres Strait Islander cultural expressions through stories, design elements, motifs, symbolism and imagery that is unique to Queensland.

    CIAF Cultural Code

    The use of traditional and cultural designs must be representative of Queensland Aboriginal and Torres Strait Islander cultures and not representative of people and cultures outside of Queensland. The use of dot work and cross-hatching with origins and styles from the Central and Western Desert and Arnhem Land in the Northern Territory is not considered traditional to Queensland. Traits of this symbolism established by the central and western desert movement were adapted by Aboriginal people across the country as a form of art identity and Aboriginality due to loss of culture and historical events that have resulted in the loss of identity.

    To be eligible to exhibit at the Cairns Indigenous Art Fair (CIAF) in 2025, applicants must meet the following criteria:

    1- Exhibiting artists, or artists represented by applicants (e.g., galleries, art centres, Artist run innitiatives or collectives), must be First Nations artists of Aboriginal and/or Torres Strait Islander descent  AND must meet one of the following residency requirements:

    • Reside in Queensland (QLD) OR
    • Have familial ties to Queensland, meaning they have family connections or ancestral links to Indigenous communities in Queensland. 


    2- Artisans Showcase is open to First Nations artists at any career stage, including emerging, mid-career, and established artists.

    3- Applicants should display a commitment to Indigenous cultural, traditional, and contemporary artistic expression, and the preservation of cultural practices through their work.

    4- The CIAF Artisans Showcase is committed to being accessible and inclusive, ensuring that eligible artists of all abilities have equal opportunities to apply and participate.

  • Application Guidelines

  •  1- Original Work & Authentic Cultural Representation

    Artwork presented must be in accordance with the CIAF Code of Practice and be original work by Aboriginal and/or Torres Strait Islander artists who reside in Queensland (QLD) or have familial ties to Queensland, meaning they have family connections or ancestral links to Indigenous communities in Queensland.

    We seek pieces that reflect Indigenous culture and carry cultural significance. Art should express the traditions, stories, and practices passed down through generations. Personal, culturally significant materials, techniques, and motifs are highly encouraged.


    2- Traditional Techniques and Modern Interpretations

    While we value traditional methods, we also embrace contemporary approaches that respect Indigenous identity and cultural narratives. Submissions showcasing traditional techniques like beadwork, weaving, or carving are particularly welcome.
    Printed Items (Limited)

    Though our emphasis is on handmade items, we also welcome hand and screen printed items such as tea towels, bags, T-shirts, clothing, or fabric prints. We ask that these designs be original, created by the artisan or in collaboration with the artisan, and meaningfully reflect Indigenous culture. We aim to maintain high standards of craftsmanship in printing.

    To preserve the authenticity and uniqueness of our showcase, we prefer not to include items that are mass-produced or commercial in nature, such as items with logos and generic designs. Our focus is on high-quality, handmade creations that reflect the true spirit of Indigenous artistry. We believe in celebrating the individual artistry and cultural heritage of each piece.

    All items must reflect high craftsmanship and attention to detail. Using quality materials that enhance the beauty and durability of the work is encouraged. Locally sourced or ethically harvested materials are preferable. Items should be well-finished, with no visible flaws or signs of mass production.

     

    3- Focus on Handmade Craftsmanship

    The Artisans Showcase is dedicated to exhibiting works that are handcrafted by Indigenous artisans, with a strong emphasis on cultural authenticity. We appreciate items produced using traditional or contemporary techniques that honour Indigenous heritage.


    Acceptable Items:

    • Handwoven textiles (e.g., baskets, mats, wall hangings)
    • Handmade jewellery (e.g., beadwork, metalwork, leather)
    • Hand-carved sculptures or wooden items (e.g., figurines, masks, utensils)
    • Original paintings and artwork (e.g., traditional or modern)
    • Handcrafted pottery and ceramics
    • Hand-sewn garments, such as dresses, scarves, or bag
    • Screen printed T-shirts

    Items That Do Not Meet Criteria:

    To ensure our showcase highlights true artisan craftsmanship, we are unable to accept:

    • Commercially produced or mass-manufactured items (e.g., products made overseas or in large quantities) & generic souvenirs not crafted by the artisan including:
    • stubby coolers
    • keyrings
    • magnets
    • mass-market trinkets
    • water bottles
    • coffee mugs
    • sublimation-dyed products


    Our focus is on handmade, original creations that reflect the skill and artistry of the maker. We appreciate your understanding and support in maintaining the integrity of our showcase.

     4- Product Presentation

    Items should be presented aesthetically, with careful attention to detail. Applicants should ensure:

    • Items are clean and ready for display.
    • Products are securely packaged for transport if necessary.
    • Products are labeled with the artisan’s name, the community or tribe they represent, and the cultural significance of the piece.

    5- Cultural Sensitivity and Respect

    We ask all applicants to approach their work with cultural respect and sensitivity. The CIAF Artisans Showcase is a platform for sharing authentic cultural expressions. We expect artisans to ensure their work does not misrepresent, appropriate, or exploit cultural symbols and practices.

  • Stall dimensions

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  •  Stall Inclusions:

    Size: 3m wide x 2.4m depth x 2.4m height
    Lighting: 1 x LED arm light
    Power: 1 x 4-way power board
    Flooring: Grey carpet tiles
    Furniture: 1x black clothed table, 2x white chairs

    *NB: Any additional displays or equipment will be at the cost of the exhibtior. Should you require additional or custom display items, we suggest contacting Total Exhibitions on Ph: +61 7 4035 4660

  • ARTISANS SHOWCASE APPLICATION FORM

  • Please complete the form below and return to artfair@ciaf.com.au by 30th April.

    Places are limited and applications are competitive. Please note that applying does not guarantee a space in the CIAF Artisans Showcase. Applications will be assessed and eligibility will be at the discretion of the CIAF management.

     

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  • CIAF terms and conditions:

    Artwork Eligibility & Cultural Protocols

    • All artwork presented must comply with the CIAF Code of Practice and be original work created by Aboriginal and/or Torres Strait Islander artists with traditional connections to Queensland.
    • CIAF supports an authentic Queensland Indigenous art movement that celebrates both traditional and contemporary expressions through unique stories, motifs, and imagery. The use of cultural designs must represent Queensland’s Aboriginal and Torres Strait Islander cultures and not those from outside Queensland (e.g., dot work and cross-hatching from the Central and Western Desert or Arnhem Land themed works).
    • CIAF, in consultation with relevant Traditional Custodians, reserves the right to remove any ceremonial objects or works that may be considered offensive or culturally inappropriate.
    • Exhibitors must have agreements with artists that align with the minimum terms of the Indigenous Australian Art Commercial Code of Conduct, whether or not they are signatories.

    Booth Fees & Payment Terms:

    • Exhibitors must pay the full stall fee by COB 30 May 2025. Stall space is not secured until payment is received. Fees are non-refundable.
    • Stall allocations are at the discretion of CIAF management. While preferences are considered, final placement is determined by the organisers.

    Exhibition Space & Setup

    • I agree to follow the specifications that CIAF sets in the design of the floor plan and agree to present all works in a professional manner.
      Exhibitors must adhere to the floor plan specifications set by CIAF and present works professionally.
    • Installation and hanging of the stand are the exhibitor’s responsibility unless otherwise arranged. 
    • Bump-in and bump-out must occur on the designated dates. Uncollected items will incur storage fees.
    • I agree that the installation of works for the Artisans Showcase is the responsibility of the exhibitor and will occur Wednesday, 9 July from 9am and must be completed by 3pm.

    Sales & Transactions

    • I agree that all Artisans Showcase sales will be the responsibility of the exhibitor and I/we understand that the exhibitor stand must have a representative present at all times to greet potential buyers.
    • All artworks presented in the Art Fair Showcase must be for sale.
      Exhibitors manage their own sales via their own POS system and are responsible for all financial transactions.
    • Institutional acquisitions may be subject to external processes outside CIAF’s control. Terms of sale must be negotiated directly between the exhibitor and the purchaser.
    • Sales Reporting:Exhibitors must report all sales daily through CIAF’s official sales platform to ensure transparency and compliance with tracking requirements for reporting purposes only.
    • I agree to provide commercial-in-confidence information on sales at the end of each day of CIAF. The total sales figure is information required for CIAF reporting purposes only, and individual exhibitors' sales figures will not be disclosed.

    Exhibitor Responsibilities

    • A representative must be present at the stall at all times during opening hours.
    • Exhibitors are responsible for their own travel, accommodation, and display materials (e.g., plinths, racks).
    • Hi-res images, artist bios, statements, and other requested details must be provided for CIAF’s website, catalogue, and program as required.

    Insurance & Liability

    • I understand that the delivery of works/products is the responsibility of the exhibitor and that insurance of works/products must be undertaken by the exhibitor.
    • CIAF provides basic insurance coverage for artworks during the event. Exhibitors are encouraged to obtain additional coverage for high-value pieces.
    • CIAF is not liable for any loss, theft, or damage to artworks unless directly responsible.
    • I agree that CIAF is not responsible for theft, damage to, or breakage of works.
    • Force Majeure: If unforeseen circumstances (e.g., natural disasters, pandemics) impact the event, CIAF will seek alternative arrangements but is not responsible for incurred costs.

    Marketing & Promotion

    • CIAF may use exhibitor images and details for promotional purposes, including the event catalog, website, and social media.
    • Exhibitors are encouraged to actively promote their participation. CIAF will provide a marketing kit to support effective promotion of both the exhibitor and the event.
    • I agree that CIAF reserves the right to photograph the Artisan Showcase stall for promotion and marketing purposes.
    • I understand that photography will be allowed throughout the Artisan Showcase in 2025. If you would not like to allow photography at your Artisan Showcase stall, please advise CIAF in writing. Signage will be produced for your stall.

    Code of Conduct

    • Exhibitors must conduct themselves professionally and respectfully with visitors, fellow artists, and staff.
    • Unauthorised products, offensive materials, or unrelated activities are prohibited. Violations may result in removal from the event.
    • Noise and booth aesthetics must comply with CIAF’s guidelines to maintain a respectful and engaging environment.

    Copyright & Intellectual Property

    • Exhibitors/ Artists retain copyright over their work.
      By participating, exhibitors grant CIAF permission to use images of their work for general promotion of CIAF 2025 and future events. (catalogs, social media, website).
    • Artistic styles and themes are not protected by Australian copyright law (e.g., rarrk cross-hatching from NT, Quinkan motifs from Cape York). CIAF will consult with Traditional Custodians to uphold cultural protocols.

    Termination & Withdrawal

    • CIAF reserves the right to terminate an exhibitor’s participation if they fail to comply with terms or present work that does not align with CIAF’s standards.
    • Cancellations 30+ days before the event → Possible partial refund.
    • Cancellations less than 30 days before the event → No refunds will be issued.

    Force Majeure

    If the event is cancelled due to unforeseen circumstances (e.g., government restrictions, natural disasters), refunds or credits for a future edition may be offered at the organizer’s discretion.

    Booth Transfers

    Booths cannot be resold or transferred to another exhibitor without prior approval from the organisers.

    Dispute Resolution & Legal Jurisdiction

    • Disputes should first attempt to be resolved informally. If unresolved, mediation or arbitration will be pursued per CIAF’s policies.
    • Legal matters will be governed by the laws of QLD, with disputes settled in Cairns courts.

    Health, Safety & Accessibility

    • Exhibitors must comply with all health and safety regulations.
    • CIAF ensures an accessible environment for all visitors and exhibitors. Stalls must accommodate individuals with disabilities.

    Amendments & Governing Law

    • CIAF reserves the right to amend these terms and conditions. Any changes will be communicated to exhibitors and will become binding.
    • These terms are governed by the laws of QLD.

    Additional Items Based on Eligibility Criteria

    • I agree that all submitted items must demonstrate high craftsmanship and attention to detail, utilising quality materials that enhance the beauty and durability of the work.
    • I agree that the artwork must be presented aesthetically, ensuring that all items are clean and ready for display, securely packaged for transport if necessary, and labeled with the artisan’s name, the community or tribe they represent, and the cultural significance of the piece.
    • I agree to approach my work with cultural respect and sensitivity, ensuring that my submissions do not misrepresent, appropriate, or exploit cultural symbols and practices.
    • I agree to showcase the items included in my application to maintain consistency and integrity.
    • I confirm that I have read the eligibility criteria and am applying on the basis that my work fits the criteria.
  • View the CIAF Code of Practice

  • The Cairns Indigenous Art Fair thanks you for your participation and the submission of your Application for our Artisans Showcase call-out. Your interest and creative contributions are immensely appreciated.

    Your support is instrumental in making our art fair a success, and we value your commitment to the arts.

    We will be thoroughly reviewing each Application, and our team will be in touch soon with further details. Once again, thank you for being an integral part of our artistic journey.

     

  • CIAF 2025 Artisans Showcase

    Application Form
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