2026 Subrecipient Application

2026 City of Moline Community Development Block Grant (CDBG) Subrecipient Application
March 2, 2026

RE: 2026 Community Development Block Grant (CDBG) Subrecipient Applications

Dear Applicant:

The City of Moline is pleased to announce the availability of Community Development Block Grant (CDBG) funding for eligible projects in Program Year 2026. This funding, provided by the U.S. Department of Housing and Urban Development (HUD), is anticipated to total approximately $100,000 for the upcoming grant cycle.

All grant requests must be for a minimum of $10,000.

Federal Compliance Reminder – SAVE Program

The City continues to receive questions regarding the use of federal funds and the impact of the Systematic Alien Verification for Entitlements (SAVE) program. This is an ongoing federal compliance requirement that may affect CDBG-funded activities and subrecipients utilizing federal funding.

Additional guidance will be provided as the application process continues. For applicants unfamiliar with SAVE, the following overview is provided for informational purposes:

What is the SAVE Program?
- SAVE is administered by U.S. Citizenship and Immigration Services (USCIS), within the U.S. Department of Homeland Security.
- SAVE allows federal, state, and local agencies to verify immigration or citizenship status when required by federal law.
- HUD uses SAVE for certain HUD-funded programs when verification of eligible immigration status is required.
Key HUD Regulatory Requirements

HUD and its subrecipients must comply with the following requirements, as applicable:
- Eligible Immigration Status - HUD assistance is generally limited to U.S. citizens, nationals, or noncitizens with eligible immigration status as defined by federal statute.
- Declaration & Consent - Applicants must complete a declaration of citizenship or immigration status and provide consent for verification.
- Primary & Secondary Verification - SAVE must be used for primary verification when required. If status cannot be confirmed, a secondary verification process may be necessary.
- Documentation - Applicants may be required to provide supporting documentation (e.g., permanent resident card, refugee or asylum documentation). Agencies must clearly communicate documentation requirements.
- Notification & Appeals - Applicants must receive written notice of determinations and be informed of appeal or reconsideration rights.
- Effect on Assistance - Ineligibility may result in denial, proration, or termination of assistance. Assistance may not be delayed if all required documentation has been submitted timely and verification is pending.
Program Year 2026 Application Submission
- Deadline: Wednesday, April 1, 2026, by 5:00 p.m.
  (Late or incomplete applications will not be considered.)
- Submission Method: Applications must be completed and submitted electronically, including all required attachments.
Mandatory Pre-Application Meeting (Required)

Attendance at this meeting is a pre-qualifier for funding consideration. Applicants must attend either in person or virtually.
- Date: Tuesday, March 17, 2026
- Time: 10:00 a.m.
- Location (NEW):
  City Service Center (CSC), 2nd Floor
  1830 6th Avenue
  Moline, IL 61265
Virtual Attendance (Zoom)
Topic: Moline 2026 CDBG Subrecipient Pre-Application Meeting

Join Zoom Meeting

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Meeting ID: 699 643 6091

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Application Review & CACUP Public Presentation

Applicants submitting a complete application will have the opportunity to present their proposal to the Citizen Advisory Council on Urban Policy (CACUP).
- Public Presentation & Vote Recommendation:
  Thursday, April 16, 2026, at 4:00 p.m.
Note: CACUP may recommend funding awards below the $10,000 minimum.

Final Approval & Compliance

CACUP’s funding recommendations will be submitted to the Moline City Council as part of the 2026 Annual Action Plan approval process. Following local approval, the Annual Action Plan will be submitted to HUD for final review and authorization.

All awarded subrecipients must:
- Obtain a Unique Entity Identifier (UEI)
- Be registered at www.sam.gov within 30 days of City Council award recommendation
Application Resource Links
Technical Assistance

For assistance with the application process, please contact:

K.J. Whitley, Community Development Manager
📞 (309) 524-2044, 📧 kwhitley@moline.il.us

Tara Osborne, Grant Project Accountant
📞 (309) 524-2035, 📧 tosborne@moline.il.us

We look forward to receiving your applications and continuing our partnership to support impactful community development initiatives in the City of Moline.

Very truly yours,

K.J. Whitley

Community Development Manager
City of Moline

CITY OF MOLINE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

BACKGROUND
The Community Development Block Grant (CDBG) is a program provided by the U.S. Department of Housing and Urban Development (HUD) that annually allocates funds to all entitlement jurisdictions. CDBG funds are utilized for community development and affordable housing initiatives that assist low-income households and individuals with special needs, including public service requirements, infrastructure enhancements, and economic development activities.
Moline 2024 Census Track Map

2026 Community Development Block Grant (CDBG) Application
PART I - APPLICATION SUMMARY

Please fill out the below information.
A. PROJECT TITLE:
B. APPLICANT: Full Name

First NameLast Name
TITLE:
NAME OF ORGANIZATION:
Address:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
E-mail
example@example.com
Phone Number

Area CodePhone Number
Cell Number

Area CodePhone Number
UNIQUE ENTITY ID#
YesNo
Upload SAM's Registration Information

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IMPORTANT: Your institution has thirty days to register or activate your account in the SAM.GOV system.
C. PROPOSAL: 1. Community in which project is located:
2. Specific use of requested CDBG funds:
3. CDBG Funds Requested ($)
4. Total Project Cost ($)
5. What percentage (%) of this request will serve residents of Moline?
6. Which CDBG National Objective does your project meet (See Attchamet E)

PART II - PROJECT NARRATIVE
A. Statement of Problem/Need: Describe the problem or need that the proposed activity is intended to address.
B. Target Population: Describe the characteristics of the population to be served (i.e., youth, seniors, persons with disabilities, etc.) and the geographic area to be benefited. It is important to attach a map showing the project location and a line on the map showing the boundaries of the geographic area served. View current City of Moline Low-Mod Census Map below.
Upload Map

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C. Project Goals and Objectives: State the overall goal of the project and list objectives. Please follow the attached guidelines for writing goals and objectives (Attachment A).
Upload additional documentation (if applicable)

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D. Project Description:
1. Describe the proposed project (work to be performed, activities to be undertaken, or services to be provided), and specifically describe the use of the CDBG funds requested.
2. Describe project location in as much detail as possible, including street address, cross streets, and Assessor Parcel Number. If the project is on a rural road, provide the Assessor Parcel Map or indicate the distance from the intersection to locate the site. For proposals involving property acquisition, describe any site selection activities to date and plans for identifying and securing a property.
3. For limited clientele activities (See Attachment E), indicate the number of unduplicated clients who will be served, the number who are low/moderate income, and the number who are residents of the City of Moline.
4. For limited clientele activities (See Attachment E), describe procedures for documenting program participation including ethnic and income characteristics of participants.
5. Describe the relationship of the proposed activity to other local community facilities and services addressing the same or similar problem.
6. Provide a detailed timeline for implementing the proposed project. CDBG requests must be limited to activities that can be implemented, and CDBG funds must be spent within 12 months of receipt.
7. Describe any discretionary land use permits or approvals that are required before implementation of the proposed project.
8. If this is a collaborative project, name the organizations involved and explain their involvement. Provide letters of intent from each participating agency specifying the agency's role and contribution to the project.
9. Previous Accomplishments: For those agencies that have previously received City of Moline CDBG funding, describe the accomplishments achieved. Include the degree to which the objectives were met. If there were difficulties in achieving the objectives, describe how that will be overcome in the future. If the project has not previously received City of Moline funding, describe accomplishments achieved through other funding sources.
PART III - FINANCIAL INFORMATION
10. FINANCES (Required Documentation)
1. Letters of commitment from collaborating agencies, if applicable;
2. Summary of agency's current General Operating Budget;
3. List of Agency's Board of Directors;
4. Articles of Incorporation and Bylaws;
5. Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service) and;
6. Statement identifying which CDBG National Objective(s) the project will meet (see Attachment E)
a.Describe how the project will be funded.
b. Discuss plans for maintaining the project beyond the period supported by CDBG funds.
c. Include letters of commitment from other funding sources, if applicable (attach to application).
Upload letters of commitment and required financial documentation.

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d. Complete the attached Project Budget Table, Project Development/Services Budget Summary Form for all projects, and include a detailed line item budget. Include all other funding sources, and indicate: a) if funding is committed, b) if funding has been applied for, or c) if funding will be applied for. Also, indicate when these funds will be available. (See Attachment I)
e. For public improvement construction projects, be sure to consider the Davis-Bacon prevailing wage requirements in the project budget and indicate the source of the project cost estimates. (See Attachment F)
f. Include a copy of a summary of the agency's current General Operating Budget.

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PART IV - AGENCY INFORMATION
A. Background
1. Describe the purpose of the agency and sources of funding.
2. Indicate the length of time the agency has been in operation, and include the date of incorporation.
3. Describe the type of services currently provided by the agency, and include the number and characteristics of clients served.
B. Qualifications
1. Discuss the agency's capability to develop, implement and administer the proposed project.
2. Describe the agency's existing staff positions and qualifications.

Attachments
Attachment A

GUIDELINES FOR THE PREPARING

GOALS AND OBJECTIVES

GOALS
A goal is a broad statement describing the intended impact of your project on a system, organization, community, or group of individuals. It should explain who or what will be affected, how they will be changed or improved, and what will drive this transformation. Goals should reflect long-term, overarching outcomes rather than specific activities.

OBJECTIVES
Objectives are specific, measurable steps that must be taken to achieve the goal. They should clearly define who will be involved, what will be done, how it will be accomplished, and when it will be completed. Each goal may have multiple objectives, which should be realistic, time-bound, and outcome-focused to track progress effectively.

Attachment B

COMMUNITY DEVELOPMENT BLOCK GRANT

STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES
1. Support the orderly development of neighborhoods by aligning priorities with moderate-income residents, with a focus on low-income households, in accordance with the City of Moline Consolidated Plan.
2. Enhance and preserve existing housing stock by prioritizing rehabilitation projects in designated low- to moderate-income Census Tracts.
3. Promote economic development and community reinvestment to strengthen local businesses, job opportunities, and overall neighborhood stability.
4. Invest in public services and facilities that directly support housing and neighborhood revitalization, ensuring they contribute to long-term community improvement rather than standalone social services.

Attachment C

CDBG PROGRAM STRATEGY

The City of Moline Community Development Block Grant (CDBG) funds will be allocated within designated Neighborhood Areas to implement the following activities:
- Affordable Housing Development
- Residential Rehabilitation
- Public Improvements
- Economic Development
- Public Services
- Planning Activities
- Program Administration
1. Affordable Housing Development
CDBG funds may be used for property acquisition, rehabilitation, and site improvements to support the development of housing for lower-income individuals and families.

2. Residential Rehabilitation
CDBG funds may be allocated to a Residential Rehabilitation Program, which provides low-interest amortized and deferred loans for housing improvements. Priority will be given to projects that:
- Eliminate health and safety hazards
- Promote energy conservation
- Address slum and blight conditions
3. Public Improvements
CDBG funds may support eligible public improvements, including but not limited to:
- Parks
- Streets
- Community centers
- Drainage structures
Funds may also be used for feasibility studies and public improvements that support proposed low- to moderate-income housing developments.

Funding Allocation Guidelines for Public Improvements:
- 65% – Neighborhood Facilities (e.g., parks, senior/youth/community centers, libraries)
- 25% – Public Health and Safety Facilities (e.g., fire protection, flood control, health facilities, sewer/water improvements)
- 10% – Sidewalks and Streets
4. Economic Development

CDBG funds may support eligible development projects that:
- Create jobs for low-income individuals
- Assist small businesses
- Strengthen the fiscal base of neighborhoods
Economic development goals may also be advanced through funding revitalization plans, which outline strategies to support local business communities and residents.

5. Public Services

CDBG funds may be used for public services that are directly related to and support physical community revitalization or housing development activities. Standalone social services not tied to these activities will not be eligible for funding.

6. Planning Activities

CDBG funds may be allocated for planning activities, including:
- Preparation of economic revitalization plans
- Assessments of facilities and housing needs
7. Program Administration

A portion of the CDBG entitlement will be designated for:
- Community development planning
- Development of housing programs
- Program administration
- Contingency reserves

Attachment D

APPLICATION PROCESS

The following process will be used to review and recommend community development projects for Community Development Block Grant (CDBG) funding:

1. Solicitation of Proposals

Each year, City staff will solicit community development proposals within the Metropolitan Statistical Area (MSA) through:
- Community meetings
- Mailings
- Media releases
2. Initial Review for Eligibility
City staff will review submitted proposals for compliance with federal grant eligibility requirements and may request additional information from applicants. The review will assess:
- Relevance – Does the project appropriately address the identified community need?
- Compliance – Does the project adhere to federal, state and City laws, ordinances, regulations, and policies?
- Feasibility – Would implementation be delayed due to discretionary land use permits?
- Timeliness – Can the project be implemented within a reasonable timeframe?
- Cost Accuracy – Are cost estimates realistic and well-documented?
- Prioritization – How does the project align with departmental priorities?
3. Review and Public Presentation

After reviewing all proposals, staff will compile a listing of all submitted projects. This list will be presented to the Citizen Advisory Council on Urban Policy (CACUP) for consideration during scheduled meetings. Applicants will have the opportunity to present their proposals and advocate for funding.

4. Funding Recommendations & City Council Approval
- CACUP will evaluate and recommend funding allocations for approved projects.
- The approved funding recommendations will be submitted to the City Council for final approval.
- Applicants will receive formal notification of their award status and funding amount.
5. Final Approval & Agreement Execution
- Following HUD approval of the City's Annual Action Plan and receipt of funds, each approved applicant will receive a Subrecipient Agreement Packet.
- The Subrecipient Agreement is a binding contract between the City of Moline and the funded agency.
- To receive funding, the signed agreement and required addendums must be returned to the City. Failure to comply will result in funding delays.

Attachment E

PROJECT ELIGIBILITY

To qualify for Community Development Block Grant (CDBG) funding, project must:
1. Be an eligible CDBG activity
2. Meet at least one of the following CDBG national objectives
  1. Benefit Low- or Moderate-Income Persons or Households
    
    The project must predominantly benefit individuals or households earning less than 80% of the Area Median Income (AMI).
    
    This is the most commonly used eligibility criterion, and all funded projects must provide documentation demonstrating the benefit to low- and moderate-income persons.
    
    For limited clientele activities (e.g., youth centers, health clinics), at least 51% of beneficiaries must be low- or moderate-income individuals.
  2. Aid in the Elimination of Slum or Blight Conditions
    
    Projects must directly address documented slum or blight conditions as defined by HUD guidelines.
    
    Applicants should consult Community Development staff to verify eligibility under this category.
  3. Address an Urgent Community Need
    
    This criterion applies to projects that respond to a serious and urgent threat to public health or safety.
    
    It is typically reserved for natural disasters such as earthquakes, flooding, or other emergencies.
  4. Fair Housing Compliance
    
    All CDBG-funded projects must comply with Federal, State, and Local fair housing laws and be able to document and demonstrate compliance.

Attachment F

HIGHLIGHTS OF FEDERAL LABOR STANDARDS PROVISIONS

(Davis-Bacon Act)

The Davis-Bacon Act applies to any construction, rehabilitation, alteration, or repair project—including painting, flooring, and decoration—with a total cost of $2,000 or more, if any portion of the funding comes from federal sources.

Key Requirements:
- Prevailing Wages:
  - Workers must be paid at least the prevailing federal wage rates and fringe benefits, effective as of the bid advertisement date.
  - Wage rates are available online: Davis-Bacon Wage Rate Schedule.
- Payroll & Compliance:
  - Workers must be paid weekly.
  - Certified payrolls must be submitted weekly using the prescribed format.
  - Payrolls must detail each worker's job classification, hours worked, and wages/benefits received.
  - Payrolls must be reviewed immediately upon receipt and compared to the appropriate federal wage decision. Any discrepancies must be resolved immediately
- On-Site Employee Interviews:
  - Workers must be interviewed on-site regarding their job classification, wages, and benefits.
  - Interview findings must be compared to the federal wage decision, and any discrepancies must be resolved immediately.
- Record-Keeping:
  - The contractor and subrecipient must maintain all payroll and compliance records for a minimum of four years after project completion.

Attachment H

SUPPLEMENTARY STANDARD QUESTIONS
1. If your agency does not receive CDBG funds, how would this impact your program operations?
YesNo
3. If yes, how many more years do you anticipate needing CDBG funding to sustain program operations if awarded funding?
4. If your agency does not receive full funding, is it feasible to continue program operations?
- Please describe how your service levels would be adjusted at the following funding levels:
75% of requested funding
50% of requested funding
25% of requested funding

Attachment I

Performance Outcome Measurement

The U.S. Department of Housing and Urban Development (HUD) requires that all Community Development Block Grant (CDBG) projects align with at least one of the following three program performance categories. Please check one or more boxes that best describe how your proposal will achieve HUD’s objectives.
Enhances the Living Environment through New/Improved AccessibilityCreates Decent Housing with New/Improved AvailabilityPromotes Economic Opportunity through New/Improved Accessibility
Enhances the Living Environment through New/Improved AccessibilityCreates Decent Housing with New/Improved AvailabilityPromotes Economic Opportunity through New/Improved Accessibility
Enhances the Living Environment through New/Improved AccessibilityCreates Decent Housing with New/Improved AvailabilityPromotes Economic Opportunity through New/Improved Accessibility
4. Proposal Impact Statement: Please briefly explain how your proposal will address the selected program performance category. Describe the anticipated measurable results of your proposal, such as the number of individuals, households, businesses, or communities served, and any specific improvements expected from project implementation. Response: (Attach additional pages if necessary.)
Response: Proposal Impact Statement (Attach additional pages if necessary.)

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CITY OF MOLINE 2026 CDBG PROGRAM Project Budget Table

ATTACHEMNT J Project Development/Services Budget Summary Form
Project Title:
Applicant:

Sources of Funds - *C=Committed Funds; P=Funds that have been applied for & decision is pending; N=Funds that have no has yet been requested.

Rows	Project Cost Estimates	CDBG Amount	Fund's Status*	Aplicant's Funds Amount	Fund's Status*	Other Sources of Funds Amounts	Fund's Status*	Other Sources of Funds Amounts	Fund's Status*
Acquisition
Project Design
Rehabilitation
Youth Services
Senior Services
Community Services
Transportation Services
Accessibility Services
Equipment
Infrastructure
Other: Specify
Source Total

Attachment J (for informational purposes only)

FY2026 APPLICATION SCORESHEET

Additional Resources

2026 Moline Subrecipient Application
ZOOM Mandatory Pre-Application Meeting (Required)

Attendance at this meeting is a pre-qualifier for funding consideration. Applicants must attend either in person or virtually.

Date: Tuesday, March 17, 2026
Time: 10:00 a.m.
Location (NEW):
City Service Center (CSC), 2nd Floor
1830 6th Avenue
Moline, IL 61265

Virtual Attendance (Zoom)
Topic: Moline 2026 CDBG Subrecipient Pre-Application Meeting

Join Zoom Meeting

https://zoom.us/j/6996436091?omn=95257001636

Meeting ID: 699 643 6091

One tap mobile

+13126266799, 6996436091# US (Chicago)

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Join instructions

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City of Moline Low-Mod Status Map
Basically-CDBG-State-Chapter-3-National Objectives
Basically-CDBG-State-Chapter-7-Public-Services
2026-2029 City of Moline Strategic Plan
Fiscal Year 2022-2026 Strategic Plan U.S. Department of Housing and Urban Development’s
Should be Empty:

Rows	Check	Number
People (General)
Youth
Elderly
Household
Elderly Households
Bussinesses
Organizations
Housing Units
Public Facilities
Square Feet of Public Facilities

2026 City of Moline Community Development Block Grant (CDBG) Subrecipient Application

CITY OF MOLINE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

Moline 2024 Census Track Map

2026 Community Development Block Grant (CDBG) Application

PART I - APPLICATION SUMMARY

PART II - PROJECT NARRATIVE

PART III - FINANCIAL INFORMATION

PART IV - AGENCY INFORMATION

Attachments

CITY OF MOLINE 2026 CDBG PROGRAM Project Budget Table

Attachment J (for informational purposes only)

Additional Resources