2025 Carrollton Culture Fest Vendor Application

2025 Carrollton Culture Fest

Vendor Application
Please note that submitting this form is part of the application process and does not guarantee acceptance. You will receive an email at a later date notifying you of the status of your application, whether it is accepted, waitlisted, or denied. Applications are typically denied due to incomplete or incorrect submissions. Please ensure all required documents are included and the information provided is accurate, as applications with errors will not be reviewed.
Business Name*
Address*

Street Address

CityState

Zip CodeCountry
Contact Name*

First NameLast Name
Phone Number *
E-mail*
example@example.com
Vendor Type (Please note payment is not due until approval of application)*
prevnext( X )
NonprofitIncludes 10x10 booth space. Vendor is responsible for bringing tent, tables, chairs, battery operated lighting. Access to electricity not provided. Must upload documentation of 501 (c)(3) status.
$50.00



ArtisanBooth with product sales. Includes 10x10 booth space. Vendor is responsible for bringing tent, tables, chairs, battery operated lighting. Access to electricity not provided.
$100.00



ConcessionaireBooth with food products requiring a health inspection. Fee includes a one-day temporary food permit for Carrollton, provided the vendor passes day-of health inspection before event begins. Vendor is responsible for all equipment and supplies needed.
$150.00



Bronze Level SponsorshipIncludes 10x10 booth space & social media shoutout. Limited quantity available for event, not all applications may be approved. You will receive an email updating you on your sponsorship status.
$400.00



Silver Level SponsorshipIncludes 10x10 booth space, social media shoutout, live shoutouts during the event, and company logo with link to website on event web page.
$1,250.00



Gold Level SponsorshipIncludes 10x10 booth space, social media shoutout, company logo inclusion on posters (if payment is made before 7/27/25) and select graphics, live shoutouts during the event, and company logo with link to website on event web page.
$2,000.00



Platinum Level SponsorshipIncludes 10x10 booth space, social media shoutout, company logo inclusion on posters (if payment is made before 7/27/25) and select graphics, live shoutouts during the event, naming rights for an activity or zone, and company logo with link to website on event web page.
$3,000.00



DepositDeposit will be refunded within 2 weeks after the event if vendors abide by all regulations listed in this application. Deposit will be garnished if vendor cancels at any point after being accepting as a vendor, any waste is left behind, event site is damaged, booth is not set up on time, booth is torn-down and/or closes prior to the event ending or vendor category is misrepresented based on the product that is sold.
$100.00



Total

$0.00
Description of product/booth. For food vendors, please list your most popular items on your menu.*
If you were referred by someone to apply, please list their name here:
Photo of Products/business

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Type of setup*
Please provide the dimensions (length and width) of your truck/trailer. Note that you will need to supply all necessary equipment and items for your setup. Unfortunately, we are unable to provide electricity, ice, water, or any other resources.*

Vendor Rules and Regulations
- Texas Sales and Use Tax Permit are required by anyone wishing to vend the event, and vendors are responsible for reporting their own earnings to the State as required by law.
- If you are a direct sales vendor, in place of the Texas Sales and Use Tax Permit you must supply a certification stating you are an independent sales representative of a direct sales organization that is required to collect sales tax from the independent distributors.
- All vendors must pay a refundable deposit, depending on event. Deposit will be garnished if vendor cancels at any point after being accepting as a vendor, any waste is left behind, event site is damaged, booth is not set up on time, booth is torn-down and/or closes prior to the event ending or vendor category is misrepresented based on the product that is sold.
- Vendor fee will be garnished is vendor cancels within one week of the event or day of the event, along with their deposit.
- All vendors must be open and ready to go 30 minutes prior to the event. Vendor deposit will be garnished if vendor is not set up on time.
- Vendor space will not be confirmed until full payment is received. Vendor shall not sublet, assign, or otherwise transfer booth space.
- The City of Carrollton has and reserves the right to cancel any vendor booth and all matters pertaining to vendor in connection with or related to the event any time prior to the event date with a full or partial refund to the vendor as determined by the City.
- All vendors must abide by all City/State Health and Fire Codes. All materials draped from the booth/tent space must meet fire codes and other public safety laws codes, rules standards, and regulations.
- All food must be prepared on site or in a commercial kitchen inspected by a regulatory official unless exempt as a Texas Cottage Food Vendor booths will be reviewed/inspected before being allowed to open.
- In the event of the cancelation of an event, booth fees will be refunded. Please check the specific event's rain or shine policy.
- All vendors must comply with the direction of all City of Carrollton employees.
The following items are not permitted:
- Vendor may not dump any waste or liquids on the ground.
- The use of any candles, lamps, lanterns, or anything with an open flame (unless used for cooking in approved food booth) is prohibited.
- No flashing lights, music, bullhorns, or hawking to the crowd.
- No fireworks of any kind.
- Vendor understands and recognizes that the Event is for entertainment purposes only, is not a religious or political event and is not an event that promotes or suggests any religious or political agenda.
- Sale of tobacco products, weapons, or drug paraphernalia is strictly prohibited.
Any of the above mentioned infractions will result in immediate removal of booth with no refund.
By signing, I have read and agree to the City's Vendor Rules & Regulations *

Clear
Today's Date

Sign, print, and upload this Release of Claims below w/Photo ID
Firme, imprima y cargue etsa Exencion de Reclamos a continuacion con una identificacion con fotografia.
Signed Release of Claims (YOU MUST SIGN THE DOCUMENT)*

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Picture of Photo ID*

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Proof of $1,000,000 General Liability Insurance (with the City of Carrollton listed as additionally insured). Your application will NOT be reviewed without the City of Carrollton listed as additionally insured. Please use 1945 E Jackson Rd, Carrollton, TX 75006 as the address for the City of Carrollton.*

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Texas Sales and Use Tax Permit (REQUIRED - APPLICATION WILL NOT BE REVIEWED WITHOUT THIS)*

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501 (c)(3) Certificate*

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Company Logo to be used on Social Media Shoutout*

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Should be Empty: