East Conference at Valley Forge Vendor Prospectus

 

General Information:

The Pennsylvania Society for Respiratory Care East District warmly welcomes you to our PSRC East Conference at Valley Forge.  The conference, where we expect over 200 attendees, will be a 1.5 day event with Exhibits and 10 educational topics being scheduled.  

Monday, September 22nd and Tuesday, September 23rd, 2025

Sheraton Valley Forge

480 N. Gulph Rd King of Prussia, PA 19406

We are so excited to be returning to Valley Forge for our Educational Event in September!!  We hope you will join us!

Sheraton Valley Forge has a total of 16 meeting rooms and plenty of exhibit space for a total space event of 38,443 square feet.  Sheraton Valley Forge is easily accessible from Schuylkill Expy & Pennsylvania Turnpike - 30 miles from Philadelphia Intl airport.

 

Hotel Reservations are available at a special block room rate of $159 plus applicable taxes.  Call 484-238-1800 mention PA Society for Respiratory Care to receive block rate.  Each room booked helps the PSRC!!  Block rate expires 9/5/2025.

SPACE IS LIMITED SO REGISTER TODAY!!  

It is through your exhibition and sponsorship support to help the PSRC begin to once again offer this live networking and educational event.

Thank you and with sincere regards,

The Pennsylvania Society for Respiratory Care

The 2025 East Conference Committee

Contact:  Linda Cornman

directorofoperations@psrc.net

If you need to mail a check, checks can be mailed to:  PSRC c/o 412 Edgehill Road, York, PA 17403

Conference Exhibitor Registration Rates and Description

Exhibition Fee - $1000 for 1.5 days.  SPACE IS LIMITED SO REGISTER TODAY!

• September 22nd - 7:30 AM to 5:00 PM (Please plan to arive by 7:00 AM to be set up).  Unopposed Exhibit Time:  7:00 AM - 8:00 AM & 11:30 AM - 1:00 PM.
• September 23rd - 7:30 AM to 12:00 PM (Please plan to arrive by 7:00 AM to be set up).  Unopposed Exhibit Time:  7:00 AM - 8:00 AM.  Subject to Change.
• There will be a 2-hour un-opposed time frame for exhibitors to meet with the attendees on September 22nd from 11:00 - 1:00 along with any other breaks during lectures.  
• The Exhibitor Space with offer a covered 6' table with electric and 2 chairs.
• Breakfast, lunch and afternoon break for 2 exhibit attendees.
• CRCE is available for any lectures attended by the 2 exhibit representatives as long as representatives register and complete evaluation online as required.
• Any additional representatives must register as a regular attendee. 

Speakers sponsored by an Exhibitor

• If you are interested in sponsoring a speaker please contact the Exhibit Manager ASAP, the agenda is filling and we welcome you to either offer a sponsored speaker or even sponsor a speaker we already have in the agenda.
• Exhibitors sponsoring a lecturer will receive a 15% discount on their exhibition fee.  

Additional Sponsorship for Exhibitors

There are several opportunities for additional sponsorship that are available to the first exhibitor seeking sponsorship. This sponsorship is in addition to an exhibit fee. 

• September 22nd AM Nutrition Break Sponsor - $500 per sponsor (2 spots available).
  • Announcement made at opening remarks, sign posted with breakfast.
  • Advertisement in C-Vent regarding sponsorship.

• September 22nd PM Lunch Sponsor - $600 per sponsor (2 spots available)
  • Announcement made at lunch, sign posted with lunch, and 5 minutes Sponsor remarks to attendees.  
  • Advertisement in C-Vent regarding sponsorship.

• September 22nd PM Nutrition Break Sponsor - $500 per sponsor (2 spots available)
  • Announcement made at opening remarks, sign posted with break.
  • Advertisement in C-Vent regarding sponsorship.

• September 23rd AM Nutrition Break Sponsor - $500 per sponsor (2 spots availalbe)
  • Announcement made at opening remarks, sign posted with breakfast.
  • Advertisement in C-Vent regarding sponsorship.  

SPACE IS LIMITED SO REGISTER TODAY!

Exhibition Application

Exhibition Terms and Conditions

1. The Exhibit hours will begin September 22nd, 2025 at 7:00 AM and end at 5:00 PM.
2. The Exhibit hours will begin September 23rd, 2025 at 7:00 AM and end at 12:30 PM.
3. The Exhibitor agrees to not sublet or to otherwise assign to any person whatsoever, any right to occupy space covered in this statement.
4. The Exhibitor agrees to limit all activities to their assigned booth/space.
5. Exhibitors will be issued conference badges that permit them to enter all general workshops and lectures.  Badged exhibitors are eligible for any CRCE available from sessions they attend and evaluate.
6. The Exhibitor agrees to indemnify the PSRC against and hold it free from all claims arising from loss or damage to Exhibitor’s property whatsoever cause occasioned, and wheresoever such property is located during the period in which the PSRC occupies Sheraton Valley Forge. The Exhibitor agrees to indemnify the PSRC and the Sheraton Valley Forge from and against all claim, losses or damages to persons or property; provided, however, only to the extend caused by Exhibitor’s negligence or willful misconduct.

Please select the appropriate booth space item for purchase.

If you are selecting

• Speaker Sponsor - choose the Speaker Sponsor Booth Space for $850

If you are choosing to Sponsor one of the below sponsorship levels, please choose the Sponsorship Booth Registration for $850.

• September 22nd AM Nutrition 
• September 22nd Lunch Sponsor
• September 22nd PM Nutrition
• September 23rd AM Nutrition

Checks can be mailed to PSRC c/o 412 Edgehill Road, York, PA 17403

Mail Checks Payable to PSRC to:

PSRC

c/o 412 Edgehill Road

York, PA 17403