Vendor/Exhibitor Basic Information

Exhibitor Fee $75.00 

Booths include one 6 ft. table and two chairs. Appetizers and drink tickets for 2. No tents; this is an indoor event. 

Exhibitors must provide an item with at least a $25 value for our silent auction. Silent auction items 

Day of Schedule for Exhibitors:
3:30 pm - 4:00 pm Exhibitor set-up
6:30 pm - 7:00 pm Breakdown (No early breakdown)

 

Flyers to share:

 

Seating Wall Sponsorship Opportunities

Please contact Ashley Wilson at AWilson@ranchocordova.org 916-273-5700 for seating wall sponsorship information. 

EXPO EXHIBITORS RULES & REGULATIONS:

These rules and regulations govern exhibits under the auspices of the Rancho Cordova Area Chamber of Commerce (RCCAC) and are part of this agreement. Vendors and exhibitors are considered the same concerning the following information.

TERMS & CONDITIONS: Exhibitors agree to abide by all terms and conditions set forth in this document, which forms a part of this agreement between the exhibitor and RCACC. Failure to abide by these regulations may result in the removal of the exhibit or exhibitor from the show floor and/or prohibition from exhibiting with the RCACC in the future.

PAYMENT & SPACE ASSIGNMENT: Space assignment is on a first-come, first-serve basis. RCACC controls all exhibit space assignments.  Full payment (check or credit card) for booth space must be received along with this Exhibitor Contract to guarantee space. Exhibitor contracts will be accepted via Google Docs, mail, or e-mail but are not confirmed until receipt of payment or authorization of credit card and the signed agreement to all terms (this document). RCACC reserves the right to reject any applicant/application.

SET-UP & TAKE-DOWN OF BOOTH/EXHIBITS:  Be courteous and ensure the booth/area set-up is completed by 4:15 p.m., and do not begin tear-down until after 6:30 p.m. Exhibitors must vacate no later than 7:30 p.m. 

FIRE SAFETY: The facility and this event adhere to strict fire safety guidelines, and all participants must comply with local fire safety regulations.

USE OF VENDOR/EXHIBIT SPACE: Exhibitors shall arrange their exhibit/booth so it does not obstruct other exhibits or lines of sight. The exhibit/booth should be so placed that exhibitor representatives, materials, and equipment are inside the space assigned and do not infringe on aisles. All decorations must be flame retardant. Exhibit/booth area fire exits and safety equipment must always be accessible and fully visible. Aisle space may not be incorporated as part of an exhibitor’s space. Exhibitors are expressly prohibited from “brief casing” in the aisle space. The exhibitor will not sublet the exhibit space contracted for and shall not exhibit, or permit to be exhibited, any merchandise other than that specified In this agreement. Handwritten signage is not allowed. Only one business may be represented at each booth.

PARKING: Please refrain from parking in front of the museum. It is advised to drop off your items and park further out so other exhibitors can access the check-in area & event attendees have plenty of parking.

RESTRICTIONS: RCACC management reserves the right to prohibit any display or exhibit, or any part of a proposed exhibit deemed not suitable or in accordance with the accepted professional ethics of its members.

NOISE & MUSIC LICENSING: Sound or amplifying systems projecting beyond the exhibit space are prohibited. Due to music licensing restrictions, exhibitors are prohibited from playing recorded or live music in their exhibit space unless previously approved by RCACC.

FAILURE TO OCCUPY: Any exhibitor who fails to occupy their booth space by 9:00 am will be replaced with a waitlisted exhibitor or other display. No refund will be issued.

EXHIBITOR LIABILITY: Neither the RCACC nor the show facility shall be held liable to an exhibitor, the property of an exhibitor, or injury to exhibitor personnel resulting from any cause. All claims for any such loss, damage, or injury are expressly waived by the exhibitor. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and hold the RCACC, the show facility, and its employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges or fines, and attorney’s fees arising out of or caused by exhibitor’s installation, removal, or occupancy, or use of the exhibition premises or part thereof, excluding any such liability caused by the sole negligence of the above. In addition, the exhibitor acknowledges that RCACC and the show facility do not maintain insurance covering the exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses to the exhibitor. Neither the RCACC nor the show facility, nor any officers, directors, or staff member thereof will be responsible for the safety of the property of exhibitor personnel from any cause. Food vendor exhibitors must provide the RCACC with a copy of all insurance and/or policy riders to cover booth contents.

Questions? Please reach out to Andrea Ollanik andreao@connectwithclutch.com

We look forward to seeing you on April 8th.