Expenditure Approval Request

Expenditure Approval Request
This form should be used for expenses $2000 or greater, for hotel stays of $300 or greater per night, and airline flights of $600 or greater. Expenses will be reviewed for approval by the Chief Financial Officer.

All purchases and/or contracts for purchases of goods and services are subject to the following requirements for approval (based on the combined value if multiple items or services are included in the purchasing commitment):

$2,000 or less: Budget Manager approval required

$2001 to $24,999: Budget Manager approval required, plus CFO approval required.

$25,000+: Budget Manager approval required, plus CFO approval required, plus President approval required.

Approval must be obtained before the purchase is made, and/or before the service-provider is engaged, and/or before a contract is signed (i.e. before University funds are committed). Approval cannot be granted at the invoicing stage, or after University funds have been committed.

See the Purchasing Policy for more details.
Name*

First NameLast Name
Email*
example@example.com
Department*
Budget Manager Name*

First NameLast Name
Budget Manager Email*
example@example.com
Description of Expense*
Planned Date of Purchase*

MonthDayYear
Date
Estimate, Quote or other supporting documentation

Cancelof
Expense(s) - Enter expenses below
Is this a budgeted expense?*

YesNo
Payment Method*

Purchasing CardInvoice to UniversityPurchase Order
Is this a new vendor?*

YesNo
Should be Empty: