Stourfest 2026 - Trader Application

Here is all the information you need to know about applying to be a trader at Stourfest 2026.

Please read the terms and conditions carefully - every year there are changes. Complete the application form, including electric requirements, carefully.

We cannot increase your frontage size or your electrical requirements at a later date.

Submit ALL the required documentation.

Submit photos of your catering unit.

Submit a copy of your menu and photos of the food you’ll provide.

Apply before February 28th 2026. - Successful applicants will be notified early March, unsuccessful applicants ASAP. 

Failure to complete all the above conditions could affect the success of your application.

Please note: We may not be able to accommodate everyone's requests. The extra vehicles at the pitch can not be moved for the duration of the festival.

Please note: This may determine the sighting of your pitch

Please note: We do not allow you to bring your own generators. 

Please select which type of pitch you would prefer:

If you are successful you will need to provide the following Information sent via email to events@stourbridgerugby.com. Should you prefer to send them via the post then please let us know. 

• Proof of registration with local authority 
• Food hygiene rating (required every 3 years)
• Method Statement (annually)
• Food handler certificates (for staff attending - one must be level 3) 
• Allergen Information sheet to reflect items that will be sold on the day
• Public liability Insurance
• Employers liability Insurance
• Fire risk assessmnet
• COSHH Risk Assessment
• Trading Risk Assessment
• PAT test certificates
• Set up and breakdown assessment
• Fire extinguisher maintenance report/certificate (every 6 months) 

If you are unable to provide any of the above please contact us asap on the email address above. 

Please note: Excessive number of staff may incur extra charges per staff member . We do not allow you to bring anyone under the age of 16 on to the site. 

Please note: You will be asked to provide the names of all staff (ages if between 16-18)  and car registrations (if applicable) 3 days before the event. If there are any changes in-between this time and the start of the festival you must inform the event organisers immediately. 

• Successful applicants will be invoiced in March:
  • food traders will be required to pay a £200 + VAT non refundable deposit within 14 days to secure the pitch - the remainder of your fee (£600/£450 depending on pitch size will be due 14 days before Stourfest). 
  • All craft/retail traders will be required to pay their full £200 + VAT non refundable fee 14 days after invoicing to secure their pitch. 
• Should the trader cancel their attendance at the festival, fees paid are non-refundable.
• Should the festival be cancelled by Government decision, fees paid are non-refundable.
• Should the management cancel the festival, fees paid will be refundable.
• No refunds, full or partial, will be available should trading not meet with your expectation.
• All Traders will only trade within the diameters of the pitch size stated on their application form.
• Traders must not obstruct gangways or ignore space buffers between pitches.
• Traders must be respectful and courteous to members of the public, organisers or other businesses. 
• Only sell products stated on their application form.
• Ensure all items sold are safe and compliant.
• Any rubbish should be disposed of responsibly and not left on the pitch.
• Agree to no vehicluar movement for the duration of the event.

Thank you for completing and submitting the form, please let us know at the earliest opportunity if you have any further questions or wish to provide further information to support your apllication.  

Many thanks

 

Chris & Lou 

Stourfest Organisers