Waiver and Release of Liability. Vendor Agreement and Rules/Regulations for Vending Operations.
By signing this waiver and release of liability form, and vendor agreement, vendor agrees with the following:
1. Each vendor must submit the following items to BASC at least 2 weeks prior to the event:
a. A completed and signed waiver and release of liability agreement/application.
b. Proof of the vendor’s current liability insurance policy.
c. All city, county or state permits or current licensing to vend the product or services which you will be selling.
2. All vendors should be notified of application acceptance within 7 business days of receipt of the correctly completed application and uploaded required documents.
3. Vendors are responsible for communicating with BASC or receiving written approval from BASC to utilize an alternative location from what they were originally assigned by BASC.
4. Days and hours of operation will be based upon game schedules as posted by the event.
a. Vendors must notify BASC if they will not operate during the times they committed to in the application for the event.
5. All vendors should set up one hour prior to the first game each day of the event or notify BASC if not feasible.
6. Driving a vehicle on any grassy area is strictly prohibited except for setup and removal of vending equipment.
7. Any generator or noise/fume producing device shall be located so as to not impact event or other vending operations or shall be silenced to a level deemed acceptable by BASC. BASC reserves the right to refuse operation of vendor’s equipment.
8. Each vending location must be manned by the Vendor or vendor’s authorized representative during ALL event hours.
9. The following is not allowed at ISSC: smoking or pets (within fenced areas), glass containers (except for the exclusive use of the vendor), alcoholic beverages, firearms or weapons of any kind (except as permitted by state or local law), sale or distribution of dangerous or messy merchandise (i.e. weapons, fireworks, silly string etc.), and/or raffles or games of chance (except as authorized in writing in advance by BASC).
10. BASC reserves the right to restrict vendors with respect to methods of operation and/or display of materials. Entertainment or music shall be confined to the assigned vending area. BASC reserves the right to refuse vending operations if such operations are determined to interrupt adjoining vending operations or the event in general or conflicts with the general theme and best interest of the attendees or the BASC Tournament Staff.
11. BASC and the City of Broken Arrow will not be responsible for damage, theft or loss of vendor's wares or their personal items.
12. Vending equipment and evidence of vending operations are to be removed and area cleaned prior to the close of the event (one hour following end of last game).
13. All vendors are solely responsible for the collection, reporting and submission of sales tax as required by local, state or federal requirements.
14. The vendor agrees to comply with any City of Broken Arrow and/or Tulsa County requirements for a vending operation, including inspection and/or licensing.
Vendor agrees that BASC, in the event the Vendor or its representative violates the terms of this agreement, may halt operations of the Vendor and revoke all current and future vending rights without release of the requirement of the Vendor to pay Broken Arrow Soccer Club.
Vendor understands and agrees that BASC is not responsible for the loss of the vendor's products or the loss of sales due to the cancellation of or a change to the event due to unforeseen circumstances or weather related circumstances.
Vendor, its agents and authorized representatives agree to hold harmless and indemnify Broken Arrow Soccer Club, the event hosting organization, its committees, officers, agents, employees, volunteers, and representatives; and the City of Broken Arrow for any action relating to BASC or its events, including theft, damage, or personal injury.
Vendor agrees that their customers or participants are willingly
and voluntarily purchasing items and/or participating in activities made available at or through their vendor booth. The Vendor and its successors or heirs hereby releases the Broken Arrow Soccer Club and the City of Broken Arrow, their principals, agents, employees, and volunteers from any and all liability, claims, demands, actions or rights of action, which are related to, arise out of, or are in any way connected with the participation in the activities, or purchases of items, including those allegedly attributed to the negligent acts or omissions of the Vendor.
Vendor concurs no other agreements verbal or written, implied or expressed, shall be binding upon the parties unless executed in writing and signed by the Broken Arrow Soccer Club Representative and the Vendor.
Vendor guarantees all information provided in the application/agreement is true and correct.
Vendor and the vendor’s authorized representative(s) agree that they have read, understand, and will comply with the agreement terms and the above rules and regulations as evidenced by the Vendor’s signature below.