BBCC Facility Request Form
Event Details
Event Name
*
for signage, calendars
Event Date
*
/
Month
/
Day
Year
Date
Day of the week
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
If this is a MULTI-DAY event, list ALL dates here (including the first date selected on the calendar above):
list ALL dates the event will take place, including the first date you selected on the calendar option above
If you are DECIDING between more than one date, list alternate dates here:
list alternate dates to check availability if first choice is not available
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ACTUAL start & end time- (what times are being publicized & used on invites?)
*
Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
ACCESS times before & after event- (what time will the first person arrive onsite?)
*
Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Estimated Attendance
*
TECH NEEDS (choose one option)
*
no technology or A/V
A/V, PowerPoint setup, but NO Zoom/Teams setup
A/V, PowerPoint setup + Zoom/Teams setup
Other - (describe in detail)
Describe TECH NEEDS in detail
Tech rider is required and must be approved for all third party performances or contracted guest speakers. Please reply to auto email and attach tech rider if applicable.
WILL THIS EVENT HAVE ANY FOOD OR BEVERAGES SERVED? (for record keeping, custodial, and other behind-the-scenes planning)
*
YES - potluck
YES - catering by Viking Eatery
YES - bringing in outside catering (more info required below; who is catering?)
YES - third party caterer HERE ONSITE (more info required below; who is catering?)
NO - I attest that there will be no food or beverages served at this event
Other - (describe in detail)
PLEASE PROVIDE ADDITIONAL INFO ON YOUR FOOD/BEVERAGE PLANS
Who is catering? What times have been discussed? Will anyone need access to the service hall? Access to ice machine, refrigeration, counter space, sink, loading carts, etc?
Miscellaneous additional options
Coffee service through Viking Eatery (base price $01.25/person + options, tax)
Tablecloth rental through Viking Eatery ($4 per tablecloth)
access to service hall / prep area
access to ice machine
access to refrigeration
breakout rooms
Other
Additional event details, special requests, comments, questions, edits.
Please date and initial when making edits
**FOR USE BY EVENT SERVICES DEPARTMENT -- comments, questions, and updates from Event Services Dept will be provided here**
Name of Hosting Organization
Please provide billing address if applicable
Contact Details
Contact Name
*
First Name
Last Name
Contact Email
*
example@example.com
Submit
Should be Empty: